February 2006 ISAF 1
International Sailing Federation
Race Management Manual
Part 1
Regatta Organisation and ManagementEdition 4
February 2006
February 2006 ISAF 2
Preface to Fourth Edition
• Part 1 – Regatta Organisation and Management
• Part 2 – Fleet racing
• Part 3 – Offshore racing
• Part 4 – Match Racing
• Part 5 – Team Racing
February 2006 ISAF 3
How to use this Manual
• As a Powerpoint Presentation– Use on a PC or Laptop for personal use– Use with a data projector in a classroom situation
• As a hard copy– Printed from Notes pages in Powerpoint
February 2006 ISAF 4
The four questions
• What is the event?
• When is the event?
• Where is the event?
• How is the event to be organised?
February 2006 ISAF 5
What is the event?
• Status
– International Championship– National Championship– Local area Championship– Major Open Meeting– Small Open meeting– Club racing
February 2006 ISAF 6
Major event information
• Number of days
• Number of classes
• Number of races per day
• Estimate of number of entries
• Number of course areas and the course configuration
• Position of finishing line in relation to the course
February 2006 ISAF 7
When is the event?
• Dates– Does it clash with other events?– Are there outside influences affecting the date?
• Olympic Games• Other cultural events
• Tides– Does the state of the tide have an influence on
the timing of the event?
February 2006 ISAF 8
Where is the event to be held?
• Based on a Marina or Harbour– Commercial traffic– Leisure traffic– Restricted areas; navigation channels
• Launched from the open beach– Wave height– Sand or stony beach
February 2006 ISAF 9
Where is the event to be held?
• The seabed– Is it good for anchoring– depth of water– strength of tidal currents
• Racing area– no high sea cliffs– clean winds
February 2006 ISAF 10
Evaluation
• Evaluation of the proposed event– Can the venue cope physically with this size of
event?– Do the personnel have the required level of
expertise?
• Risk Assessment– Can the venue provide the event with a safe
working environment?
February 2006 ISAF 11
How is the event to be organised?
• Set up an ‘Organising Authority’– see rule 88.1
• Appoint a ‘Race Committee’– see rule 88.2
• When appropriate appoint a protest committee– see rule 88.2
February 2006 ISAF 12
Authority and Responsibility
• Races shall be Organised by an Organising Authority– The ISAF– A member national authority of the ISAF– A club or other organisation affiliated to a
national authority– A class association, either with the approval of
a MNA or in conjunction with an affiliated club– An unaffiliated body in conjunction with an
affiliated club
February 2006 ISAF 13
Authority and Responsibility
• Organising Authority– One or more of the bodies listed
previously may constitute the Organising Authority
• Regatta Organising Committee– The main committee
• Race Committee– Appointed by the Organising Authority
February 2006 ISAF 14
Authority and Responsibility
• The safety of all competitors is a prime responsibility.
• Ensuring fair competition also has high priority
• Rules compliance is of prime importance
February 2006 ISAF 15
Committees and Key Personnel
• Regatta Organising Committee
– It requires a good Chairman
– It is responsible for the whole conduct of the regatta.
