Download - FEMA IS-37.15 Lesson Summary
-
8/9/2019 FEMA IS-37.15 Lesson Summary
1/20
Course Summary
Course: IS-37: Managerial Safety and Health
Table of Contents:
Lesson 1: Management Responsibilities for Workplace Safety
Lesson 2: Federal Coordinating Officer Responsibilities
Lesson 3: Safety and Health Orders, Regulations, Policies and Directives
Lesson 4: Accident, Injury or Illness Reporting
Lesson 1: Management Responsibilities for Workplace Safety
The Importance of Safety and Health Training
(Audio Transcript)
Each of us, as federal managers, is responsible for providing the necessary resources to our staff members so
that they are able to provide us with the work output necessary to sustain our operations.
This seems simple however, this means we each are also required to provide our staff with a safeenvironment in which to accomplish their tasks.
Regardless of level or position, all FEMA employees inherently rely on others to provide them with a safe and
healthy working environment and the tools with which to perform their assigned tasks safely, so at the end
of the day, they can return home to their loved ones.
Our FEMA work environment is the product of others efforts, as well as our own, to ensure that we have
done everything within our authority and ability to make it safe for staff members, contractors, citizens, and
visitors.
As managers, we are the localized representatives authorized to get things done safely.
The Safety, Health and Medical Readiness Division (SHMR) is the centralized organization within FEMA that
provides policy, oversight and guidance to management.SHMR management representatives assist agency managers, regardless of location, in providing the best
localized safety program possible.
By working with your local Safety Officials or Safety Professionals, you can make a major difference in the
working conditions within FEMA.
It is your responsibility to provide, train, equip, and require those within your charge to safely accomplish the
tasks that you assign them to do.
As the program area responsible for providing agency oversight regarding all safety and health matters, SHMR
will review and document agency-wide progress and concerns, and report them to senior management.
It is essential to all that you finish this training with not just knowledge, but comprehension of the subject
matter, so you can apply the information and promote a culture of health and safety within the agency.
Course Overview
This course focuses on understanding the manager, supervisor, or designated management representatives
responsibilityfor workplace safety and protection of human health for identifying the Executive Orders,
legislative standards and regulations, internal directives, and policies that govern FEMAs workplace safety and
health program and for understanding the reporting process associated with Injury, Illness, and Accidents
within FEMA.
Upon completion of this course, you should be able to:
Identify managements responsibility for workplace safety and protection of human health
-
8/9/2019 FEMA IS-37.15 Lesson Summary
2/20
Identify the Federal Coordinating Officers role in providing for workplace safety and protection of human
health
Identify the Executive Orders, legislative standards and regulations, internal directives, and policies that
govern FEMAs workplace safety and health program
Describe the reporting process associated with Injury, Illness, and Accidents within FEMA
Lesson Overview
This lesson focuses on managements responsibility for workplace safety and protection of human health. You
will learn about your employees rights to a workplace free from recognized hazards and your role in providingthat safe workplace while promoting a health and safety culture within the agency.
Upon completion of this lesson, you should be able to:
Identify the purpose of the POWER Initiative and how it affects your agency
Identify the responsibilities of the Safety, Health and Medical Readiness (SHMR) Division
Introduction
(Audio Transcript)
This lesson is designed to provide you the FEMA manager, regardless of position, with internal safety and
health information that is essential to ensure that FEMA provides a safe and healthy work environment for
the public as well as all employees, regardless of their employer or their location within FEMAs sphere of
influence.
Presidential Executive Order 12196, Occupational Safety and Health Programs for Federal Employees,
states that safety and health programs throughout the Executive Branch must be developed, universally
accepted, and adhered to.
Each FEMA Administrator is required to provide for and fund a program area to oversee internal safety and
health progress and report out regarding the state of safety and health matters within all areas in the
agencys span of control.
To oversee the internal safety and health progress, each FEMA Administrator designates an Executive-level
senior staff member with sufficient authority to be responsible for the internal safety and health
administrative program oversight and to provide direction to the Director of the Safety, Health and MedicalReadiness Division (SHMR).
This senior-level member is assigned the title of Designated Safety and Health Officer (DSHO). The Director of
SHMR reports directly to the DSHO.
Senior Management Safety and Health Training Requirement
So why should you take this training? Not only will it help you provide a safe and healthy workplace it is also
required by law!
According to the health and safety standards set by the Occupational Safety and Health Administration
(OSHA), under Title 29 of the Code of Federal Regulations, Part 1960 Basic Program Elements for Federal
Employees OSHA:
Each Federal agency is required to provide top management officials with orientation and other learning
experiences which train them to manage the occupational safety and health programs of their agencies.
Such orientation should include training on:
Section 19 of the Occupational Safety and Health Act
Presidential Executive Order 12196
Requirements of Part 1960 Basic Program Elements for Federal Employees OSHA
Agency Safety and Health Program
You will learn more about these laws and standards in Lesson 3 Safety and Health Orders, Regulations,
Policies and Directives.
-
8/9/2019 FEMA IS-37.15 Lesson Summary
3/20
Management Safety and Health Responsibilities, contd.
Specifically, managers, supervisors, or designated management representatives are required to:
Inform employees about hazards through training, labels, alarms, color-coded systems, chemical
information sheets, and other methods.
Keep accurate records of work-related injuries and illnesses.
Perform tests in the workplace required by OSHA standards, such as air sampling or noise monitoring, as
needed.
Provide hearing exams or other medical tests required by the OSHA 29 CFR standards.
Post OSHA citations, injury and illness data, and the Federal Agency OSHA poster in the workplace where
workers will see them. This is in accordance with 29 CFR 1903.2 (a)(1).
Notify your local safety official, and provide him/her with the necessary information to report a fatality or
catastrophe involving 3 or more employees being hospitalized overnight. Do not discriminate or retaliate
against a worker for exercising his or her right to report an unsafe or unhealthy working condition or for
participating in FEMA safety and health activities (Section 1-201(f) Presidential Executive Order 12196).
Impact of Workplace Accidents
Workplace accidents have enormous emotional and physical impact on victims and co-workers. Besides the
emotional impact, the costs associated with accidents are often thought to be covered entirely by insurance.
The government, being self insured, has to bear the costs associated with accidents. This, in turn cannegatively impact the funding for FEMAs operating budget.
You tend to forget about indirect costs associated with workplace accidents. Click on each link below to learn
more about these indirect costs:
Agency Burden
Decreased production
Failure to meet timelines
Damaged equipment
Increased administrative cost
Increased payroll
Human Toll
Distracted labor force
Diminished morale
Physical injury
Increased stress
Financial burden
Management Accountability through POWER Initiative
Building on the basis of and expanding the Safety, Health and Return to Employment (SHARE) Initiative
signed by President Bush in 2004, the Protecting Our Workers and Ensuring Reemployment (POWER)
Initiative was signed by President Obama in 2010. Covering fiscal years 20112014, its aim is to improve
workplace safety and health, reduce the financial burden of injury on taxpayers, and relieve unnecessary
suffering by workers and their families. It expects agencies to collect and analyze data on the causes and
consequences of frequent or severe injury and illness in the Federal workplace and prioritize safety and health
management programs that have proven effective in the past.
