Download - Dunrobin Community Association
Dunrobin Community Association
Annual General MeetingFeb 26, 2014
AGM February 26, 2014 1
Agenda President’s Report Treasure Report Website – Internet Usage Operational Programs
Hockey: Outdoor, Special Needs WC Softball Soccer for Kids with special needs Zumba Yoga Outdoor Rink, City Programs
Ice Rink Report Volunteers Canada Day Nominations and Elections
DCA Nominations and Reaffirmation of Officers
AGM February 26, 2014 2
President’s Report Canada Day went exceptionally well with a
great turnout Could use some fine tuning with the round up
of volunteers All locks were changed...too many old keys
lurking about allowing unauthorized entry DCA got a well-needed indoor facelift which
went well The ball diamonds were in poor condition in
2013. A plan will be required by the spring of 2014 to remove weeds and refurbish infields
AGM February 26, 2014 3
President’s Report Activities
Clean up was done by a combination of Sport n Play, DCA members and members of the community
West Carleton Fibre Guild continues to meet once per month – excellent to still have them
Yoga and Zumba continue to run – Very popular programs
Summer Camps - City Sport N Play before and after school program
continues to thrive in Dunrobin
AGM February 26, 20144
Treasurer Report A surplus was realized for 2013 Canada Day and Ice Maintenance remain
the largest expense by far The DCA Building Fund is growing
AGM February 26, 20145
January 1 2013 to December 31 2013
Prepared By: Deborah Kealey, TreasurerDCA
Bank Balance Building Fund Total BalanceOperations $30,828.47Beginning Cash December 31, 2012 $50,891.51 $81,719.98GIC Due November 2014
Income: $22,744.00City of Ottawa Grants $5,250.00City of Ottawa ICE Grant $3,000.00Heritage Grant - Canada Day - see Canada Day Section $0.00City of Ottawa Grant - ice boards $0.00city of Ottawa Partnership Grant $3,000.00City of Ottawa - Canada Day - civic grant $11,046.00DCA Income from Operations $2,089.82Softball Income $3,594.55 Canada Day Income $2,131.60 Outdoor Hockey Income $2,656.59Soccer Income $55,512.56total Income
Expenses: (20,416.20)DCA Expenses from Operations (4,237.68)Softball Expenses (12,042.98)Canada Day Expenses (8,411.76)Ice / Outdoor Hockey Expenses (3,628.33)Soccer Expenses -$48,736.94Total Expenses
$6,775.62Net Operations including GRANTS
Ending Cash, December 31, 2013$37,604.09 $50,000.00 $87,604.09
37,604.09 $87,604.09
Operational Programs
AGM February 26, 2014 Slide 7
Ball Hockey Spring and fall event Constance Bay joined in 2011 Format well liked – similar to shinny Could use a better playing surface Opportunity to grow Can help offset the revenue lost to
soccer
AGM February 26, 2014 Slide 8
Outdoor Hockey 30 kids 3 teams 5-7, 8-9 and 10-12 year olds The coaches kept the kids involved and engaged
even on the coldest evenings which were not missed
Many thanks to Carole Merritt and Sarah Pierce for coordinating the outdoor hockey league
They plan on having a BBQ and open shinny party to wrap things up
AGM February 26, 2014 Slide 9
Hockey Outdoor Hockey for kids with special needs
is in it’s 3rd year 15 children involved, up from 8 two years
ago Expecting to grow again next year A trip to CTC for a skating party with
Spartacus in March provided a fantastic finish
We had many gracious volunteers to help out on the ice
AGM February 26, 2014 Slide 10
West Carleton Softball Association
Dunrobin Division
AGM February 26, 2014 11
Softball 50 players sign up summer 2014 (19 moved to
other towns for older age division) Season ran from mid May to end of June (6
weeks), each team played twice per week, consisting of one home game and one away game
3 teams (1 Mite, 2 Atom) 3 coaches with great parent helpers Both diamond were busy Monday to Thursday
evenings Many thanks to Sammy’s Pizza and Dunrobin Meat
for their continued sponsorship
AGM February 26, 2014 12
Softball WC league had 21 teams total
8 atoms, 7 Mites, 6 S/P Boys 12 games over the 6 week season
Each team played one home and one away game each week
Thank you Lori McGrath for your continued support
AGM February 26, 2014 13
Ice rink report No one answered tender this year Nadine saved the day with some sleuthing
through the Dunrobin neighbourhoods to find the DCA ice people to make ice
Fantastic year for skating. It’s still going! Ice has been fantastic
14AGM February 26, 2014
Soccer for Kids With Special Needs
30 kids 6-13 year old 5 coaches participated Year ended with a BBQ n treats party
AGM February 26, 2014 Slide 15
Zumba and Yoga Zumba
45 participants – 1 volunteer – 1 paid instructor
Yoga 60 participants – 1 volunteer – 1 paid
AGM February 26, 2014 Slide 16
Canada Day Circus Delights was a fantastic show The fireworks were the best display
ever for Dunrobin – not sure on how are going to top it!
Face painting, tattoos for kids Bouncy Houses were back Attendance was high this year Heavenly Blue provided music for the
festivalAGM February 26, 2014 17
Volunteers Goals for Youth Volunteers: Raise visibility and community involvement Provide job opportunity where referencing is possible Introduce new social skills Create sense of pride for accomplishment (reducing vandalism) Train the trainer is possible (improve self-esteem) Multiple possibilities where 40hr community service commitment
can be obtained. Bring new ideas for programs from the younger generation to the
community centre Learn to cook/clean (for many)
AGM February 26, 2014 Slide 18
Nominations - Directors Per by-laws, max number of directors
(including executive)=11 Per by-laws, max number of
executives=4 2 year term for directors 1 year term for executives Must be a director first then can be
affirmed as an executiveAGM February 26, 2014 19
DCA Nomination and Reaffirmation of Officers
Present Positions: President (Janetta Boomer) Vice President (Hardy Mahadao) (stepping
down 2014) Treasurer (Debbie Kealey) (stepping down
2014) Secretary (Carla McGregor) Director (Nadine Fox) Director (Duane Fowler) Director (Tracy Taffinder)
AGM February 26, 2014 20
DCA Nomination and Reaffirmation of Officers
Nominations and Elections for 2 year term
Director(s) Nominations and Elections for a 1
year term Executive(s)
AGM February 26, 2014 Slide 21