Federal Acquisition Service
U.S. General Services Administration
Diana LeonardoContract SpecialistNational Furniture Acquisition CenterGSA/FASOctober 17, 2007
Diana LeonardoContract SpecialistNational Furniture Acquisition CenterGSA/FASOctober 17, 2007
How to Prepare a Quality
Office Furniture Offer
How to Prepare a Quality
Office Furniture Offer
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Federal Acquisition Service
National Furniture Acquisition Center
More than $2.78 billion in annual sales to Federal customers worldwide in FY 2006
Maintains over 2,300 contracts All types of furniture, furnishings, office equipment,
and related services Federal customers can receive discounts up to 75%
off commercial retail pricing
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Federal Acquisition Service
NFC Schedules36 Office Equipment71-I Office Furniture71-II Household Furniture 71-II-H Packaged Furniture71-II-K Comprehensive Furniture Mgmt.
Services71-III Specialty Furniture71-III-E Security Furniture72-I-A Floor Coverings72-II Furnishings58-I Professional Communications and Security Solutions 78 Sports, Promotional, Outdoor,
Recreation, Trophies, and Signs
(SPORTS)
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Federal Acquisition Service
711-1 Furniture Systems and Workstation Clusters
711-2 Worksurfaces, Workstations, Computer Furniture and Accessories
711-3 Filing and Storage Cabinets, Shelves, Mobile Carts, Dollies, Racks &
Accessories 711-4* Blue Print Filing Cabinets 711-5* Card Files 711-6* Form Files
Office Furniture SINs
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Federal Acquisition Service
Office Furniture SINs SIN 711-7 High Density, Movable Filing Systems and
Accessories SIN 711-8 Executive Office Furniture SIN 711-9 Executive Conference Room Furniture,
Coordinated Tables, Case pieces and Accessories
SIN 711-10 Executive Furniture Single Item Accent and Specialty Pieces
SIN 711-11 Tables and Accessories SIN 711-12* System Type Tables and Accessories SIN 711-13* Partitions, Demountable Walls, and
Accessories SIN 711-14* Vertical Surface Attachment Panels and
Accessories
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Federal Acquisition Service
Office Furniture SINs
SIN 711-15 Acoustical Wall Treatments SIN 711-16 Upholstered Seating SIN 711-17 Multiple Seating SIN 711-18 Multipurpose Seating SIN 711-19 Stacking Chairs, Folding Chairs, and
Dollies or Trucks Designed to Support Stacking and Folding Chairs
SIN 711-20* Display and Communication Boards, Wall Stations Lecterns and
Accessories
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Federal Acquisition Service
Office Furniture SINs
SIN 711-92* Remanufactured Furniture SIN 711-93 Reconfiguration and
Relocation Services for Systems Furniture
SIN 711-94 Design/Layout Services SIN 711-95 Installation Services SIN 711-96 Leased Furniture SIN 711-97 Rental Furniture SIN 711-98 International Furniture
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Federal Acquisition Service
Benefits of a GSA Contract
Widely recognized and used throughout the federal government as a great source of supply
Easy for agencies to use All Terms and Conditions are negotiated up to
the Point of Maximum Order Access to Web sites designed to facilitate
business between GSA contractors and government employees
Further business opportunities for doing business with the Government
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Federal Acquisition Service
The National Furniture Center
How Do I Get a GSA Contract?
