Download - DOA ITSD Enterprise Content Management Mike Cochrane DOA ITSD/ Customer Relations 444-0252
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DOA ITSDEnterprise Content Management
Mike CochraneDOA ITSD/ Customer Relations
444-0252
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ITSD ECM Services
• Image Services• Content Services
• Use IBM FileNet Suite of tools
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Image Services
• Images captured from paper, electronic documents, microfilm, audio/video files, etc. – over 200 file types supported
• Static legal documents are stored per the State Records Committee
• Quickly and easily retrieved through a web browser
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Content Services
• Documents captured from same sources as image services
• Capable of full text searching
• Has check out/check in and full change control
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Why Image ?
• Create Records that cannot be changed• Search Capability• Eliminate Filing Cabinets
DLI-BSD eliminating 19 4-drawer filing cabinets
• Availability Via the web
• Disaster Recovery
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Architecture
Web Server
Image Server
Content Server
Web User
Record Owner
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Customer Examples
DOJ – Title & Registration Bureau
Imaging Vehicle Titles & Driver Records
Began Imaging in August 2004
10,626,220 pages / 586.57GB
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Customer Examples
DNR – Water Rights Bureau
Imaging Water Rights Documents
Began Imaging in November 2005
2,094,637 pages / 115.62GB
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Customer Examples
DOJ – Sexual & Violent Offender Registry
Photos – Content Services
Began Adding Photos in July 2001
Photos linked to SVOR web site
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Customer Examples
JUD – State Law Library
MT Supreme Court Case Files
Began May 2006
Public Access via Content & Index Search
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For more information:
DOA ITSD Service CatalogMINE – IT
DOA ITSD Service Desk406-444-2000 or http://servicedesk.mt.gov
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Customer Examples
FWP – Automated Licensing System
Imaging Hunting License Applications
Began Imaging in July 2000
1,882,134 pages / 103.89GB