POWER Initiative Goals
Each Department within the Executive Branch (e.g. Department of Homeland Security) expects their
managers and supervisors to improve their performance in the following seven areas:
Reducing total injury and illness case rates
-
8/9/2019 FEMA IS-37.15 Lesson Summary
4/20
Reducing lost-time injury and illness case rates
Analyzing lost-time injury and illness data
Increasing the timely filing of workers compensation claims
Increasing the timely filing of wage-loss claims
Reducing lost production day rates
Speeding employees return to work in cases of serious injury or illness
POWER Initiative Goals
In 1970, Congress passed the Occupational Safety and Health Act (OSH Act) to assure safe and healthful
working conditions for all employees. The OSH Act assigns two main functions to the Occupational Safety and
Health Administration (OSHA): setting standards for workplace health and safety and conducting workplace
inspections to ensure that employers are complying with the standards, providing a safe and healthful
workplace to employees.
The health and safety standards set by OSHA fall under Title 29 of the CFR. From this Title, the standards
that are applicable to you, as a Federal manager, supervisor or designated management representative,
include:
Safety, Health and Medical Readiness (SHMR) Division
SHMR serves as an internal resource for your safety officials, including Disaster Safety Officer (DSO),Collateral Duty Safety Officer (CDSO), and safety professionals. SHMR provides technical expertise, guidance
and oversight to ensure you and your safety official have the tools needed to implement a successful local
safety program. SHMR serves as FEMAs subject matter expert (SME) in all aspects of occupational safety and
health.
SHMR responsibilities include:
Providing guidance and oversight for all agency safety and health concerns
Providing technical training to all designated Agency Safety Officials
Serving as the agencys principal occupational safety and health advisor
Interpreting and relaying technical information regarding regulations, standards and codes, and
subsequently disseminating the statutory requirements appropriately
Overseeing an effective and comprehensive agency-wide occupational safety and health program
Developing and publishing safety and health programs and policies
Conducting internal evaluations to determine effectiveness and, if necessary, corrective actions
Coordinating interagency occupational safety and health communications and recommendations
Ensuring that all reports of unsafe and unhealthful conditions and/or workplace accidents are investigated
and, when appropriate, that corrective actions are taken
Evaluating employees' medical readiness
Providing responses to the Departmental Safety and Health Office regarding FEMAs Safety and Health
Program status.
SHMR Division Safety Training
SHMR Division is responsible for providing the tools and training necessary for FEMA to maintain safe and
healthy work places, including disaster operation sites. These tools and training include:
Compliance with work place safety and health regulations and policies for Senior FEMA management
officials
Training for safety officials
Occupational safety and health training for every employee
Specific training on topics such as respiratory protection, bloodborne pathogens, and medical response for
employees as needed
-
8/9/2019 FEMA IS-37.15 Lesson Summary
5/20
SHMR Division Composition
The SHMR Division is comprised of three branches. Click on each link below to learn more about the relevant
branch:
Environmental Health and Safety Branch
Health and Medical Readiness Branch
Disaster Safety Operations Branch
Environmental Health and Safety (EHS) Branch
This Branch provides subject matter expertise to support the anticipation, recognition and control of
environmental health and safety hazards at all FEMA operations and affected communities. The FEMA
Environmental Health and Safety (EHS) Branch develops sustainable and integrated, Agency-wide
Environmental Health and Safety programs and initiatives. Additionally, EHS serves as the Agencys
environmental health and safety oversight representative and technical advisor for issues including
industrial hygiene, life safety, occupational safety, whole community, responder guidance coordination,
and Agency planning.
Health and Medical Readiness Branch
This branch provides medical expertise and oversight regarding the health and welfare of all FEMA
employees. The Health and Medical Readiness Branch interfaces with other internal departments to
facilitate Medical Readiness for the agency This branch supports the resolution of medical concerns withinthe Office of Equal Rights, and Reasonable
Disaster Safety Operations Branch
This branch is responsible for providing Environmental Health and Safety (EHS) and Health and Medical
Readiness programs and policies. Additionally, the branch is responsible for hiring, deploying, training, and
providing administrative instruction to Disaster Safety Officers who serve as safety and health subject
matter experts on the Federal Coordinating Officers command staff.
Agency-wide Safety and Health Program Implementation
With the myriad of internal resources available to assist in occupational safety and health, the following
methods can prove to be useful to develop an effective occupational safety and health program at your
location/operation:
Show direct open interest and direction with the safety and health program
Set and communicate clear safety and health values and expectations for those under your span of
control
Hold managers accountable for the safety and health responsibilities associated with their assignment
Foster at all levels a culture of integrity and responsibility for all employees safety and health
Ensure knowledge, training, and safe working methods/conditions
Involve all employees in the agency/localized safety and health program. This will ensure that the issue of
safety and health becomes everyones business
Involve your local safety official
Voice of Experience
(Audio Transcript)
John, one of our enthusiastic reservists, decided he could climb up the front of a travel trailer to get an
identification number off the roof. In his haste, he chose to stand on the hitch and pull himself up onto the
roof instead of getting a ladder. Unfortunately, he slipped and fell. Johns efforts resulted in two broken ribs,
an ambulance ride, medical costs, and his being sent home. The agency incurred a Workers Compensation
claim, the loss of productivity from two coworkers who helped him get to the hospital (and later to his
vehicle), and the loss of a trained reservist who had to be replaced on short notice, plus the resulting pile of
paperwork.
-
8/9/2019 FEMA IS-37.15 Lesson Summary
6/20
Lesson Summary
You reviewed managements responsibility for workplace safety and protection of human health in this
lesson. You learned about your employees right to a workplace free from recognized hazards and your role in
providing that safe workplace while promoting a health and safety culture within the agency.
You should now be able to:
Identify the purpose of the POWER Initiative and how it affects your agency
Identify the responsibilities of Safety, Health and Medical Readiness (SHMR) Division
The next lesson, which is intended for Federal Coordinating Officers, focuses on the unique challenges
associated with providing for workplace safety and the protection of human health in an ever-changing
environment.
Lesson 2: Federal Coordinating Officer Responsibilities
Lesson Overview
This lesson focuses on the responsibilities of the Federal Coordinating Officer (FCO) for ensuring safe and
healthy work environments for FEMA resources deployed at a disaster site.
Upon completion of this lesson, you should be able to:
Identify the FCO's responsibilities for ensuring safe and healthy work environments and promoting asafety-based culture for FEMA resources deployed at a disaster site.
List the resources available to you to ensure that your organization has an effective safety and health
program.
Identify the assigned Disaster Safety Officer's duties.
Introduction
This lesson is directed toward a Federal Coordinating Officer (FCO) who is appointed by the President and
operates under the authority of the Administrator of FEMA. As the senior FEMA manager with assigned
responsibilities to manage Federal resources within a specific declared disaster, the FCO must support,
promote, and provide for working environments that are as safe and healthy as circumstances permit.
Provisions are included within the FEMA Incident Command System (ICS) to provide for a Command Staff
Officer, the Safety Officer, who has the assigned responsibility to act as the localized expert regarding safety
and health program management.
