Download - District Team Training Seminar
District Team Training Seminar
Roles and Responsibilities of
Assistant Governors
Roles of Assistant Governors
Assistant Governors help: Provide support to their assigned
clubs in their area and Assist the district governor
Roles of Assistant Governors
Meeting with and assisting club presidents-elect
Attending each club assembly Suggesting ways to enhance Rotary
development Identifying and encouraging the
development of future district leaders
Visit clubs at least four times a year
Monitor the progress of each club’s service project
Encourage clubs to follow through on the governor’s requests and recommendations.
Help clubs plan and schedule the governor’s official visit.
Hold regular meetings with club presidents and secretaries to discuss strategies to meet club goals
Identify and support clubs in need of special attention
Recognize outstanding projects and Rotarians
Provide governor updates on club strengths and weaknesses
Represent governor at club assemblies related to the Official Visit
Checklist for Assistant Governors 2010 -2011
1. Before District Conference March 19-20, 2010:
Set up file folder for each club in your Area
Set up an initial meeting with PE’s
Initial Meeting with PE’s includes:
Deliver a President’s Kit Discuss progress made on the
completion of items found in the PETS letter from Governor (February)
Review the following forms with the Presidents-Elect:
Review Forms with Presidents-Elect
“Planning Guide for Effective Rotary Clubs”
2010-2011 Rotary Foundation Fund Development Club Goal
Rotary International Club Membership Goal
April 2010
Confirm with each Club the dates for Club Assemblies
Remind PE’s that their Club’s goals and objectives should be sent to you at least one week prior to Club Assembly
By April 2010 Confirm with each Club President
Elect that he/she is coming to PETS with the items required in the PETS letter and offer assistance
PETS will be held April 8-10, 2010 Begin preparation for District
Governor’s Official Visit with PE’s by stating dialogue concerning dates and time for the visit in their Area
By May 15, 2010
Complete form “Memo of Club Visit” after your final visit to the club and submit to the District Governor
By May 31, 2010
Complete all Club Assemblies Secure a copy of each Club’s Goals
and Objectives for 2010-2011 Secure a copy of each Club’s
“Planning Guide for Effective Rotary Club” for 2010-2011
By June 1, 2010
Send the following to Governor-Elect Pat:
Copy of Clubs Goals and Objectives
Copy of Clubs “Planning Guide for Effective Rotary Clubs”
Attend the Installation for District Governor Pat in Bristol, TN
June 8, 2010 Bristol, TN
July 1, 2010 through
June 30, 2011
Governor Pat Combs plans to have conference calls with the Assistant Governors throughout the year.
Visit each Club in your Area at least once a quarter
Prepare a written memo of visit Keep track of dates, training opportunities, elections, application deadlines, etc.
Communicate with the presidents by e-mail
Meet with Club Presidents as a group every 60 – 90 days:
Have an agenda for each meeting Get a written report from each President
on status of goals and objectives Send a written report after each meeting
to the District Governor Make time to allow Presidents to bring
their: issues/questions/successes/celebrations/best practices to the meeting
Prepare for District Governor’s Official Visit to your Area. The date
will be determined at PETS: It is important that the Clubs
come prepared with possible dates for the Governor’s visit.
Preparation for Governor’s Visit Includes:
Discuss with Presidents which Club will host
Supervise planning and execution and offer support
Prepare agenda for meeting with Governor/Presidents prior to the general gathering
Governor’s Visit Determine length of the entire
meeting which includes the pre meeting with Governor/Presidents, reception, dinner, Governor’s remarks, dessert, etc
Consider a presentation of a gift to the District Governor
Invite and plan for District Governor’s spouse, J.B.
November – December 2010
Remind Presidents that Club Elections must be held before the end of December
Remind Club Secretaries to report election in a timely manner to Rotary International and send a copy to you
Promote District Conference to be held in March 2011
November –December 2010
Inquire and discuss with the Presidents the status of the “Presidential Citation” and “Gold Club Achievement Award 2010-2011”
December 2010/January 2011
Work with Presidents - Elect in preparation for 2011-2012
February 2011
Receive, via e-mail, each Club’s “Gold Club Report” using the Excel Spreadsheet Form
March 2011
E-mail to the District Governor each Club’s “Gold Club Report” by:
March 1, 2011 District Team Training Seminar (DTTS) on
March 3-5, 2011Assistant Governors & District Committees to attend DTTS
Promote and attend the District Conference held:
March 2011
April 1, 2011
Send “Presidential Citation” form to District Governor Pat
President-Elect Training Seminar (PETS) on April 7-9, 2011
May 15, 2011
Send to the District Governor all “Memo of Club Visit” forms for each Club in your Area
Have a Great Year!