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1[AFD og dato]
LtCol Lars DenckerChief of Financial Management Project Organisation
Danish Defence Resource Management System
DeMars
Bratislava, November 13th 2002
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2[AFD og dato]
Curriculum Vitae
• 1999: Chief Finance Management Project Organisation
• 1987-99: Head of Financial Department, Defence Construction Service
• 1983-87: Budget officer, Air Materiel Command
• 1981-83: UN military observer• 1977-81: Teacher and course
manager, Defence Administrative School
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3[AFD og dato]
DeMars Background
• Basis in new management philosophy (DeMap)
• Integrated enterprise information system (DeMars)
• Improved and integrated administration
• Improved data consistency• Technological improvements
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4[AFD og dato]
What will be achieved by DeMap?
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5[AFD og dato]
Management
Resource-oriented(input)
Segmental Management
Result-oriented(output)
Total Management
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6[AFD og dato]
Culture
Rules-orientedAdministrative Culture
Performance-orientedCooperative Culture
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7[AFD og dato]
Danish DefenceResource Management System
• Used for management and administration of• Finance• Equipment and materiel• Personnel• Buildings and infrastructure• Informatics• Organisational structure•Management information
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Danish Defence Key Figures
• Approx. 31,000 employees in peacetime• A total handling of approx. 200,000 persons• 88 separate authorities with individual
budgets• 13,500 vehicles• 26 naval ships and approx. 72 other vessels• 69 fighter aircrafts and approx. 75 other
aircrafts• 2.8 million square meters of floor space• 30,000 hectares of land• 19 schools and major training facilities• Approximately 400,000 items in stock
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9[AFD og dato]
Scope of DeMars Project
• Organization• Entire Ministry of Defence• Defence Command Denmark is responsible for
tender, implementation and operation
• Financial resources• Approx. 700 mill. DKK (100 mill. Euro)
• Internal resources• Approx. 570 man-years (approx. 170 mill. DKK)• Approx. 6,000 end-users
• Time frame• 1998 – 2004 phased implementation
• System replacement• 60 old central systems• 30 old local systems
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DeMars IT Strategy
• MoD general IT strategy• Greatest possible use of Commercial
Off-The-Shelf products
• One IT infrastructure• One resource management system• One enterprise model• One system requirement specification• One service and maintenance organization• One implementation sequence• One project organization
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11[AFD og dato]
MONITORING GROUP(FG/DeMap – DeMars)
MODCOORDINATION GROUP
(KKG/DeMars)
IMPLEMENTATION GROUP(IG/FST DeMars)
PG/DeMars(PCH/DeMars)
IMPLEMENTATION STEERING GROUP
(ISG/DeMap – DeMars)
SECRETARIATCOORDINATIONELEMENT/ASM
FINANCEFINANCE PERSONNELPERSONNEL MATERIELMATERIEL Organisation Organisation StructureStructure
ManagementManagementInformationInformation
BUILDINGSBUILDINGS INFORMATICSINFORMATICS
Implementation Organization
Project Groups
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12[AFD og dato]
DefenceIBM
Contract Organization
• Mirror image• Integrated• Co-located
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13[AFD og dato]
Version Plan Foundation
• Development of six versions (subprojects) with each version introducing new functionalities
• Development over a period of six years
• Rollout of one new version per year throughout the whole organisation
• Logical construction• Yearly review of version plan • Moved from functional orientation to
process orientation
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DeMars Version ImplementationDeMars Version ImplementationProject MethodologyProject Methodology
Version 0Version 1Version 2Version 3AVersion 3B
DM Planning DM ISIM Roll out
• Validate business decisions• Define interfaces to Legacy• Plan roll out
• Process Design• Create solution• Test: Technical, Process, Integration• Document
• Business decisions (why)• Process model (what)• Technical descriptions (how to maintain)• Usage guides (how to use)
• Inform organization• Educate users• Convert and load data
6 months 12 months 9 months
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Critical Success Factors
• Decision capability of main organization• Change readiness of main organization
• Competence of project organization• Retaining qualified project team members
• Daily cooperation with contractor• Use of consultants
• Interfaces and conversions• Training task and key-users• Organizational roll-out of a version
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16[AFD og dato]