DoD Hazmat Business Process Reengineering: Environment, Safety and Occupational Health
(ESOH) Transformation
March 2006
Office of the Deputy Under Secretary of Defense for Installations and Environment
ODUSD(I&E) Business Enterprise Integration
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Overview
• Background– Defense Business Transformation– ODUSD(I&E) Business Enterprise Integration (BEI)– BEI Approach to Transformation
• Rationale for Hazardous Materials (Hazmat) Business Process Reengineering (BPR)
• DoD Hazmat BPR
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DoD Business TransformationOrganization and Governance – I&E View
Program Success Factors(i.e., ‘Why we will
succeed’)• Senior leadership engagement --
with realistic and robust governance model
• Joint warfighting imperatives --creates opportunities for collective decisions
• Statutory and regulatory requirements for business transformation
• Acknowledgement of tiered accountability
• Continuity – leverages learning from past three years, with visible opportunity for success during next four years.
• BRAC – forcing function for integration
• Team members who have done this before in private sector
• Business Enterprise Architecture (BEA) and Enterprise Transition Plan (ETP) serve as blueprint and course of action for transformationDoD ComponentDoD Component——BEI Business BEI Business
Process Reengineering TeamsProcess Reengineering Teams
DEPSECDEF, USDs, CJCS, Secretaries of the Military Departments
DUSD(BT)DUSD(BT)DUSD(FM)DUSD(FM)
Defense Business Systems Management Committee
Governance
Governance
Subject Matter E
xpertiseSubject M
atter Expertise
I&E Domain
Governance Board
RP&ILM Investment
Review Board
DUSD(I&E)DUSD(I&E)
BEI DirectorateBEI Directorate
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ODUSD(I&E) Business Enterprise Integration
Vision:An I&E community that provides timely, accurate and reliable information within I&E and
to the warfighter and DoD business enterprise
Mission: Support both the I&E and DoD Business Transformation goals
Goals: The ODUSD(I&E) Business Enterprise Integration Directorate will produce outcomes that:
Provide better information for strategic and tactical decisionsReduce the cost of business operations
Improve stewardship of I&E assetsSupport integration of DoD enterprise business operations
• Support joint warfighting• Provide better information
for strategic resourcing decisions
• Reduce the cost of business operations
• Improve stewardship to the American People
• Enable achievement of I&E strategic and tactical goals and objectives
• Provide better information for strategic resourcing decisions
• Reduce the cost of business operations• Improve stewardship of I&E assets• Support integration of DoD enterprise
business operations
• Right Size and Place
• Right Quality• Right Safety and
Security• Right Resources• Right Tools and
Metrics
DoD BTEnterprise Goals
AlignmentI&E Business Enterprise Integration GoalsI&E Strategic Goals
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BEI Approach to Business Transformation
Implementation Support• Develop enterprise capabilities• Support component development of
implementation plans and milestones• Review milestones and outcomes
Implementation Support• Develop enterprise capabilities• Support component development of
implementation plans and milestones• Review milestones and outcomes
Document Collaborative Results• Integrate requirements and processes
• Business Enterprise Architecture• Enterprise Transition Plan
• Update Policies
Document Collaborative Results• Integrate requirements and processes
• Business Enterprise Architecture• Enterprise Transition Plan
• Update Policies
Requirements Documentation• Prepare document• Component authorization
Requirements Documentation• Prepare document• Component authorization
Collaborative Business Process
Reengineering
Collaborative Business Process
Reengineering
Ongoing Leadership Activities• Manage the real property and installations
lifecycle information technology portfolio, and provide investment review
• Host new I&E enterprise capabilities• Pursue new reengineering opportunities
Ongoing Leadership Activities• Manage the real property and installations
lifecycle information technology portfolio, and provide investment review
• Host new I&E enterprise capabilities• Pursue new reengineering opportunities
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Evolution of ESOH Management
E[SOH]MS**/ Functional Integration
Sustainable Operations
P2*/Pursuit of Excellence
Acceptance & Compliance
Tolerance
Denial
*P2 = Pollution Prevention, ** EMS = Environmental Management System
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Manage Assets to Support the Mission
Manage Operations toSustain Assets
Internal and External Stakeholder
Support
SustainableOperations
Transforming Defense ESOH ManagementTo Enhance Efficiency and Improve
Warfighter Readiness
BEI -- ESOH Strategy
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DoD Hazmat BPR
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Why Reengineer Hazmat Management?