The FEMA Disaster Safety Officer (DSO) is assigned to specific disasters and subsequently provided with
technical guidance and support by the FEMA Safety, Health and Medical Readiness (SHMR) Division. In the
absence of an assigned DSO, the appointed FCO is personally responsible to ensure compliance with all
mandatory regulations regarding workplace safety and health program management.
Federal Coordinating Officer (FCO) Safety and Health Responsibilities
If you are an FCO, YOU are responsible for the safety and health of all FEMA employees, full-time, part-time
and CORE, as well as FEMA Reservists working at your site.
FCOs must:
Ensure that members of the FEMA/SHMR/FQS Certified Disaster Safety Officer (DSO) Cadre are promptly
requested, to ensure continuity of operation and the thoroughness of the safety and health program.
Ensure that the delegation of responsibility for the DSO must not be transferred or relocated to
subordinates. Administrative day-to-day operations are within the purview of the FCO however, the DSO
will receive technical-based directions from SHMR headquarters management officials.
Review and sign hazard assessments.
Ensure the implementation and management of the disaster safety and health programs within their
assigned disaster.
Ensure organization-wide compliance with all applicable federal, state, and local regulations regarding
-
8/9/2019 FEMA IS-37.15 Lesson Summary
7/20
public and occupational safety and health.
Ensure that the DSO is placed appropriately within the command staff structure and provided with
sufficient authority.
Ensure that disaster workplaces are inspected and accepted by a qualified and authorized DSO prior to
occupancy.
Ensure that the DSO receives all information so the DSO may make an informed occupancy decision.
Reference for Requesting the DSO
FEMA Occupational Safety and Health Program Manual 6900.3 Chapter 9 FEMA Occupational Safety and
Health Disaster Cadre Section 3 Federal Coordinating Officer Part a:
In accordance with FEMA Instruction 6900.5, the Federal Coordinating Officer (FCO) shall ensure that:
a. Members of the FEMA OSH Disaster Cadre are promptly and properly requested, deployed, and placed
on the Command Staff at the scene of a Presidentially declared disaster
Reference for Delegation of Responsibility for the DSO
Reference #1
FEMA Occupational Safety and Health Program Manual 6900.3 Chapter 9 FEMA Occupational Safety and
Health Disaster Cadre Section 3 Federal Coordinating Officer Part a:
NOTE: A FEMA employee at a Presidentially declared disaster, who conducts OSH duties andresponsibilities outlined in this chapter, must be an active member in good standing of the FEMA OSH
Disaster Cadre and/or has received approval to conduct these OSH activities from the FEMA DASHO
and/or the FEMA Safety Director or FEMA Deputy Safety Director.
Reference #2
FEMA Occupational Safety and Health Program Manual 6900.3 Chapter 9 FEMA Occupational Safety and
Health Disaster Cadre Section 4 FEMA Occupational Safety and Health Officials Part b:
FEMA OSH Officials who are deployed to a Presidentially declared disaster shall be administratively under
the direct command of the Federal Coordinating Officer (FCO). All directions concerning specific OSH
duties and responsibilities at a Presidentially declared disaster shall come directly from the FEMA DASHO
and/or the FEMA OSH Disaster Cadre Managers.
Reference for DSO placement
FEMA Occupational Safety and Health Program Manual 6900.3 Chapter 9 FEMA Occupational Safety and
Health Disaster Cadre Section 4 FEMA Occupational Safety and Health Officials. Part a (3)c:
When FEMA OSH officials are deployed to a Presidentially declared disaster they shall be assigned t o the
Command Staff
Reference for workplace inspections
FEMA Occupational Safety and Health Program Manual 6900.3 Chapter 9 FEMA Occupational Safety and
Health Disaster Cadre Section 4 Part f:
FEMA OSH officials deployed to a Presidentially declared disaster shall be required to perform the
following OSH duties and responsibilities:
1. Occupational Safety and Health Inspections. All buildings and/or structures that are to be used
by FEMA employees shall receive an OSH inspection (preferably prior to use). OSH inspections shall be
thoroughly documented and made part of the disaster OSH records.
Safety and Health Activity Delegation
The FCO should stay aware of safety and health activities however, under the ICS, the Safety Officer is a
required technical advisor and is placed under the authority of the FCO as command staff. The FCO should
never transfer or delegate the responsibility of the DSO to a subordinate. Some other actions are:
Ensure that a DSO has been requested for your disaster.
-
8/9/2019 FEMA IS-37.15 Lesson Summary
8/20
Ensure that the DSO is provided with authority to be successful.
Ensure that a DSO has been requested for your disaster
Trying to do everything and keeping aware of your surroundings is a daunting task. The Safety, Health,
and Medical Readiness Divisions (SHMRs) Disaster Safety Operations Branch (DSOB) provides qualified
DSOs to ensure compliance with regulations as well as recordkeeping requirements, accident
investigation, and hazard reduction. Assigning a DSO ensures that you can execute your responsibilities
and receive advice and actions to take for regulatory compliance.
Ensure that the DSO is provided with authority to be successful
If you are the FCO, the safety and health of FEMA resources is ultimately your responsibility. The DSO is
charged with providing technical guidance to ensure that regulatory concerns are addressed and that the
health and safety of your staff are monitored and provided for. The DSO has access to FEMA safety and
health subject matter experts (SMEs) within SHMR.
Lapses in the DSO's authority can affect the safety and health performance of the FEMA disaster team.
Therefore, it is important to understand that once the DSO or safety representative is released from the
site, sole responsibility for all safety and health matters on your site resides with you.
DSO Responsibilities
The assigned DSO must:
Actively participate in the development of the disasters Incident Action Plan (IAP), evaluating theproposed tasks to determine safety risks, recommending risk abatement or mitigation as appropriate.
Perform hazard assessments to identify and address potential hazards employees may encounter.
Identify and coordinate abatement of hazards that may be encountered at a disaster or exercise site.
Provide for basic safety and health training and information for all deployed personnel.
Implement a system to report, investigate, archive, and recommend remediation for accidents, injuries,
and illnesses related to the disaster or the exercise.
Provide written evaluations, hazard assessments, after-action reports, and exit reports on the disaster
safety and health activities.
Exercise emergency authority to eliminate imminent dangers.
When directed, collaborate in the formation of an Interagency Health and Safety Coordinating Committeeconsisting of participating agency safety officers, to meet as required to enhance the overall safety and
health of all deployed personnel.
Evaluate compliance with all applicable Occupational Safety and Health standards/regulations and policies.
Assist in the development of required safety plans and programs.
Serve as the local technical advisor/SME on safety and health matters.
Report administratively to the localized FCO and report technically to SHMRs DSO Safety Cadre Manager.
Reference for requesting the DSO
FEMA Occupational Safety and Health ProgramManual 6900.3 Chapter 9 FEMA Occupational Safety and
Health Disaster Cadre Section 4 FEMA Occupational Safety and Health Officials Part b:
FEMA OSH Officials who are deployed to a Presidentially declared disaster shall be administratively under
the direct command of the Federal Coordinating Officer (FCO). All directions concerning specific OSH
duties and responsibilities at a Presidentially declared disaster shall come directly from the FEMA DASHO
and/or the FEMA OSH Disaster Cadre Managers.