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Federal Acquisition Service
Locating the Solicitationhttp://www.gsaelibrary.gsa.gov
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Federal Acquisition Service
Locating the Solicitation
This template is set up with type sizes and locations already specified. Just click on the text box of a new slide and
start typing– If you are modifying an existing slide just
highlight the text and replace it with new text. Don’t move stuff around and you’ll be fine
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Federal Acquisition Service
Locating the Solicitation
This template is set up with type sizes and locations already specified. Just click on the text box of a new slide and
start typing– If you are modifying an existing slide just
highlight the text and replace it with new text. Don’t move stuff around and you’ll be fine
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Federal Acquisition Service
Locating the Solicitation
This template is set up with type sizes and locations already specified. Just click on the text box of a new slide and
start typing– If you are modifying an existing slide just
highlight the text and replace it with new text. Don’t move stuff around and you’ll be fine
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Federal Acquisition Service
Read the Solicitation! Solicitation will be your CONTRACT with GSA Contact the POC(s) for questions (Page iv) Specific Clauses in the Solicitation
EPA – 552.216-70 (Page 62-63) IFF – 552.238-74 – ( Pages 69-70) Modifications – 552.243.-72 (Pages 74-75) Contract Price List – I-FSS-600 (Pages 85-88) Contract Sales Criteria - I-FSS-639 (Page 89)
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Federal Acquisition Service
Complete the Solicitation Complete all requirements Complete and submit all required
performance testing documentations Submit original and requested number of
copies CSP-1 Commercial Sales Practices – Tell us
about your best customers and the
pricing/terms/deals they receive
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Federal Acquisition Service
The Solicitation – SF 1449
Standard Form 1449 (Page 1) Block 12: Discount Terms Block 17a: Company Name and Address Block 30a: Signature of Offeror/Contractor Block 30b: Name and Title of Signer Block 30c: Date Signed
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Federal Acquisition Service
The Solicitation – Identifying SINs
Schedule of Items: (Pages 18-31)
Locate the product(s) that your company provides
Fill in the applicable SIN(s)
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Federal Acquisition Service
The Solicitation
Technical Requirements: (Pages 33-38)
Offers will be evaluated based upon the quality of information
Products must meet applicable industry standards and testing
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Federal Acquisition Service
The Solicitation
Place of Performance, Clause 52.215-6: (Pages 45-46)
Check whether or not you intend to use one or more facilities
Indicate where facilities are located
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Federal Acquisition Service
The Solicitation
Maximum Order Limitation, Clause 52.216-19: (Pages 47-49)
Orders over Maximum Order Limitation the Government will request a deeper discount
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Federal Acquisition Service
The Solicitation
Commercial Delivery Schedule, Clause 522.211-78: (page 60)
Indicate the delivery time
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Federal Acquisition Service
The Solicitation
Ordering Information, Clause 552.216-73: (Page 63)
How would you like to receive your orders? Fax Electronic POC for Ordering
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Federal Acquisition Service
The Solicitation
Contractor’s Remittance (Payment) Address, Clause 552.232-82: (Page 66)
Payment Address to which Government Checks are Mailed
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Federal Acquisition Service
The Solicitation
Scope of Contract - 552.238-78: (Pages 71-72)
Indicate delivery location
-Domestic and/or overseas
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Federal Acquisition Service
The Solicitation
Delivery Prices F-FSS-202G (Pages 78- 79)
Alaska Hawaii Puerto Rico
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Federal Acquisition Service
The Solicitation
Contact for Contract Administration, Clause G-FSS-900-C: (Pages 79-80)
Paragraph A: Domestic Delivery Paragraph B: Overseas Delivery
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Federal Acquisition Service
The Solicitation
Section 8(a) Representation for the Multiple Award Schedule Program, Clause K-FSS-9: (Page 90)
Are you an 8(a) Business Development Program Participant?
Yes ____ No ____ (check one)
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Federal Acquisition Service
The Solicitation
Offeror Representations and Certifications – Commercial Items, Clause 52.212-3:(Pages 94-103)
Service-Disabled Veteran-Owned Small Business Concerns
Women Owned Business Taxpayer Identification Number (TIN)
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Federal Acquisition Service
The Solicitation
Authorized Negotiators, Clause K-FSS-1: (Page 109)
A list of all persons authorized to negotiate with the Government under this solicitation
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Federal Acquisition Service
The SolicitationCommercial Sales Practices Format, Clause CSP-1:
(Page 113)
Name of Offeror______________SIN(s) ___________________FOB(s) Offered _______________
Under SIN(s), include: Value of Sales Total Projected Annual Sales Best Value Prices
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Federal Acquisition Service
Remember to Include …Catalogs/Pricelists
Submit copies of manufacturer’s COMMERCIAL price list(s)
– Write the appropriate SIN next to each offered item in price list.
– Products not offered should be crossed out and initialed
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Federal Acquisition Service
Remember to Include …Pricing Proposal
Offer a discount from your pricelist
Offer your BEST (Most Favored Customer) pricing
For non-manufacturers offering products of a manufacturer:
Provide documentation of the value-added services you perform in order to earn the mark-up over the manufacturer’s price to you and your net costs from the manufacturer
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Federal Acquisition Service
Remember to Include …Testing
Some items under some Schedules require submission of testing reports or testing certifications – flammability, performance testing, etc.
