Download - Database Management System report
Database ReportHospital Management System
AGA KHAN UNIVERSITY HOSPITAL
HOSPITAL MANAGEMENT SYSTEMPATIENT DETAILS
Context Page
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Introduction 4
Database 5
Tables 6
Relationships 23
Queries 24
Forms 49
Reports 59
Switchboard 62
Macro 65
Introduction
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Established in 1985 as the primary teaching site of the Aga Khan University’s (AKU) Faculty of Health Sciences, Aga Khan University Hospital (AKUH) is committed to providing diagnosis of disease and team management of patient care. These services are backed up by the highest doctor-to-patient and nurse-to-patient ratios and support services. The Hospital’s multidisciplinary approach to diagnosis and care ensures a continuum of safe and high quality care for patients - with all services under one roof.
A broad range of secondary and tertiary care is available in the 500-bed University Hospital to all patients in need. Those who are unable to pay for treatment receive generous assistance through a variety of subsidies and the Hospital Patient Welfare Programme.
In 2000, AKUH became the first teaching hospital in Pakistan to be completely ISO 9002 certified. It has since received IS0 9001 certification. The AKUH quality assurance Programme serves as a model for other health institutions in the private and public sectors and in the Aga Khan Development Network.
The Aga Khan Hospitals are part of an international referral network providing primary, secondary and tertiary level care. Doctors need not be affiliated to the Aga Khan Hospitals to refer patients to its comprehensive healthcare network.
Mission Statement
"To provide compassionate, ethical and high quality information services that enables our customers to enhance their knowledge about safe and effective use of medicines."
Database
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Data management systems are used to access and manipulate data in a database. A database management system is a software package that enables users to edit, link, and update files as needs dictate
We have created a database on hospital management system. This database created by us is an example of how data and information is organized and managed in hospitals. We made the database using the software Microsoft Access.
Relational Database
Relational databases work on the principle that each table has a key field that uniquely identifies each row, and that these key fields can be used to connect one table of data to another.
Tables
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The Database consists of 8 tables. The tables are as follows:1. Doctor Details: This table contains all relevant data related to the
doctors that work in the hospital.
2. Patient Admission Details: This table consists of admission details of the patients in the hospital.
3. Patient Bill Details: This table shows all the data regarding the bills paid by the patient.
4. Patient Details: This table shows all relevant basic details of the patients that came to the hospital.
5. Patients Illness Details: This table contains the illness details of the patient admitted in the hospital.
6. Patient Record Update: This table shows the data of staff in the hospital by which the patient records were updated in other tables.
7. Room Details: This table shows information about the rooms in the hospital.
8. Staff Details: This table shows all details of the staff working in the hospital.
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Each table has several fields to enter data, and all fields have several field properties.
Doctor Details
Field Name Data Type Field PropertiesID Text Field size – 9
Input mask – “DOC-”LL000Caption – Doctor IDRequired – Yes
Doctor Name Text Field size – 100Caption – Doctor’s Full Name
Gender Text Display control – Combo BoxRow source type – Value ListRow source – Male;Female
Speciality Text Field size – 255
Status Text Display control – Combo BoxRow source type – Value List Row source – Part Time;Full Time
Credentials Text Field size – 255
Number Text Input mask – “+”00“ (0) ”000“ ”000“ ”0000;;#Caption – Contact Number
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This is the Doctor Details table in the design view.
This is the Doctors Details Table in the datasheet view with the records.
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Patient Admission Details
Field Name Data Type Field PropertiesID Text Field size – 11
Input Mask – “AD-”00000099Caption – Admit IDRequired - Yes
Patient ID Text Field size – 8Input mask – “P”0000000Caption – Patient IDRequired – Yes
P First Name Text Field size – 50Caption – Patient First Name
P Last Name Text Field size – 30Caption – Patient Last Name
Room ID Text Field size – 8Input mask – “ROOM-”000Caption – Room IDRequired – Yes
Room No Number Input mask – 000Caption – Room Number
Date Admitted Date/Time -
Date Discharged Date/Time -
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This is the design view of the Patients Admission Details Table.
This below is the datasheet view of the Patients Admission Details with the records.
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Patient Bills Details
Field Name Data Type Field PropertiesID Text Field size – 11
Input mask – “B-”LLL000000Caption – Bill IDRequired – Yes
Patient ID Text Field size – 8Input mask – “P”0000000Caption – Patient IDRequired – Yes
Amount Currency Caption – Bill Amount
Date paid Date/Time -
Payment Method Text Caption – Bill Payment MethodDisplay control – Combo BoxRow source type – Value listRow source – Cash;Credit card;Debit card;Cheque;Payorder
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This is the design view of the Patients Bill Details tables.
