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Doing Business with Multnomah County
Salem Capital ConnectionsPresenter: Lee FlemingMultnomah County Supplier Diversity OfficerApril 25, 2017
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• County Budget more than 1.5 billion annually
• Approximately $500,000,000 in annual purchases of goods and services
• Value of Awarded Contracts in 2016: More than $184,000,000
• Conduct on an average more than 85 formal procurements per year
• Process more than 1100 Contracts and Amendments per year
Multnomah County & Purchasing Overview
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• Construction and Construction Related Services
• Professional/Personal Services • A&E, IT, Legal, Grant Writing, Health/Psychiatric/Nursing Services
• Goods and Services • Law Enforcement Equipment, Correctional Services Equipment, Food,
Office Supplies, Clinic Supplies, Human Services)
• Over 70% spend on non-construction needs
Multnomah County Purchasing OverviewWhat We Purchase
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• Department of Community Justice (DCJ)• Department of Community Services (DCS)• Department of County Assets (DCA)• Department of County Human Services (DCHS)• Department of County Management (DCM)• Health Department• Library• Offices • Elected Officials (Auditor, District Attorney, Sheriff)• Board of County Commissioners
Multnomah Purchasing County Overview Who We Support
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• Average Dollars Awarded: Approximately $5,000,000 annually
• Average approximately 30 awards to State Certified Firm each year
• Average support through Sponsorships, Training, and Memberships: • Approximately $100,000 annually
• Workforce Training & Hiring Support (2014*):• 41,825 hours of apprenticeship training• 183 apprentices• 94,245 hours by Minority Journeyman & Apprentice Level Tradespersons • 46,948 of those hours by Female workers• Approximately 2000 hours per year outside of large capital projects
• Average more than 100 vendor searches for Intermediate Purchases: • Approximately 20% awarded to State Certified Firms of total requests• Approximately 30% of searches resulted in no State Certified Firms found• Approximately 34% response received back from State Certified Firms
contacted• Approximately 30% no response from State Certified Firms contacted
Multnomah Purchasing County Overview Supplier Diversity Program Support
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Multnomah Purchasing County Overview Supplier Diversity Program Support (con’t)
• Program designed to assist in the growth and development of State Certified firms while supporting County values of inclusion and diversity
• Intermediate Procurements – At least 3 quotes received must be from a MBE, WBE, or ESB certified firm
• Effective January 1, 2016, Service Disabled Veteran (SDV) certification recognized and included in all program areas
• Formal Procurements – Mandatory inclusion of social equity criteria in every solicitation (Scoring, Good Faith Requirements, etc)
• Projects with federal funds attached will include DBE requirements• Detailed information on our website, including resources for vendors and
agencies• Outreach – Purchasing staff annually attend more than 100 different
events and meetings per year
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Multnomah County Purchasing Program Overview
• Formal Procurements (ITBs & RFPs – over $150,000)• Good Faith Effort – Required for Low Bid Construction Projects
over $150,000• Diversity Criteria – Evaluated Criteria included in all RFPs• Workforce Training & Hiring required for all construction projects
over $200,000 for prime contractors and $100,000 for subcontractors
• Intermediate Procurements (between $10,000 and 150,000)• Minimum 3 competitive quotes required – at least 3 must be from
certified firms
• Small Procurements (under $10,000)• State Certified firms should be used to the maximum extent
possible
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Multnomah County Purchasing OverviewFinding the Opportunities
• Multnomah County does not use ORPIN (as a primary)
• Multnomah County does advertise Formal Procurements on the Purchasing website and PDXProcurementSearch.com
• Formal Solicitations (RFP, ITB) – Current Bids & Proposals webpage• Must Register through Purchasing website for each opportunity
The ‘Register for a Solicitation’ page must be filled out• Construction projects advertised in DJC and other newspapers• All projects marketed through County outreach efforts
• Intermediate & Small Procurements:• Departments send search request for Certified firms to Purchasing• Quotes sent certified firms identified in State of Oregon database
• Authority to direct award small contracts (under $10,000)-use of State Certified Firms strongly encouraged
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Multnomah County Purchasing OverviewFinding the Opportunities
Click Here
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Multnomah County Purchasing Overview
Click Here
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PDXProcurementSearch.com
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PDXProcurementSearch.com
Search by Name or Key Word
OrSelect by Agency
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Multnomah County Purchasing OverviewInitiatives
• Job Order Contracting (JOC) Pilot – Will focus on intermediate construction and MRO projects by:• Increasing County’s annual spend with State Certified Firms • Improving the number of available State Certified Firms• The County’s service provider - Centennial Contractors
Enterprises• Awards to subcontractors over $100,000 will incur WTHP
requirements
• Other Initiatives – Vendor Portal (FY2018)• Vendor Registration/Database• Automatic Notification Based on Job Codes (i.e. NAICS)• Publishment of Intermediate Procurements• Electronic Solicitation/Response
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Multnomah County Purchasing OverviewHow To Get Started
• Review opportunities on our Current Bids & Proposal Opportunities webpage and PDXProcurementSearch.com
• Register for opportunities through the Purchasing website
• Register/get certified with the State of Oregon Certification Office for Business Inclusion & Diversity (COBID) – DBE, MBE, WBE, SDV, ESB
• Follow up with questions and comments -- talk to the County’s Supplier Diversity Officer or Purchasing Project Contact
• Get to know our project and program managers – attend outreach and open house events
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Multnomah County Capital Projects Overview
• Multnomah County Central Courthouse Project: • CM/GC – Hoffman Construction• https://multco.us/central-courthouse
• The New Gladys McCoy Health Department Headquarters Building:• CM/GC – JE Dunn Construction• https://multco.us/health-department-headquarters
• Burnside Bridge Rehabilitation Project:• https://multco.us/bridgeplan
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Multnomah County Supplier Diversity Contacts
• Purchasing Website: multco.us/purchasing
• PDXProcurementSearch.com
• Supplier Diversity Officer – Lee Fleming • Phone: 503.988.7540• Email: [email protected]
• MWESB Workforce & Compliance Specialist – Debra Lindsay• Phone: 503.988.7551• Email: [email protected]
• Purchasing Department • Phone: 503.988.5111• Address: 501 SE Hawthorne Blvd, Suite 125
Portland, OR 97214
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Questions?