FCO Safety and Health Responsibilities Checklist
This list is designed to check your understanding of the FCOs responsibilities associated with the assignment
and empowerment of a DSO. Contact the SMEs at SHMRs Disaster Safety Operations Branch for additional
information or tools that may help you fully understand the importance of these questions.
Remember, the DSO and other SMEs within FEMA SHMR are resources available to the FCO to help ensure
that your organization has an effective safety and health program.
-
8/9/2019 FEMA IS-37.15 Lesson Summary
9/20
How do you determine whether you will request a DSO at your assigned disaster?
What do you do to ensure that the DSO assigned to the disaster is provided with the authority to fulfill
his/her safety and health obligations?
Do you give your DSO an opportunity to talk/report during a Command Staff briefing?
Do you empower your DSO to ensure that all staff employees are sufficiently trained and competent to
engage in their health- and safety-team-related responsibilities?
How confident are you that your assigned DSO is properly trained on health and safety matters?
Does your assigned DSO have the authority to effect change when an operation is determined to be an
imminent danger?
FCO Safety and Health Responsibilities Checklist, contd.
Are you aware of what is happening on the ground, and whether safety and health audits or assessments
are undertaken to inform you about how your employees and contractors actually work? If not to you, to
whom is it reported?
What information do you receive regularly about health and safety (e.g., injuries sustained, broken
equipment) and danger-related concerns that are known? If not to you, to whom is it reported?
What targets have you set to improve health and safety and do you benchmark your performance against
others disaster operations?
Where changes in working conditions have significant negative implications for health and safety, how are
these brought to the attention of managers and appropriate Command Staff members?
To whom do you assign the safety responsibilities when you release the last DSO from your assigned
disaster? Is the person you assigned professionally competent to perform the duties and to report, as
required, to SHMR?
Personal Protective Equipment Usage
At a disaster, the DSO or HQ SHMR Safety Official may determine that employees must wear personal
protective equipment (PPE) when performing certain jobs or tasks. It is important to understand that the
wrong PPE, or PPE used incorrectly, can cause more harm than good. Click on each link below to learn about
some precautions to take before and during PPE use:
Before using PPE
While using PPE
Remember this difference
Before using PPE
Before using the PPE:
Disaster responders must be properly trained and medically cleared to wear some forms of PPE.
Field supervisors must contact the DSO to determine whether PPE is indicated and whether adequate
precautions have been taken to ensure the safe use of PPE.
While using PPE
When using the PPE, employees must:
Use the right equipment for the job, as advised by the DSO.
Inspect PPE before every use and make sure it fits.
Follow the manufacturers instructions provided in training.
Clean and store equipment properly.
Always wear PPE in required areas, even if only passing through.
Remember this difference
Note that PPE (e.g., ear protection devices, respirators, safety glasses, etc.) must not be confused with
Personal Protective Clothing (e.g., aprons, clothing, and hats).
-
8/9/2019 FEMA IS-37.15 Lesson Summary
10/20
Voice of Experience
[Laura] I am a reservist working for FEMA. When a hurricane devastated a town in our state, we got
deployed to the disaster site. We worked 12-hour days and rotated shifts, seven days a week. While the
working conditions were terrible, our safety officer worked with our supervisor to ensure that we were
provided and trained in the use of the required Personal Protective Equipment. Even though we worked long
hours in difficult conditions, the disaster safety officer ensured that we worked safely. Ultimately, we felt
satisfied that we brought aid, relief, and comfort to those affected by the hurricane.
Lesson Summary
This lesson covered the FCO's responsibilities for ensuring safe and healthy work environments for FEMA
resources deployed at a disaster site.
You should now be able to:
Identify the FCO's responsibilities for ensuring safe and healthy work environments and promoting a
safety-based culture for FEMA resources deployed at a disaster site
List the resources available to you to ensure that your organization has an effective safety and health
program.
Identify the assigned Disaster Safety Officers duties
The next lesson will focus on the understanding of Executive Orders, legislative standards and regulations,
internal directives, and policies that govern FEMAs workplace safety and health program.
Lesson 3: Safety and Health Orders, Regulations, Policies and Directives
Lesson Overview
This lesson focuses on the understanding of Executive Orders, legislative standards and regulations, internal
directives and policies that govern FEMAs workplace safety and health program. You will also learn about the
role of the Department of Labors Occupational Safety and Health Administration (OSHA) in workplace health
and safety on FEMA work sites.
Upon completion of this lesson, you should be able to:
Identify the applicable laws, regulations, and policies governing FEMAs workplace safety and healthDescribe the procedures that a manager, supervisor or designated management representative must
follow in the event of an OSHA compliance inspection
Introduction
This lesson provides access to and promotes the understanding of Executive Orders, legislative standards and
regulations, internal directives and policies that govern the management of FEMAs safety and health
program.
To achieve a successful program it is necessary for managers, supervisors or designated management
representatives to ensure compliance with these requirements and understand the reasons for them.
The Occupational Safety and Health Act of 1970, also called the OSH Act, provides the basis for workplace
health and safety. This Act is codified in the Department of Labor rules under Title 29 of the Code of Federal
Regulations (CFR).
The OSH Act assigns two main functions to the Occupational Safety and Health Administration (OSHA):
setting standards for workplace health and safety and conducting workplace inspections to ensure that
employers are complying with the standards, providing a safe and healthful workplace to employees.
29 CFR Section 1960 contains provisions ensuring safe and healthy working conditions for Federal-sector
employees. It is this section of the code that holds each Federal Agency responsible for establishing and
maintaining an effective and comprehensive Occupational Safety and Health Program for Federal employees.
In 1980, Presidential Executive Order 12196 was issued and prescribed responsibilities for the heads of
Federal agencies. Although Agencies must operate their own safety and health programs in accordance with
-
8/9/2019 FEMA IS-37.15 Lesson Summary
11/20
certain basic program elements specified by the Secretary of Labor, Agency heads have the flexibility to
implement their programs in a manner consistent with their mission, size, and organization.
FEMA has established an Agency health and safety program that meets the requirements of Executive Order
12196, the basic program elements set forth in 29 CFR Part 1960, and OSHA standards for workplace safety
and health.
FEMAs safety and health program is governed by the following directives in a top-down structure:
Executive Order or Memorandum
Legislation
Department of Homeland Security Manual/Directive/Policy
FEMA Manual/Directive/Policy
Safety and Health Requirements for Managers, Supervisors and DesignatedManagement Representatives
As a representative of FEMA management, the Executive Order, OSHA standards and FEMAs policies require
that you:
Provide employees with a workplace free from recognized hazards
Comply with the occupational safety and health standards applicable to FEMA operations
Comply with all rules, policies and procedures developed by FEMA to protect employees from recognizedhazards
CFR
The Code of Federal Regulations (CFR) is the codification of the general and permanent rules published by
the Executive departments and agencies of the Federal Government. It is divided into 50 titles that
represent broad areas subject to Federal regulation.