February 2006 ISAF 16
Guideline plan for major event organisationNational Authority Host ClubClass Association
Organising Authority
On shore organisation On water organisation
Jury Race Committee
ServicesCar parksMarquees
Changing facilitiesLaunching rampsCranes/Moorings
etc
Beach masterDinghy parkShore safety
Committee BoatsPersonnel
Safety OfficerPatrol craft
Mother boats
EquipmentFlags, Halyards, Guns,Marks, Anchors, Ropes
DocumentsSailing Instructions
Results
Notice of Race
SecretariatLegal, Insurances,
Accommodation, Transport,Security
Financial ControlBudgets, Sponsorship
Marketing & PublicityAdvertising revenue
Media, TV
MeasurementSail & hull
Measurement,weighing
Social ProgrammeOpening & Closing
CeremoniesCatering, Bar, Entertainment
Race Office
February 2006 ISAF 17
Principal pre-regatta functions
• to appoint sub-committees or personnel for the following– One or more Race Committee(s);– jury, when appropriate
• To set up a Secretariat and Race Office
• Prepare the Notice of Race– Using the Appendices found in the RRS
February 2006 ISAF 18
The Race Committee• Chairman
– Requires someone with good organisational and management skills
• Course Representative– Either appointed by ISAF or the Class Association
• Principal Race Officer– A very experienced IRO is required for this position
• Race Officer– There may be more than one person required; for all
international events this should be an IRO
February 2006 ISAF 19
The Race Committee
• Deputy Race Officer– Able to take over Race Officer duty if the RO is
not available
• Assistant Race Officer– Normally is in charge of the Pin End line boat
February 2006 ISAF 20
The Race Committee
• Visual Signals Officer– Responsible for the display of all visual signals
• Gunner– Responsible for the safe operation of sound
signals
• Timekeeper– Responsible for the accurate calling of the time
February 2006 ISAF 21
• Recorders– Record everything that happens on paper with
tape back-up
• Course-setter (Navigator)– Works out the length of the course to fit the
target time based on wind strength and direction
The Race Committee
February 2006 ISAF 22
The Race Committee
• Pin End boat crew– Assistant Race Officer
• Beach Master– Controls all launching and recovery of boats
February 2006 ISAF 23
Judging – The Protest Committee
• Protest Committee– Appointed by the Organising Authority or the
Race Committee
• International Jury– An independent committee appointed by the
Organising Committee and meeting the requirements of Appendix N
February 2006 ISAF 24
Judging – The Protest Committee
• Interaction between the Protest Committee, Regatta Organising Committee and Race Committee
• Protest Committee duties
February 2006 ISAF 25
Umpiring and On the Water Judging
• Match racing– RRS Appendix C
• Team racing– RRS Appendix D
• Fleet racing– RRS Appendix P
February 2006 ISAF 26
Measurement Committee
• Chief Measurer
• Class requirements
• Measurement area
• Measurement equipment
February 2006 ISAF 27
Safety
• Safety Officer
• Number of Patrol Boats
February 2006 ISAF 28
Safety
• Patrol boat equipment
• Mother boats
February 2006 ISAF 29
Safety
• Safety operations plan
February 2006 ISAF 30
Social
• Social activities
• Opening Ceremony
• Closing Ceremony
February 2006 ISAF 31
Press & Publicity
• Publicity– Before the Regatta– During the Regatta– After the Regatta
February 2006 ISAF 32
Press & Publicity
• Media– Press Office and Facilities– Press Accreditation
February 2006 ISAF 33
Sponsorship
• Amount of Sponsorship
• Attracting Sponsors
February 2006 ISAF 34
Sponsorship
• What can you offer the sponsor?
• Contracts
February 2006 ISAF 35
Race Office Organisation
• A ‘front office’ should deal directly with the competitors– receipt of entries;– reception;– registration and information;– results and information– Publish notices on the ‘Official Notice Board’– Display signals on the ‘Official Flagpole’
February 2006 ISAF 36
Race Office Organisation
• A ‘back office’ should be restricted to officials– printing and photo copy support; – meteorology and weather reports.– Meeting room
February 2006 ISAF 37
Entries and Registration
• The ‘Front Office’ deals with
– Receiving entry forms and entry fees– Processing completed measurement forms– Dealing with all aspects of measurement
registration; insurance compliance– Issuing ‘Accreditation Passes’– Distribution of event memento’s
February 2006 ISAF 38
Registration and Information
• The ‘Front Office’ deals with– Issuing Sailing Instructions– Giving accommodation information and local
tourist information– Tickets for social functions– General regatta information
February 2006 ISAF 39
Weather
• The ‘Front Office’ will also
– Give weather reports of local conditions
– Provide up to date weather forecasts
February 2006 ISAF 40
Racing area
• The ‘Front Office’ will also give
– Tidal information– Water temperature– Wave height– Currents
February 2006 ISAF 41
Results and Competition Information
• The ‘Back Office’ deals with
– Processing results sent in by the Race Committee’s
– Processing protest hearings with the Jury Secretary
– Processing any measurement issues from the Measurer
February 2006 ISAF 42
Communications
• The ‘Back Office’ will also
– Act as the communications centre for the regatta
– VHF Radio contact with the Race Committees
February 2006 ISAF 43
Communications
• The ‘Back Office’ will also
– Telephone contact with local emergency services
– Internet communication with the rest of the world
February 2006 ISAF 44
Infrastructure - What is required?
