Download - Finit solutions getting the most out of hfm - web data forms tips and tricks

The Finit Solutions Series

Getting the Most out of HFM: Web Data Form Tips and Tricks

September 15 2010September 15, 2010

Presented by Angie Apple

www.finitsolutions.comwww.finitsolutions.com


Ab t Fi it S l tiAbout Finit Solutions


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Th Fi it S l ti S iFinit Introduction

The Finit Solutions SeriesThe Finit Solutions Series

Finit Solutions specializes in consulting services in the Oracle Hyperion Enterprise Performance Management Solutions suite of products:

Financial Consolidation– Financial Management (HFM)

Hyperion Enterprise

Planning and Business Intelligence– Planning

Essbase– Hyperion Enterprise

– Financial Close Management

– Disclosure Management

– Essbase

Integration– Financial Data Quality Management

(FDM)

BI+ Reporting Tools– Financial Reporting

( )

– Oracle Data Integrator (ODI)

– Data Integration Management (DIM)

– Other (EPMA, ERPi, etc)

– Smart View

– Web Analysis

– Essbase Excel Add‐in

www.finitsolutions.com‐ 3 ‐

Other (EPMA, ERPi, etc)

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Interesting Facts About FinitThe Finit Solutions Series

• Finit has been recognized by Inc. Magazine in 2008, 2009, and 2010 as one of the top 500 fastest growing private IT Services companies in the United States. Finit has also been recognized for three years straight as one of the top 100 fastest growing privaterecognized for three years straight as one of the top 100 fastest growing private companies in the greater Philadelphia area.

• Finit sits on the Oracle Customer Advisory Boards (CABs) for Hyperion Financial Management (HFM), Hyperion Financial Quality Management (FDM), Hyperion Planning, and Hyperion Enterprise. The CABs are invitation‐only groups of Oracle Hyperion customers and consulting partners that meet with Oracle product development and strategy teams to discuss new functionality current issues and product roadmapsstrategy teams to discuss new functionality, current issues and product roadmaps.

• Finit is extremely active in the Oracle Applications User Group (OAUG ). Rob Cybulski, co‐founder of Finit, is the HFM domain lead for the OAUG ‘s Special Interest Group. Jay

h d l d f h ‘ lHampton, partner at Finit, is the FDM domain lead for the OAUG ‘s Special Interest Group

• Finit is proud to have had 100% employee retention for 23 consecutive months.


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Th Fi it S l ti S iFinit’s Client Service


W t k li t i i lWe take client service very seriously.

Our client service approach has led to 100% customer satisfaction for every Finit client f y

(appr 125.)


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Th Fi it S l ti S iSome Finit Clients



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About the presenterThe Finit Solutions Series

Angie Apple

p

Angie [email protected]

• One of Finit’s 2 founding partners

• HFM Certified Consultant• Has been designing and

implementing Hyperiontools since the 90’s

• Specializes in conversionspfrom Hyperion Enterpriseto HFM


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Th Fi it S l ti S iHow to Ask a Question

The Finit Solutions SeriesThe Finit Solutions SeriesQ



P f th W biPurpose of the Webinar


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Th Fi it S l ti S iPurpose of this Session


• To discuss the ‘pros’ for using Web Forms as opposed to other methods of getting data into HFM

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other methods of getting data into HFM.

• To discuss and demonstrate Web Form tips & tricks.

T di d d t t h t l d t i l b l• To discuss and demonstrate how to re‐load trial balance data without blowing away Web Form data.

• Audience: Intermediate to Advanced users of Web• Audience: Intermediate‐to‐Advanced users of Web Forms as well as those who are new to Web Forms



Why Use a Web Form?Why Use a Web Form?


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Th Fi it S l ti S iWhy Use a Web Form?


• There are many other ways to get data into HFM:D t L di T l ( FDM)

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– Data Loading Tools (e.g. FDM)

– Smart View (HS.SetValue)

– Data Grids (client or web)Data Grids (client or web)

– Journals

• However, these methods do not allow the administratorHowever, these methods do not allow the administrator to control the dimensions as closely as Web Forms do.


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• Web forms allow the HFM administrator to apply l h di i b

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strong controls over the dimension members to which users can input data.