Safety and Health Initiatives and Executive Orders
In addition to regulations related to the health and safety of Federal employees, the President of the United
States also issues directives outlining the safety and health responsibilities for Managers, Supervisors and
Designated Management Representatives through Initiatives and Executive Orders.
Executive Order 12196: Occupational Safety and Health Programs for Federal Employees
This Executive Order, Occupational Safety and Health Programs for Federal Employees, specifies
responsibilities for the heads of Federal agencies and a requirement for the Secretary of Labor to issue
basic program elements for Federal agency safety and health programs in conformance with the
Occupational Safety and Health Act.
POWER Initiative
Building on the basis and expanding the Safety, and Return to Employment (SHARE) initiative signed by
President Bush in 2004, the Protecting Our Workers and Ensuring Reemployment (POWER) initiative was
signed by President Obama in 2010. Its aim is to improve workplace safety and health, reduce the
financial burden of injury on taxpayers, and relieve unnecessary suffering by workers and their families.
It expects agencies to collect and analyze data on the causes and consequences of frequent or severeinjury and illness in the Federal workplace and prioritize safety and health management programs that
have proven effective in the past.
Executive Order 13058: Protecting Federal Employees and the Public from Exposure to
Tobacco Smoke in the Federal Workplace
This Executive Order, Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in
the Federal Workplace, does exactly what its name states: it protects Federal Government employees
and members of the public from exposure to tobacco smoke in the Federal workplace. It bans the
smoking of tobacco products in all interior spaces owned, rented, or leased by the Executive branch of the
Federal Government, and in front of air intake ducts in any outdoor areas under Executive branch
control.
-
8/9/2019 FEMA IS-37.15 Lesson Summary
12/20
Executive Order 13043: Increasing Seat Belt Use in the United States
This Executive Order, Increasing Seat Belt Use in the United States, requires that Federal employees use
seat belts while on official business. It also encourages Federal contractors, subcontractors, and grantees
to adopt and enforce on-the-job seat-belt-use policies and programs.
Executive Order 13513: Federal Leadership on Reducing Text Messaging While Driving
This Executive Order, Federal Leadership on Reducing Text Messaging While Driving, prohibits Federal
employees from text messaging when driving a Government Owned Vehicle (GOV), when driving a
Personally Owned Vehicle (POV) while on official Government business, or when using electronic
equipment supplied by the Government while driving. It also encourages Federal contractors,subcontractors, and recipients and sub-recipients to adopt and enforce policies that ban text messaging
while driving company-owned or -rented vehicles or GOV, or while driving a POV on official Government
business or when performing any work for or on behalf of the Government.
Legislation and Standards
In 1970, Congress passed the Occupational Safety and Health Act (OSH Act) to assure safe and healthful
working conditions for all employees. The OSH Act assigns two main functions to the Occupational Safety and
Health Administration (OSHA): setting standards for workplace health and safety and conducting workplace
inspections to ensure that employers are complying with the standards, providing a safe and healthful
workplace to employees.
The health and safety standards set by OSHA fall under Title 29 of the CFR. From this Title, the standardsthat are applicable to you, as a Federal manager, supervisor or designated management representative,
include:
Part 1910 General Industry Standards
These health and safety standards apply across general industry. OSHA uses the term "general industry"
to refer to all industries not included in construction, agriculture or maritime industries. OSHA regulations
for general industry activities include standards, directives (instructions for compliance officers), and
standard interpretations (official letters of interpretation of the standards).
Part 1926 Construction Industry Standards
The construction industry standards designate the specific health and safety conditions required by any
employer who builds, alters or repairs, including residential construction, bridge erection, roadway paving,
excavations, and demolitions. These activities may expose FEMA employees to serious hazards, such as
falling from rooftops or elevated work surfaces, unguarded machinery, entrapment in excavated areas,
being struck by heavy construction equipment, shocks and electrocutions, silica dust from concrete and
other building materials, asbestos from damaged insulation, plaster and other building materials.
Part 1960 Basic Program Elements for Federal Employees OSHA
This standard contains additional responsibilities for the heads of Federal agencies and a requirement for
the Secretary of Labor to issue basic program elements for Federal agency safety and health programs in
conformance with the Occupational Safety and Health Act.
Part 1904 - Recordkeeping Requirements
This rule requires employers to record and report work-related fatalities, injuries and illnesses. This rule
will be addressed in detail in Lesson 4 of this training.
DHS Health and Safety Directives and Forms
As a manager, supervisor or designated management representative, you also need to be aware of the health
and safety Directives issued by DHS.
The DHS Directive # 066-01 Safety and Health Programs (Revision # 00) establishes DHS policy,
responsibilities, and requirements regarding safety and health programs, including manager, supervisor or
designated management representative responsibilities.
FEMA Health and Safety Directives
-
8/9/2019 FEMA IS-37.15 Lesson Summary
13/20
FEMA also issues Health and Safety Directives and Standard Operating Procedures (SOPs) of which you should
be aware.
Directive 6900.3 FEMA Facilities Management - Safety & Health - Occupational Safety and Health Program is
available on the FEMA intranet.
Contact your local safety official for copies of SOPs.
Handling OSHA Compliance Inspections
Federal OSHA conducts periodic compliance inspections, which are sometimes unannounced. These
inspections may be initiated by an employee complaint, an accident that has occurred, external agency
referral, or because the facility or site was part of a programmed inspection schedule.
As a manager, supervisor or designated management representative, you should be aware of the exact
procedure to follow when an OSHA inspector (Compliance Safety and Health Officer [CSHO]) arrives at any
FEMA facility or site.
When an OSHA inspector or representative arrives at any FEMA facility or site, immediately notify the
jobsite/facilities senior manager and Collateral Duty Safety Officer (CDSO), Site Safety Manager (SM), or
Disaster Safety Officer (DSO).
If the locations senior manager and/or CDSO/SM/DSO is or are not available, the highest-ranking manager,
supervisor or designated management representative who is available shall meet with the inspector and ask
him/her to refrain from beginning the inspection for at least 30 minutes until the locations senior managerand CDSO/SM/DSO arrive. CSHOs may be authorized by their supervisor to grant up to 1 hour until the
locations senior manager and CDSO/SM/DSO arrive.
In addition, the site locations senior manager, CDSO/SM/DSO, or highest-ranking manager, supervisor or
designated management representative must immediately notify the Safety, Health and Medical Readiness
Division management at (202) 646-4213 that a Federal OSHA representative/inspector is on-site conducting
an inspection.
Remember that the Safety, Health and Medical Readiness Division provides internal oversight of the safety
and health programs for ensuring that FEMA complies with all Federal and local safety and health laws,
regulations, and policies within the United States and its territories, and hence needs to be notified regarding
OSHA inspections. For detailed information contact your local safety official for a copy of the Standard
Operating Procedure (SOP).
Lesson Summary
In this lesson, you learned about the Executive Orders, legislative standards and regulations, and internal
directives and policies that govern FEMAs workplace safety and health program. You also learned about the
role of the Department of Labors Occupational Safety and Health Administration (OSHA) in workplace health
and safety on FEMA work sites.
