Download - DMS - Document Management Sollution
-
8/3/2019 DMS - Document Management Sollution
1/20
Sanita Meijere
Country manager in [email protected]
+995 95550597
mailto:[email protected]:[email protected] -
8/3/2019 DMS - Document Management Sollution
2/20
Content
About DPA
DMS platform
Capturing Documents
Editing documents
Processing documentsOrganized storing of documents
Finding documents
Final archiving
DeletionMigration process
-
8/3/2019 DMS - Document Management Sollution
3/20
About DPA
1998 Latvia2005 Lithuania
2007 Ukraine
2009 Belarus
2011 Georgia
IT full package provider
-
8/3/2019 DMS - Document Management Sollution
4/20
Our competencies are in:
Basic and complex infrastructure
solutionsBusiness application
solutions
Security solutions IT consultation and
services
Hardware solutions Solutions for education sector
-
8/3/2019 DMS - Document Management Sollution
5/20
DPA achievements
MicrosoftAER partner
MicrosoftFastest growing partner of the year 2007
Microsoft CEE Partner of the year 2008
MicrosoftCEE Partner Advanced Infrastructure Solutions, Active
Directory category, 2009
MicrosoftLatvia Infrastructure partner of the year 2010
-
8/3/2019 DMS - Document Management Sollution
6/20
DMS platform
DMS will be built upon MicrosoftSharePoint 2010platform
Business logic will be built utilizing
standard functionality in that waypreserving Microsoft SharePoint 2010standard features
-
8/3/2019 DMS - Document Management Sollution
7/20
Capturing Documents
Paper documents:Ingoing / outgoing correspondence
Contracts
Etc.Electronic documents:
Word / Excel
OutlookmessagesEtc.
-
8/3/2019 DMS - Document Management Sollution
8/20
Capturing Paper Documents
Captured paperdocuments will beindexed searched forcertain metadata incertain places ofdocument
-
8/3/2019 DMS - Document Management Sollution
9/20
Capturing Paper Documents
Documents (files) will be uploaded toDMS and stored together with captured
metadataDocuments are searchable
-
8/3/2019 DMS - Document Management Sollution
10/20
Capturing Eletronic Documents
Electronic documentscan be captured byusing adaptable formsDocument Cards
Multiple documents(files) can also beuploaded and attachedto Document Card
-
8/3/2019 DMS - Document Management Sollution
11/20
Editing Documents
Each time You edit a file or item
systemcreates a new version
Manageable automatic alert system uponchanges
All changes are logged and audited
-
8/3/2019 DMS - Document Management Sollution
12/20
Processing documents
Predefined workflowscan be initiated inDocument cardallowing to:Create, delegate and
complete tasks forincoming documents
Approve / deny a draft
document for outgoingdocuments
-
8/3/2019 DMS - Document Management Sollution
13/20
Processing documents
Users receive e-mail message once a taskis assigned, modified or complete
Tasks can be assigned to group or
individualsUser who assigned the task, can review it
after completion and re-open it, if done
casually
-
8/3/2019 DMS - Document Management Sollution
14/20
Processing documents
There is a possibility to implementelectronic signature, allowing to sign,
validate and review electronically signeddocuments
-
8/3/2019 DMS - Document Management Sollution
15/20
Organized storing of Documents
Documents are stored in separateregisters depending on their type:
Incoming documents
Outgoing documentsAgreements
etc.
Attached and uploaded files are stored inseparate folders
-
8/3/2019 DMS - Document Management Sollution
16/20
Organized storing of Documents
DMS can be synchronized with ActiveDirectoryto ensure:
Single sign-on service
Permission managementUser information management
Permissions can be managed throughUser groups or individuals
-
8/3/2019 DMS - Document Management Sollution
17/20
Organized storing of Documents
User permissions can be set to followingDMS objects:
System
Structural unitsRegisters
Document Cards
Attached files
-
8/3/2019 DMS - Document Management Sollution
18/20
Final archiving
Archiving as an automated scheduledprocess once all related tasks for
Document Card are completed / closedArchiving as manually initiated process for
certain Document cards
-
8/3/2019 DMS - Document Management Sollution
19/20
Deletion
Only users with appropriate permissionsare able to delete Document Cards or
attached filesTwo level Recycle Binsensure that
documents can be restored even after 60
days after deletion
-
8/3/2019 DMS - Document Management Sollution
20/20
Thank You for Your attention!
Any questions?