Shown below is the datasheet view of the Patients Bill Details table with records.
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Patient Details
Field Name Data Type Field PropertiesID Text Field size – 8
Input mask – “P”0000000Caption – Patient IDRequired – Yes
First Name Text Field size – 50Caption – First Name
Last Name Text Field size – 30Caption – Last Name
Title Text Display control – Combo BoxRow source type – Value listRow source – Mr;Mrs;Ms.
DOB Date/Time Caption – Date of Birth
Gender Text Display control – Combo BoxRow source type – Value ListRow source – Male;Female
Phone Number Text Input mask – “+”00“ (0) ”000“ ”000“ ”0000;;#Caption –Phone Number
Address Text Field size – 255Contact Number Text Input mask – “+”00“ (0) ”000“
”000“ ”0000;;#Caption – Emergency Contact Number
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This is the design view of the Patients Details table.
This below is the datasheet view of the Patients Details table with the records.
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Patient Illness Details
Field Name Data Type Field PropertiesID Text Field size – 10
Input mask – “ILL”LL00099Caption – Illness IDRequired - Yes
Patient ID Text Field size – 8Input mask – “P”0000000Caption – Patient IDRequired – Yes
Doctor ID Text Field size – 9Input mask – “DOC-”LL000Caption – Doctor IDRequired – Yes
Room No Number Input mask – 000Caption – Room NumberValidation Rule – Between 100 And 600Validation Text – ERROR! Invalid room number!
Diagnosis Memo -
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This is the design view of the Patients Illness Details table.
This below is the datasheet view of the Patients Illness Details table with records.
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Patient Record Update
Field Name Data Type Field PropertiesID Text Field size – 8
Input mask – “UPR”00099Caption – Record IDRequired – Yes
Patient ID Text Field size – 8Input mask – “P”0000000Caption – Patient IDRequired – Yes
Staff ID Text Field size – 10Input mask – “EMP-”00“-”000Caption – Staff IDRequired – Yes
Updated Day Date/Time -
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This is the design view of the Patients Record Update table.
Below is the datasheet view of the Patients Record Update table with records.
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Room Details
Field Name Data Type Field PropertiesID Text Field size – 8
Input mask – “ROOM-”000Caption – Room IDRequired – Yes
Room no Number Input mask – 000Caption – Room NumberValidation Rule – Between 100 And 600Validation Text – ERROR! Invalid room number!
Patient ID Text Field size – 8Input mask – “P”0000000Caption – Patient IDRequired – Yes
Room Size Text Display control – Combo BoxRow source type – Value listRow source – General ward(5 bed ward);General ward(air conditioned);Semi Private(2 bed ward);Private(single room);VIP(double room)
Date Occupied Date/Time -
Date Left Date/Time -
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This is the design view of the Room Details table.
This is the datasheet view of the Rooms Details table shown below.
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Staff Details
Field Name Data Type Field PropertiesID Text Field size – 10
Input mask – “EMP-”00“-”000Caption – Staff IDRequired – Yes
First name Text Field size – 50Caption – First Name
Last name Text Field size – 30Caption – Last Name
Gender Text Display control – Combo BoxRow source type – Value ListRow source – Male;Female
Age Number Validation rule - >=0Validation text – Age should not be less than 0.
Phone no Text Input mask – “+”00“ (0) ”000“ ”000“ ”0000;;#Caption –Phone Number
Address Text Field size – 255
Designation Text Display control – Combo BoxRow source type – Value ListRow source – Nurse;Ward Boy;Receptionist
Days Duty Text Display control – Combo BoxRow source type – Value ListRow source – Monday – Thursday;Friday - Sunday
Shift Text Display control – Combo BoxRow source type – Value ListRow source – Morning;Noon;Evening;Night
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This show below is the design view of the Staff Details table.
This is the datasheet view of the Staff Details table with records, below.
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Relationships
After creating the queries the relationship was created between the tables. The diagram below shows the relationships created.
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Queries
After the tables are made, we made 15 different queries. Query is a question you ask the database and it responds according by presenting the relevant records.
Query 1 – This query shows all part time female doctors.
Table Selected Doctors DetailsFields Selected Field – Status
Table – Doctors DetailsCriteria - Like “*Part Time*”Show – Yes
Field – GenderTable – Doctors DetailsCriteria - Like “*Females*”Show – Yes
Doctor NamesTable – Doctors DetailsShow – Yes
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This is the design view in which Query 1 was created.
Shown below is the datasheet view of Query 1.