You should now be able to:
Identify the applicable laws, regulations, and policies governing FEMAs workplace safety and health
Describe the procedures that a manager, supervisor or designated management representative must
follow in the event of an OSHA compliance inspection
In the next lesson, you will learn how to report and process properly the paperwork associated with motor
vehicle accidents and injuries/illnesses that were reported by employees occupationally exposed to hazards.
Lesson 4: Accident, Injury or Illness Reporting
Lesson Overview
This lesson provides access to, as well as promotes, the information necessary to understand the reporting
process associated with Injury, Illness and Accidents within FEMA. You will learn about manager, supervisor,
or designated management representative responsibilities for OSHA's requirements for recordkeeping of
occupational injuries and illnesses.
-
8/9/2019 FEMA IS-37.15 Lesson Summary
14/20
To achieve a timely response to critical safety and health reporting issues it is necessary for FEMA
management representatives to be introduced to, understand and comply with the mandated reporting
requirements.
Within this lesson, we will introduce and discuss the various organizational requirements. Upon completion of
this lesson, you should be able to:
Identify employee and manager, supervisor, or designated management representative responsibilities in
reporting motor vehicle accidents
Identify manager, supervisor, or designated management representative responsibilities in reporting
occupational injuries and illnesses
Introduction
As a FEMA manager, supervisor, or designated management representative, YOU are responsible for ensuring
that all accidents, injuries and illnesses that occur at your facility or site are reported properly and timely so
that the appropriate response, investigations, follow-up and corrective or preventative actions can be initiated
effectively.
This lesson provides you the information necessary to understand the reporting process associated with
accidents, injury, and illness that may occur in FEMA work places and disaster sites.
The basis for the current safety and health reporting requirements are Occupational Safety and Health
Administration, the Office of Workers Compensation Programs, and the General Services Administration
regulations and policies.
To achieve a timely response to critical safety and health reporting issues, it is necessary for FEMA managers,
supervisors or designated management representatives to be introduced to, understand, and comply with the
mandated reporting requirements.
Motor Vehicle AccidentsAwareness and Responsibilities
If your employees are ever involved in a motor vehicle accident involving a Government-owned, rented or
privately owned vehicle while on the job, provide them with the following guidelines:
Stop immediately, out of the flow of traffic.
Notify the police and emergency services, if necessary.
Assist any injured persons.
Get necessary information, including registration numbers of all vehicles.
Whenever there is damage to other vehicles/property, the police must be made aware that the
Government is self-insureddo not give out personal insurance information
Record the date, time, and location of the accident.
If possible, photograph any damage to the vehicles.
Notify your supervisor as soon as you can.
Reporting Motor Vehicle Accidents to FEMA
Employees, managers, supervisors and designated management representatives have certain responsibilities
when reporting motor vehicle accidents to FEMA. Click on each link below to learn more about:
Employee Responsibilities
Manager, Supervisors or Designated Management Representative Responsibilities
Employee Responsibilities
In the event of a motor vehicle accident involving cars, pickups, tractors, tractor trailers, ATVs and
forklifts, FEMA employees have to follow these procedures:
1. Take digital photos of the vehicle(s) involved (if possible).
2. Fill out Form SF-91: Motor Vehicle Accident Report, regardless of who was at fault.
3. Submit the following document s along with a completed Form SF-91:
-
8/9/2019 FEMA IS-37.15 Lesson Summary
15/20
a. Copy of Police Accident Report, if any
b. Copy of Rental Agreement if the vehicle or motorized equipment involved in the accident was
rented or leased
c. Copy of the Auto Rental Agency Accident Report (if provided)
4. If the vehicle or motorized equipment was rented or leased, notify the rental company and report the
accident. Keep copies of any accident form or other forms that were filled out for the rental company.
5. If someone witnessed the accident, ask them to fill out and process Form SF-94: Statement of
Witness.
6. As a federal employee you must NE VER fill out a Form SF-95: Claim for Damage, Injury or Death.
This form is for claimants who do not work for the federal government. Make a copy of each of the
above documents for your files and submit the copies to the local FEMA Safety and Health Official
[e.g., Site Safety Manager, Collateral Duty Safety Officer, or Disaster Safety Officer.]
7. Once the form is signed by your supervisor, return the completed forms to your local FEMA Safety and
Health Official [e.g., Site Safety Manager, Collateral Duty Safety Officer or Disaster Safety Officer.]
Manager, Supervisors or Designated Management Representative Responsibilities
In addition to the employees submitting the forms, the manager, supervisor, or designated management
representative must:
1. Review Form SF-91 for accuracy
2. Complete and sign Block 81, 82a, 82b, 83a, 83b and 83c in Section X (Supervisors Certification).
3. If a non-FEMA person is injured or killed as a result of an accident involving a FEMA employee, that
person may file a claim against FEMA. The person must file a completed Form SF-95 and submit it to
FEMA Office of Chief Counsel within two years of the incident.
Keeping Records of Motor Vehicle Accidents
Following the motor vehicle accident recordkeeping guidelines helps ensure that you, as a manager,
supervisor, or designated management representative, are able to furnish the required information whenever
it is needed. It also helps the Office of Chief Counsel (OCC) provide effective legal support to resolve claims
expeditiously. You must follow these guidelines for recordkeeping:
Ensure that the Safety Official has a copy of all the records related to the incident and has forwarded all of
the necessary forms, if requested, to OCC.
Dont delete any records! They must be kept in their original format (e.g., e-mail, original signed letter,
voicemail, etc.). Keep the records until OCC gives the authorization to delete.
When submitting Form SF-91, Motor Vehicle Accident Report to the Safety Official, remember to include
the Privacy Cover to protect employees and/or private citizens privacy.
Now let us review how to handle employee injuries/illnesses when sustained on the job.
Reporting Incidents Resulting in Injuries and Illnesses
Employees who sustain injuries or illnesses while on the job MUST report the incident to their managers,
supervisors, or designated management representatives.
FEMA uses OSHA Form 301-Injury and Illness Incident Report as the first report of an injury or illness that
has occurred in the workplace.
This form must be completed by either the employee or the employees supervisor within 7 calendar days of
the incident.
The manager, supervisor or designated management representative must notify the site safety
representative once they receive notification of an injury or illness. Employees may get copies of the OSHA
301 form for their injuries.
Workers Compensation for Injuries/Illnesses
Employees who sustain injuries or illnesses while on the job that result in lost work time or medical expenses
-
8/9/2019 FEMA IS-37.15 Lesson Summary
16/20
are entitled to the benefits of the Federal Employees Compensation Act (FECA). This program is administered
by the Department of Labor's Office of Workers' Compensation Programs.
It is important to understand that FEMA managers, supervisors, or designated management representatives
do not determine the eligibility of FECA benefits. All eligibility determinations and decisions regarding
compensation benefits are made by Office of Workers' Compensation Programs. FEMA is responsible only for
reviewing the facts of each case and providing information and recommendations to OWCP for its decision-
making.