• Launching facilities– Cranes– Launching ramps
• Boat Parking or Mooring; – Competitors moorings or dinghy park– Coach boat moorings– Race Committee moorings
February 2006 ISAF 45
Infrastructure - What is required?
• Storage for containers– Parking space for road trailers
• Changing facilities for men and women– With adequate showering facilities
• Meeting Rooms– Team leaders meetings– Daily briefings
February 2006 ISAF 46
Infrastructure - What is required?
• Communication Centre for– Race Committee– Coaches– Competitors
• Press/Media Centre
• Medical Centre/Drug Testing
February 2006 ISAF 47
On shore facilities
• Fresh water - boat wash
• Parking for cars, trailers and boats
• Fuel supply
• Chandler (boat spares)
February 2006 ISAF 48
Press, Media, Sponsors, VIP’s
• Press require;up to date information; communications
• Media require;racing to suit their timetable;
access to competitors
• Sponsors require;the press, the media and VIP’s
craft for corporate hospitality
February 2006 ISAF 49
Position of the Press on the Course• The following slides indicate the position where
the press prefer to place their boats.
• The position of race committee boats should not interfere with the field of view of the press unless it is essential to perform their duties.
• All drivers of press/media boats should be prepared to move their craft quickly and with least disturbance to the competitors.
February 2006 ISAF 50
Time and Opportunity• In a race of 60 minutes only a few moments
present good photographic shots.
• Most of the photographic opportunities occur at the start, at rounding marks and at the finish.
• Constraints of light, sun position and competitors restrict photographic opportunities
February 2006 ISAF 51
The start
Press photographers should be allowed to take up a position upwind of the start line but below the lay line of boats starting.
Port tack lay line
Press
TV Cameras should be close
to but not on, the start line.
Photographers field of view.This should be kept clear of
all craft
Starboard tack lay line
Press
TV Cameras Start line
All boat drivers must be prepared at all times to rapidly move their craft away from competitors without creating
any disturbance
February 2006 ISAF 52
The start
All boat drivers must be prepared at all times to rapidly move their craft away from competitors without creating
any disturbance
Port tack lay line
Press
TV Cameras
Starboard tack lay line
Press
TV Cameras Start line
Boat drivers should allow sufficient room for competitors to pass between the Committee
Boat/Mark and the TV boat.
February 2006 ISAF 53
This is the preferred position for photographers, on an extension
of the starboard lay line.Optional position on extension of port lay
line if light or conditions dictate
Mark 1Race committee;Mark layer; mark boat or MTS boat
Photographers field of view.This should be kept clear of all
craft
February 2006 ISAF 54
Race Committee Boats
• Main Race Committee Boat
• Mark Laying Boats
• Mark Boats
• Patrol Boats
February 2006 ISAF 55
Layout of Flags and Halyards
Minimum size of flags – 60cm x 90cm
February 2006 ISAF 56
Jury and Umpire Boats
• Fleet racing
• Match racing
• Team Racing
February 2006 ISAF 57
Marks
• Course marks
• Start line marks
• Finish Line marks
• Other marks
February 2006 ISAF 58
Notice of Race
– The Notice of Race is published by the Organising Authority
– The Notice of Race is a rule– Appendix J lists all the items that should be
included in the Notice of Race– Appendix K is a Guide to writing a Notice of
Race. This should be used at all times– Accommodation and other information should
be contained in a separate document
February 2006 ISAF 59
Sailing Instructions
– The Sailing Instructions are published by the Race Committee
– The Sailing Instructions are rules– Appendix J lists all the items that should be
included in the Sailing Instructions.– Appendix L is a Guide to writing Sailing
Instructions. This should be used at all times.– Appendix LE is downloadable from the ISAF
Website.
February 2006 ISAF 60
Competition Formats
• Match Racing
• Team racing
• Fleet racing
February 2006 ISAF 61
Flight Racing
• 49er system
• Optimist system
• 420 system