• Hazardous materials are:– ESOH risk and impact-intensive– A cost driver across the Department
• Hazmat BPR: a logical first step for ESOH transformation – Target of Component-level transformation initiatives– “Foot in the door” toward integration of sound ESOH
management into mission activities
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Hazmat Management in DoD
• 1990’s - Implementation of Hazmat “Pharmacies” revolutionized Hazmat management across DoD– Reduced usage– Controlled issuance– Reduced waste and unauthorized use
• 2005/2006 – DoD Hazmat BPR jointly defined “next steps” in evolution of Hazmat management– Leveraged Services’ and DLA re-engineering efforts– Focus Areas: Jointness/interoperability; data standardization and
accessibility; product-data linkage; Hazmat “process” control
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Hazmat BPR Summary
• Scope of Phase 1: Operations and sustainment processes involving Hazmat
• Approach: Integrated, joint, cross-functional initiative: I&E (ESOH), Logistics, Acquisition, Personnel
• Hazmat BPR, Phase 1 – Objectives:
o Define DoD “core” product hazard data requirementso Establish authoritative source for product hazard datao Enable unique linkage of a product to its hazard datao Create standard business process to develop Hazmat process (ESOH)
controls– Outcome: Document BPR results as DoD Hazmat Requirements
Bottom-line: Implementation of BPR requirements is intended to reduce costsand improve Hazmat management across DoD
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Hazmat BPR – Context Diagram
Disposal Activity
InventoryManagement
Activity
Medical/HealthcareCommunity
TransportationActivity
Risk AssessmentActivity
User(Operational
Process)
Planning ActivityTrainingActivityHazardous
MaterialSource/Provider
RegulatoryCommunity
HazmatMaterialProcess
Authorizations
Regulations
ProcessAuthorization
OperationalProcess
Material/Process Use
Advisory
Material/Process
Alternative
MaterialProductData
Material/Process
Alternative
Material/Process Use
Advisory
MaterialProductData
RiskAssessment
Restrictions
Material Product Data Feed Back
Material/Process UseInformation
Material/Process UseInformation
Material/Process UseInformation
Material/Process useInformation
ComplianceMonitoring Activity
ProcessAuthorization
Material/Process UseInformation
Procurement(Source/Acquire)
Activity
MaterialHandling
Requirement
Weapon SystemAcquisition
Activity
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As Is -- Current Situation
• Data Issues: – Non-Standard data within and across Components– Duplicative IT systems and redundant data entry– Questionable data quality and product-data correlation– Lack of authoritative data source(s)
• Process and Regulatory Issues:– Inconsistent approval procedures within and across components– Variable level of protection/support provided to mission, personnel and
environment– Unreliable information for management decisions– Inconsistent compliance reporting– Inability to assess regulatory impact on DoD mission
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Hazmat BPR Timeline
4Q05 1Q06 2Q06 3Q06 4Q06
Materiel Visibility DoD Data Master Integration (Item Master in first 6 months (?))
Hazardous Materials Data Modeling (Phase 1 and Phase 2)
Draft Requirements Document (Phase 1) Review Draft Requirements Document
Phase 1 Closeout and Preparation for Phase 2 Hazmat BPR Phase 2 ---------------|-----Architecture Integration (BEA 5.0?) ------------
Jul 05
Sep
Aug
Oct
Nov
Dec
Jan 06
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep 06
Draft and Review Change Control Plan/process for ESOH
Today
DGB Meeting
Integration into BEA 4.0
Estimated BEA “Freeze”
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To Be – Following BPR Implementation
• Data Solution: Authoritative data source (DoD Product Hazard Data Master)– Provides reliable data for management decisions and regulatory needs – Enables unique linkage of product and data – Eliminates redundant data entry and maintenance
• Process and Regulatory Solution: Standard Product Hazard Data and Standard DoD Hazmat business process– Common language; jointness; interoperability– Consistent levels of support, protection and control– Sound basis for regulatory reporting and impact assessment
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Hazmat Phase 1 Results
• Standard data – common language for Hazmat
• Standard Hazmat business process incorporating best practices– “Modular” process for ESOH (operational) controls development– Leverages EMS– Supports sustainable operations
• Hazmat incorporated in BEA 3.0 as “ESOH Control Requirements”
• Initiated development of DoD Product Hazard Data Master
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Closing Thoughts…
• Our function in BEI is to enable yourtransformation requirements– Joint, collaborative BPR with Component SMEs– Documentation of joint requirements reflecting consensus
and best practices– Integration of requirements into DoD Business Enterprise
Architecture and functional policy– Implementation support
It is not necessary to change. Survival is not mandatory.
- W. Edwards Deming
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One More Thing….
Business
Enterprise Integration
Booth (#1037)
Please visit the Business Enterprise Integration booth!
Located in Exhibit Hall D,
space #1037, across from the Lounge
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Questions?