Occupational Injury/Illness Reporting Forms
FECA has prescribed the following forms for reporting occupational injuries or illnesses sustained in the
workplace:
Form CA-1 Federal Employee's Notice of Traumatic Injury and Claim for Continuation of
Pay/Compensation
Form CA-16 Authorization for Examination and Treatment
Form CA-2 Notice of Occupational Disease and Claim for Compensation
Keep in mind that whenever an employee requests Workers Compensation, you are required to complete the
agency portion of the appropriate form and sign the form. Your signature does not indicate agreement with
the employees version of events or approval of the claim. Your signature merely verifies that the employee
spoke with you about the incident.
Form CA-1 Federal Employee's Notice of Traumatic Injury and Claim for Continuation of
Pay/Compensation
Form CA-1, Federal Employee's Notice of Traumatic Injury and Claim for Continuation of
Pay/Compensation, is used to report a traumatic injury sustained on the job. A traumatic injury is an
injury or wound to the body caused by an external force, such as a fall from height or being struck by a
falling or moving object. This form:
Should be returned to the supervisor no later than 30 days from the date of injury
Expires after 45 calendar days from the date of injury
Form CA-16 Authorization for Examination and Treatment
Form CA-16,Authorization for Examination and Treatment, is used to authorize medical treatment for anemployee who has been injured on the job. Some important notes about this form:
The supervisor must send, by fax or hand delivery, the completed and signed CA-16 to the medical
facility within 4 hours of the medical treatment.
The injured employee can be treated for up to 60 days from the date of the signed authorizations
issuance.
This form should never be issued for occupational illness claims.
A blank CA-16 form may never be provided to the injured or ill employee to complete and/or sign.
Form CA-2 Notice of Occupational Disease and Claim for Compensation
Form CA-2, Notice of Occupational Disease and Claim for Compensation, is used to report an occupational
illness, which is a condition produced in the work environment over a period longer than one workday or
shift. Keep in mind that:
For submitting this form, claimants have up to three years from the date they became aware of the
occupational illness, their last exposure to the cause of the illness, or the date when the employer
first had knowledge of the occupational illness
The supervisor MUST submit the completed Form CA-2 within 3 working days of receipt from the
employee.
Manager, Supervisor or Designated Management Representatives Role inReporting Occupational Injury/Illness
-
8/9/2019 FEMA IS-37.15 Lesson Summary
17/20
The manager, supervisor or designated management representatives role in the process of reporting an
employees injury is listed below:
1. Review Form CA-1 or CA-2 for completeness and assist employee, if necessary, in completing it
2. Complete and sign back of Form CA-1 or CA-2.
a. If you are in doubt as to whether employees condition is related to employment, note it on the form.
b. Submit Form CA-1 or CA-2 to your local designated OWCP liaison, who will work with you t o submit it
to FEMAs Office of Workers' Compensation Programs (OWCP) or contractor of record.
c. The local FEMA OWCP officer of record will process the completed forms and submit them to OWCP.
d. A manager, supervisor, or designated management representative MUST submit Form CA-1 to OWCP
within 3working days of the recorded date of injury.
3. Authorize medical care if needed by completing Form CA-16 within four hours of request.
4. Advise employee of the right to elect Contin uation of Pay (COP), rather than to use leave.
5. Advise employee of her/his responsibility to submit medical evidence of disability with in 10 calendar days
or risk termination/denial of COP.
Manager, Supervisor or Designated Management Representatives Role inReporting Fatalities and Catastrophic Accidents (FatCat Incidents)
OSHA regulations require special reporting for catastrophic accidents that result in:
the death of any employee from a work-related incident or
the in-patient hospitalization of three or more employees as a result of a work-related incident
This requirement specified in 29 CFR 1904 E Reporting Fatality, Injury and Illness Information to the
Government states that OSHA must be notified within eight (8) hours following such an incident.
As a FEMA manager, supervisor or designated management representative, YOU must orally report any
fatality or a multiple hospitalization incident immediately upon learning of the incident to your designated
Safety Official.
OSHA Recordkeeping Requirements
FEMA site/location managers, in coordination with the sites designated safety official are required underOSHA regulations to prepare and maintain OSHA 300 logs of work-related personal injuries and illnesses.
These logs provide a basis for a statistical program which produces data that OSHA can measure and use to
direct their prevention efforts enable you and your employees to identify the factors which cause injuries
and illnesses in your workplace and aid you and your employees to take action to improve workplace safety.
The decision tree shown outlines the process for determining if an injury or illness is work-related and meets
OSHAs definition of a recordable injury.
Examples of Recordable vs. Non-recordable Injuries
As we already learned, employers must record injuries and illness that are:
1. Work-related and,
2. Meet certain criteria defined by OSHA.
It is important to understand that ALL accidents, injuries and illnesses must be brought to your attention.
Whether an injury or illness is OSHA recordable is a determination made by the designated safety official
following an investigation of the incident.
As a supervisor, manager or designated management representative, your input into the incident
investigation will assist the designated safety representative official in determining if the injury or illness is
recordable.
The table below lists some examples of recordable and non-recordable injuries. It is not intended to be a
complete list.
-
8/9/2019 FEMA IS-37.15 Lesson Summary
18/20
Recordable I nju ry Examples Non -Recordable I nju ry Exam ples
Electric shock to an employee due to equipment
design deficiency, resulting in hospitalization of
employee and prescribed time off work
Static shock to an employee from brushing against
equipment, requiring no treatment or missed work
time
A work-related injury which causes the employee to
subsequently miss work for a full shift or longer
An injury sustained off-duty that causes the
employee to subsequently miss work for a full duty
shift or longer
A chemical exposure which results in the need for
medical treatment beyond first aid
A chemical exposure for which a medicalexamination was done solely to meet surveillance
program requirements
Loss of consciousness at work due to heat stress
experienced while canvassing a neighborhood to pass
out community relations material
Loss of consciousness while off duty
An accident caused by contractor operations
involving FEMA personnel and resulting in fatalities
An accident caused by contractor operations that
does not result in injury to FEMA personnel
Any other occupational injury requiring treatment
beyond first aid and/or resulting in lost work time
An injury that is effectively treated by applying first-
aid and doesnt result in any lost work time
OSHA Recordkeeping Forms
OSHAs Recordkeeping and Reporting Occupational Injuries and Illnesses rule (29 CFR 1904.7) requires
that employers maintain a log of injuries and illness that have occurred in the workplace, and that employees
are informed of those injuries and illness. OSHA has prescribed two forms that are used to record and report
injuries and illnesses in the workplace:
OSHA Form 300 Log of Work-Related Injuries and Illnesses
OSHA Form 300A Summary of Work-Related Injuries and Illnesses
Click on each link to learn more about each form.
As a manager, supervisor, or designated management representative, it is your responsibility to ensure that
the Safety Official is provided with complete information to ensure that accurate records of significant events
recordable are documented.
OSHA Form 300 Log of Work-Related Injuries and Illnesses
OSHA Form 300 Log of Work-Related Injuries and Illnesses is used to record every recordable
occupational injury or illness within six working days after the employer learns of the occurrence. It also
provides the mechanism for reporting the required annual summary of occupational illnesses and
injuries.