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Query 2 – All patients admitted between 1st February 2012 to 1st June 2012
Table Selected Patient Admission DetailsField Selected Field - Date Admitted
Table – Patient Admission DetailsCriteria - Between #2/1/2012# And #6/1/2012Show – Yes
Field – IDTable – Patient Admission DetailsShow - Yes
Field - P First NameTable – Patient Admission DetailsShow – Yes
Field – P Last NameTable – Patient Admission DetailsShow – Yes
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This is the design view of Query 2.
This is the datasheet view of Query 2.
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Query 3 – This query shows patient bills greater than 1000 and paid by cash.
Table Selected Patient Bill DetailsFields Selected Field – Amount
Table – Patient Bills DetailsCriteria - >=1000Show - Yes
Field – Payment MethodTable – Patient Bills DetailsCriteria – Like “*Cash*”Show – Yes
Field – IDTable – Patient Bills DetailsShow – Yes
Field – Patient IDTable – Patient Bills DetailsShow – Yes
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This is the design view of Query 3.
This below is the datasheet view of Query 3.
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Query 4 – This query shows all female patients living in DHA.
Table Selected Patient DetailsField Selected Field – Gender
Table – Patient DetailsCriteria – Like “*Female*”Show – Yes
Field – AddressTable – Patient DetailsCriteria – Like “*DHA*”Show – Yes
Field – IDTable – Patient DetailsShow – Yes
Field – First nameTable – Patient DetailsShow – Yes
Field – Last NameTable – Patient DetailsShow – Yes
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This is the design view of Query 4.
This below is the datasheet view of Query 4.
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Query 5 – This query displays the result of all patients diagnosed with dengue.
Table Selected Patient Illness DetailsField Selected Field – Diagnoses
Table – Patient Illness DetailsCriteria – Like “*Dengue*”Show – Yes
Field – Patient IDTable - Patient Illness DetailsShow – Yes
This below is the design view of Query 5.
This below is the datasheet view of Query 5.
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Query 6 – This query shows the result of all staff whose name begin with ‘A’ and age is greater than 30.
Table Selected Staff DetailsField Selected Field – First Name
Table – Staff DetailsCriteria – Like “A*”Show – Yes
Field – AgeTable – Staff DetailsCriteria - >=30Show – Yes
Field – IDTable – Staff DetailsShow – Yes
Field – Last NameTable – Staff DetailsShow – Yes
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This is the design view of Query 6.
This below is the datasheet view of Query 6.
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Query 7 – This query shows all nurses who have a morning shift.
Table Selected Staff DetailsField Selected Field – Shift
Table – Staff DetailsCriteria – Like “*Morning*”Show – Yes
Field – DesignationTable – Staff DetailsCriteria – Like “*Nurse*”Show – Yes
Field – IDTable – Staff DetailsShow – Yes
Field – First NameTable – Staff DetailsShow – Yes
Field – Last NameTable – Staff DetailsShow – Yes
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This is the design view of Query 7.
This below is the datasheet view of Query 7.
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Query 8 – This query shows all VIP rooms occupied between 1st January 2012 to 1st August 2012.
Table Selected Room DetailsField Selected Field – Room size
Table – Room DetailsCriteria – Like “*VIP*”Show – Yes
Field – Date occupiedTable – Room DetailsCriteria – Between #1/1/2012# And #1/8/2012#Show – Yes
Field – IDTable – Room DetailsShow - YesField – Room noTable – Room DetailsShow – Yes
Field – Patient IDTable – Room DetailsShow – Yes
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This is the design view of Query 8.
This is the datasheet view of Query 8.
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Query 9 – This query shows the total number of staff at each day set of the duty that is from Monday to Thursday and Friday to Sunday.
Table Selected Staff DetailsField Selected Field – Days Duty
Table – Staff DetailsTotal – Group ByShow – Yes
Field – DesignationTable – Staff DetailsTotal – CountShow – Yes
This is the design view of Query 9.
This below is the datasheet view of Query 9.
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Query 10 – This query shows how many total numbers of staff are working in each duty shift.
Table Selected Staff DetailsField Selected Field – Shift
Table – Staff DetailsTotal – Group ByShow – Yes
Field – DesignationTable – Staff DetailsTotal – CountShow – Yes
This is the design view of Query 10.
This below is the datasheet view of Query 10.
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Query 11 – This query displays the Patient ID, Patient Name, Title and Date of Birth.
Table Selected Patient DetailsField Selected Field – ID
Table – Patient DetailsShow – Yes
Field - Patient Name: [Patient Details].[First Name] & “ ” & [Patient Details].[Last Name]Show – Yes
Field – TitleTable – Patient DetailsShow – Yes
Field – DOBTable – Patient DetailsShow – Yes
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This is the design view of Query 11.