Testing requirements are detailed in the solicitation. Contact Engineering 703-605-9260 for questions.
Don’t submit your offer until all testing is complete.
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Federal Acquisition Service
Remember to Include…
Subcontracting Plan
Business size for furniture: Large Business > 500 employees
Large U.S. business -- need to submit a subcontracting plan to offer opportunities to small businesses.
Ask the solicitation POC for a sample plan if you need one. Some solicitations include samples.
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Federal Acquisition Service
Remember to Include… Dun and Bradstreet – Open Ratings Report
www.prereports.com Centralized Contractor Registry (CCR)
http://www.ccr.gov/ Online Representations and Certifications
Application (ORCA) https://orca.bpn.gov/
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Federal Acquisition Service
Trade Agreements/Set-Asides All products must be from the U.S. or one of the countries
participating in the Trade Agreements
Test to determine country of origin for an end product is "substantial transformation"
Trade Agreements don’t apply to set-asides.
If the item is set-aside for small business, both the contractor and manufacturer must be small U.S. businesses.
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Federal Acquisition Service
MAS Express Program Designed to simplify, streamline, and ultimately accelerate
the process for vendors to obtain MAS contracts (30 Days)
Qualifications Been in business 2 years At least $100,000 in commercial sales Acceptable current ratio Positive/neutral ratings on Open Ratings report Offered approved SINs Offered 500 or fewer products ORCA/CCR
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Federal Acquisition Service
MAS Express Program
SINS under Office Furniture Solicitation 711-4 Blue Print Filing Cabinets 711-5 Card Files 711-6 Form Files 711-19 Stacking chairs, folding chairs, and dollies or
trucks designed to support stacking and folding chairs 711-20 Display and Communication Boards, Wall
Stations, Lecterns and Accessories
For more information – www.gsa.gov/masexpress
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Federal Acquisition Service
After Submitting an Offer
Assigned a Contracting Specialist/Point of Contact Asked for missing information or clarifications. Provide information showing financial
responsibility Initiate negotiations
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Federal Acquisition Service
After Submitting an Offer
Submit Final Proposal Revision
After all requirements, terms and conditions deemed acceptable, you’ll receive contract award package and further instructions.
Award of Contract depends largely on the quality/completeness of your offer, testing, pricing, technical proposal, etc., as well as the swiftness of your responses.
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Federal Acquisition Service
GSA Advantage!®
You’ll be required to enter contract information/pricing, etc. onto GSA Advantage!
Access: www.gsaadvantage.gov
Online shopping site for customers to browse and/or place orders
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Federal Acquisition Service
GSA e-Buy
Electronic Request for Quote (RFQ) System
Customers post RFQ’s here and you can submit quotes
You must be on GSA Advantage! to participate
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Federal Acquisition Service
Marketing to the Government
Print/Distribute FSS Schedule to Federal customers
Submit to GSA Advantage! Market to Customers Distribution of Pricelist Report Sales – Vendor Support Center online:
http://www.vsc.gsa.gov
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Federal Acquisition Service
e-Commerce Info
Schedules e-Library:
http//www.gsaelibrary.gsa.gov GSA Advantage:
http://www.gsaadvantage.gsa.gov FedBizOpps:
http://www.FEDBIZOPPS.gov e-Buy:
http://www.ebuy.gsa.gov
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Federal Acquisition Service
Additional Web Sites
GSA Home Pagewww.gsa.gov
GSA EXPOwww.expo.gsa.gov
MAS Owner’s Guidewww.fss.gsa.gov/schedules
GSA Marketing Partnershipwww.fss.gsa.gov/partnership
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Federal Acquisition Service
More Information
Mailing Address: GSA National Furniture Center
2200 Crystal Drive, Suite 400Arlington, VA 22202
www.gsa.gov/furniture
Glenda LambertPH: [email protected]
Diana LeonardoPH: [email protected]
Federal Acquisition Service
U.S. General Services Administration
Thank You
Federal Acquisition Service
U.S. General Services Administration
Questions?Questions?