OSHA Form 300A Summary of Work-Related Injuries and Illnesses
OSHA Form 300A Summary of Work-Related Injuries and Illnesses provides an annual summary of
work-related injuries in a workplace.
Processing and Posting OSHA Recordkeeping Forms
The OSHA recordkeeping forms need to be processed and posted each year. Click on each link below to learn
more about what you, as a manager, supervisor or designated management representative, need to do to
ensure that the forms are completed within the timeframes and dates listed below.
Quarterly (on the 15th of the month)
November 1 January 31
February 1
-
8/9/2019 FEMA IS-37.15 Lesson Summary
19/20
April 30
For disaster response operations
Quarterly (on the 15th of the month)
The site safety representative (DSO or CDSO) is required to submit the OSHA 300 log to Headquarters on
a quarterly basis, by the 15th of January, April, July and October.
November 1 January 31
Review the OSHA 300 Log to verify that entries are complete and accurate. Then create and certify an
annual summary of injuries and illnesses recorded on OSHA Form 300A. The site safety representative(DSO) will provide the summary to the Federal Coordinating Officer (FCO), who must certify the
summary as accurate by signing the summary as the Company Executive. If the DSO was relieved by
the FCO and another injury or illness needs to be recorded and/or the 300 Log certified it is the
responsibility of the FCO to complete the forms and submit them to the appropriate Regional safety
official.
Once the OSHA 300A is completed, copies must be sent to the Recordkeeping Subject Matter Expert
within SHMR upon completion.
February 1
The certified copy of the OSHA Form 300A summary must be posted where notices are customarily
posted by February 1.
April 30
After April 30, the OSHA Form 300A can be taken down.
For disaster response operations
The disaster Safety Officer must send the OSHA 300 log, for all closing disaster response operations, to
the regional safety official so that the completed log may be posted within the appropriate regional office.
Lesson Summary
This lesson reviewed the importance of properly processing the paperwork associated with motor vehicle
accidents and processing, reporting, and recording injuries and illnesses reported by employees who were
injured or exposed to hazards on the job. You learned about your responsibilities as a manager, supervisor, ordesignated management representative for OSHA's requirements for recordkeeping of occupational injuries
and illnesses.
You should now be able to:
Identify employee and manager, supervisor, or designated management representative responsibilities in
reporting motor vehicle accidents
Identify manager, supervisor, or designated management representative responsibilities in reporting
occupational injuries and illnesses
You have now completed all lessons.
Course Resources
You will need Adobe Reader to view the portable document format (pdf) files. If needed, you may download it
from: http://getadobe.com/reader.
Lesson 1 Resources
Requirements of Part 1960
http://www.osha.gov/pls/oshaweb/owastand.display_standard_group?
p_toc_level=1&p_part_number=1960
Information on Chemical Information Sheets, from OSHA
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10099
Information on Keeping Accurate Records of Work-Related Injuries and Illnesses, from OSHA
http://www.osha.gov/pls/oshaweb/owasrch.search_form?
http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10099%27)http://sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1960%27)http://sendmeexternalurl%28%27http//getadobe.com/reader')http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1904%27) -
8/9/2019 FEMA IS-37.15 Lesson Summary
20/20
p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1904
OSHA 29 CFR Standards for Occupational Noise Exposures
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9735
29 CFR 1903.2 (a)(1)
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9606
Your Department and Agencys Progress in Meeting the POWER Initiative Goals
http://www.dol.gov/owcp/dfec/power/getxls.htm?id=1500000
Federal Agency OSHA Poster
http://www.osha.gov/Publications/fedposter.html
Presidential Executive Order 12196
http://www.archives.gov/federal-register/codification/executive-order/12196.html
Section 19 of the Occupational Safety and Health Act
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=OSHACT&p_id=3373
Lesson 3 Resources
Executive Order 13058
http://www.gpo.gov/fdsys/pkg/WCPD-1997-08-18/pdf/WCPD-1997-08-18-Pg1224.pdf
Executive Order 13043
http://www.gpo.gov/fdsys/pkg/FR-1997-04-18/pdf/97-10331.pdf
Executive Order 13153http://www.whitehouse.gov/sites/default/files/other/other/Federal_Leadership_On_Reducing_Text_
Messaging_While_Driving.pdf
DHS Directive #066-01 Safety and Health Programs (Revision #00)
https://www.dhs.gov/xlibrary/assets/foia/mgmt_directive_066_01_safety_and_health_programs.pdf
OSHA 29 CFR Part 1960.9
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=11268
Executive Order 12196
http://www.archives.gov/federal-register/codification/executive-order/12196.html
POWER Initiative Memorandum
http://www.whitehouse.gov/the-press-office/presidential-memorandum-presidential-power-initiative-
protecting-our-workers-and-en
Your Agencys Progress in Meeting SHARE Initiative Goals
http://www.dol.gov/owcp/dfec/share/perform.htm
OSH Act Content Document: http://www.osha.gov/pls/oshaweb/owadisp.show_document?
p_table=OSHACT&p_id=2743
Part 1910, General Industry Standards: http://www.osha.gov/pls/oshaweb/owasrch.search_form?
p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910
Part 1926, Construction Industry Standards: http://www.osha.gov/pls/oshaweb/owasrch.search_form?
p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1926
Part 1960, Basic Program Elements for Federal Employee OSH Programs:
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=11262
Part 1904, Recordkeeping Requirements: http://www.osha.gov/pls/oshaweb/owasrch.search_form?
p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1904
http://self.close%28%29/http://%20sendmeexternalurl%28%27http//www.archives.gov/federal-register/codification/executive-order/12196.html')http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1904%27)http://%20sendmeexternalurl%28%27http//www.gpo.gov/fdsys/pkg/WCPD-1997-08-18/pdf/WCPD-1997-08-18-Pg1224.pdf')http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1926%27)http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9606%27)http://sendmeexternalurl%28%27http//www.osha.gov/Publications/fedposter.html')http://sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=OSHACT&p_id=2743%27)http://%20sendmeexternalurl%28%27http//www.dol.gov/owcp/dfec/power/getxls.htm?id=1500000%27)http://%20sendmeexternalurl%28%27http//www.whitehouse.gov/sites/default/files/other/other/Federal_Leadership_On_Reducing_Text_Messaging_While_Driving.pdf')http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9735%27)http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=11262%27)http://%20sendmeexternalurl%28%27http//www.gpo.gov/fdsys/pkg/FR-1997-04-18/pdf/97-10331.pdf')http://%20sendmeexternalurl%28%27http//www.whitehouse.gov/the-press-office/presidential-memorandum-presidential-power-initiative-protecting-our-workers-and-en')http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=OSHACT&p_id=3373%27)http://%20sendmeexternalurl%28%27http//www.archives.gov/federal-register/codification/executive-order/12196.html')http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910%27)http://%20sendmeexternalurl%28%27http//www.dol.gov/owcp/dfec/share/perform.htm')http://%20sendmeexternalurl%28%27https//www.dhs.gov/xlibrary/assets/foia/mgmt_directive_066_01_safety_and_health_programs.pdf')http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=11268%27)http://%20sendmeexternalurl%28%27http//www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1904%27)