• A typical web form ‘locks down’ the Accounts, View, and Custom, ICP, and Value Members. The Scenario, Year, and Period are typically controlled via Process Management and/or locking the database. The Entity is controlled in security.


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• FDM, Smart View, Data Grids, and Journals do not allow for as tight of control over the dimension members

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for as tight of control over the dimension members being affected.– FDM is typically used when you want the users to have a lotFDM is typically used when you want the users to have a lot of flexibility in terms of the accounts and customs to which they are mapping (e.g. a trial balance load.)

– If a user has access to enter data via Smart View, Data Grids, or Journals, then they can use those tools to enter data to any dimension member to which they have security access.y y


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• Example: Assume an HFM application has security applied to the Scenario and Entity dimensions A given

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applied to the Scenario and Entity dimensions. A given user can modify data for the Actual Scenario and the US Entity. Other dimensions do not have security applied.Entity. Other dimensions do not have security applied.– The user can therefore map and load via FDM to any valid Account/Custom/ICP intersection for their trial balance data.

– If the user has write‐back ability for Smart View or Data Grids, they could write to any valid Account/Custom/ICP intersection in those tools as well This would also be true in Journalsin those tools as well. This would also be true in Journals.

– This opens up the risk that users could modify trial balance data outside FDM via Smart View or Data Grids and leave no


audit trail.

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The Finit Solutions SeriesThe Finit Solutions Seriesy


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• The HFM administrator can eliminate that risk by not allowing end users to have write‐back ability in Smart View or Data Grids

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end users to have write back ability in Smart View or Data Grids and not allowing them to make journal entries.

• The only tools available for end users to modify data would be FDM and Web Forms.

• The Web Forms would be designed to allow data entry only to very specific dimension intersectionsvery specific dimension intersections.

• For example, the user would not be able to modify the Web Form and input data to ‘Cash.’ With Smart View, Data Grids, or Journals, there would be no way to stop the user from entering to ‘Cash’ (this assumes that the user must have security access to ‘Cash’ because they need to load trial balance data there.)


y )


Web Form Tips & TricksWeb Form Tips & Tricks


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Th Fi it S l ti S iBasic Web Form Set‐Up


• AR Aging Schedule: A t R i bl i t i l b l t th t i l d d

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– Accounts Receivable is a trial balance account that is loaded from FDM.

– AR Aging Members are in Custom1. g g• The TopC1 member for the account ACCT_REC is TOTAL_AR_AGING.

• The trial balance loads to Custom1 of [None].

• The additional AR Aging members must be input manually.The additional AR Aging members must be input manually.

• [None] has an aggregation weight of ‘1’, while the other Custom1 Aging members have aggregation weights of ‘0’. This allows us to have the balance from the trial balance and the detail in the same hierarchy without double‐counting.

– The Web Form is set up to control which members can be input to.


input to.

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Th Fi it S l ti S iBasic Formatting


• Wrapping a Header: You can wrap the header l i l b i i l

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onto multiple rows by putting a semicolon where you want to wrap to the next row:

CustomHeader:Current;Month

• Colors, fonts,

• Use the admin guide.

• Don’t be afraid to experiment!• Don t be afraid to experiment!


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Th Fi it S l ti S iOverrides


• The ‘As Loaded from Trial Balance’ row ([None]) i idi h V l di i E iis overriding the Value dimension to <Entity Currency Total>. This is to ensure that any j l d hi i k djournals made to this account are picked up. The rest of the form is set to <Entity Currency>

h i dso that we can input data.


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Th Fi it S l ti S iReadOnly


• Note that the ‘Past Due Over 180 Days’ row is R dO l Thi i lid i i i

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set to ReadOnly. This is a valid intersection in HFM, but the administrator does not want to ll i hi ballow input to this member anymore.


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Th Fi it S l ti S iSCalc


• The SCalc is used to perform basic math within h W b F N h f ithe Web Form. Note that row references in SCalcs do not automatically update if you add or d ldelete rows.


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Th Fi it S l ti S iInstructions


• You can enter instructions for the end users on each Web Form. This can be especially helpful as you add new users over time.

• Use <p> to break to a new paragraph.


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Th Fi it S l ti S iCell Text


• You can require end users to enter cell text for various items. That cell text can then be pulled into reporting tools (e.g. Financial Reporting, Smart View, etc.)