Below is the datasheet view of Query 11.
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Query 12 – This query shows female staffs only displaying their Staff ID, Staff Full Name, Gender and Age.
Table Selected Staff DetailsField Selected Field – ID
Table – Staff DetailsShow – Yes
Field – Staff Name: [Staff Details].[Last Name] & “, ” & [Staff Details].[First Name]Show – Yes
Field – GenderTable – Staff DetailsCriteria – Like “*Female*”Show – Yes
Field – AgeTable – Staff DetailsShow – Yes
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This is the design view of Query 12.
This below is the design view of Query 12.
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Query 13 – This query shows the total number of patients admitted each month in the year 2012.
Tables Selected Patients DetailsPatient Admission Details
Field Selected Field – Month: MonthName(DatePart(‘m’,[Date Admitted]))Total – Group ByShow – Yes
Field – IDTable – Patient DetailsTotal – CountShow – Yes
This is the design view of Query 13.
This below is the datasheet view of Query 13.
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Query 14 – This query gives the result for the duration of admission of each patient by displaying the fields; Duration Admitted, ID, Patient ID and Patient’s full name.
Table Selected Patient Admission DetailsField Selected Field – Duration Admitted:
DateDiff(‘d’,[Date Admitted],[Date Discharged])Show – Yes
Field – IDTable - Patient Admission DetailsShow – Yes
Field – Patient IDTable - Patient Admission DetailsShow – Yes
Field - Patient Name: [Patient Details].[First Name] & “ ” & [Patient Details].[Last Name]Show – Yes
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This is the design view of Query 14.
This below is the datasheet view of Query 14.
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Query 15 – This query shows the total number of patients paying by each payment method.
Tables Selected Patient DetailsPatient Bill Details
Field Selected Field – Payment MethodTable – Patient Bill DetailsTotal – Group ByShow – Yes
Field – IDTable – Patient DetailsTotal – CountShow – Yes
This is the design view of Query 15.
This below is the datasheet view of Query 15.
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Forms
Database forms are basically forms through which you can enter information in your database.
In our database we created forms for every table and queries (except for the query for which we generated a report). These screen shots of the forms are shown below.
Doctor Details
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Patient Admission Details
Patient Bill Details
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Patient Details
Patient Illness Details
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Patient Record Update
Room Details
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Staff Details
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Query 1
Query 2
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Query 3
Query 4
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Query 5
Query 6
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Query 7
Query 8
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Query 11
Query 12
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Reports
Just as forms can be based on queries, so can reports. A report is printed information that, like a query result, is assembled by gathering data based to user-supplied criteria. In fact, report generation in most DBMSs creates reports from queries.
Report 1 base on Query 9
Report 2 based on Query 10
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Report 3 based on Query 13
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Report 4 based on Query 14
Report 5 based on Query 15
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Switchboard
A switchboard is a form that allows you to navigate around your Access database. The switchboard is made of buttons that you click. You can program these buttons to open forms, reports, queries, etc.
We too in out database created a switchboard, which allows us to navigate around our Access database. This below is the switchboards main page.
This window below is the screen that appears when we select the Queries option from the switchboard main page. Selecting any one of the options would take you to the desired query.
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This window below is the screen that appears when we select the Reports option from the switchboard main page. Selecting any one of the options would take you to the desired report.
This window below is the screen that appears when we select the Tables option from the switchboard main page. Selecting any one of the options would take you to the desired table.
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This window below is the screen that appears when we select the Tables (Tables Continued) option from the switchboard main page. This page contains the remaining tables. Selecting any one of the options would take you to the desired table.
This window below is the screen that appears when we select the Queries (Queries Continued) option from the switchboard main page. This page contains the remaining queries. Selecting any one of the options would take you to the desired query.
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Macro
Microsoft Access provides the ability for you to create macros. A macro refers to a set of actions that can be run automatically, and on demand. You could make a macro run when a user presses a certain key, or you could make a macro run every time your database is opened.
Here’s how we created a Macro.
1. Ensuring the "Macros" tab is selected.2. This window will appear. Use the dropdown menu to select your first
action - choose "OpenForm". In the bottom pane, select the form name you wish to open - choose "Switchboard".
3. We are now ready to save your macro. To do this, click on the "Save" icon and enter a name for the macro. Make sure you name this macro "Autoexec". By naming it Autoexec, we are instructing Access to run this macro every time we open the database. Now every time you open your database the switchboard main page will appear automatically.
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