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Th Fi it S l ti S iAdding Members Dynamically

The Finit Solutions SeriesThe Finit Solutions Seriesg y y

• In cases where the number of rows of detail is extensive, you can set up your Web Form to let you dynamically add members.

• This is done using the AddMember feature.


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Th Fi it S l ti S iLinking Forms

The Finit Solutions SeriesThe Finit Solutions Seriesg

• Web Forms can be linked to each other. This is a nice feature when you want to link into additional detail from a ‘master’ Web Form.

• In this example, the user can see the validations he needs to pass on the Master Web Form. Hehe needs to pass on the Master Web Form. He can then link into the individual Web Forms to complete them.complete them.

• The master form must be refreshed to reflect changes to linked forms


changes to linked forms.

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Th Fi it S l ti S iOpening Web Forms in Smart View

The Finit Solutions SeriesThe Finit Solutions Seriesp g

• Web Forms can also be opened in Smart View.

• This is a nice feature for users who prefer to work in Excel.

• All the basic functionality of the Web Form carries over, plus you get the functionality of Excel (e.g. copy/paste, ddi b )adding numbers, etc.)

• Scalcs, Overrides, ReadOnly, etc all still work.

• Need ‘Data Form Write Back In Excel’ role in Shared Services. Note that this is a different role from ‘Load from Excel ’


from Excel.

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Th Fi it S l ti S iOpening Web Forms in Smart View

The Finit Solutions SeriesThe Finit Solutions Seriesp g


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Th Fi it S l ti S iProtecting Web Form Data


• One frustration many companies have experienced is that the W b F d ‘bl ’ if h l d h i l b lWeb Form data gets ‘blown away’ if they reload the trial balance as a Replace. This can result in a lot of re‐work.

• Some companies have tried to get around this by creatingSome companies have tried to get around this by creating multiple scenarios for Actuals, copying data back and forth, etc.

• There is a much simpler way to ‘protect’ any data that was d h d h h ( bentered into HFM via some method other than FDM (e.g. Web

Forms, Smart View, etc.)

• This allows for multiple re‐loads of the trial balance via FDMThis allows for multiple re loads of the trial balance via FDM without affecting supplemental data.


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Original File REPLACE will blow away all our Web F dUS, Cash_Petty,5000

US,ACCT_REC,7000

US IC REC OTHER 2000

Form data.

MERGE will leave the Cash PettyUS, IC_REC_OTHER, 2000

Second File

MERGE will leave the Cash_Pettybalance in the database.

Second File

US,ACCT_REC,7000

US, IC_REC_OTHER, 2000

Solution: Smart Merge

, _ _ ,


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• Smart Merge is an FDM script that allows the user to load as ‘Merge’ while also clearing out all previously loaded trial balance data for that Scenario, Year, and P i dPeriod.

• Smart Merge can be thought of as a Replace in terms of how it handles trial balance data and a Merge in termshow it handles trial balance data and a Merge in terms of it preserving supplemental data.

• The Smart Merge script for FDM was created by Finit• The Smart Merge script for FDM was created by Finit and can be implemented into any FDM application.



Questions & AnswersQuestions & Answers



C t t d F t W biContact and Future Webinars


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Th Fi it S l ti S iUpcoming Webinars


Getting the Most out of Hyperion Planning: Introduction to the Hyperion Planning Modules

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yp gOn October 13, you will learn about the individual modules of Hyperion Planning, including Workforce Planning and Capital Expense Planning.

Getting the Most out of Essbase: Overview of Essbase 11.1.2On November 17, you will learn about new features and functionality in Essbase 11.1.2.Essbase 11.1.2.

Getting the Most out of HFM: Process Management and Phased SubmissionsSubmissionsOn December 15, you will learn about process management and phased submissions in HFM.


To register, go to www.finitsolutions.com/Insights_Webcast.html

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Th Fi it S l ti S iFinit Contacts


Q ti ?Angie Apple

Questions? [email protected]

215.651.4661

Email us for aEd DeLise

[email protected]

678.296.3611

copy of the slides or

l k h d

Joe Mizerk

[email protected]

link to the recording. 919.349.5029

[email protected]


Download - Finit solutions getting the most out of hfm - web data forms tips and tricks

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