BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Click to edit Master subtitle style
HAMILTON DECISION SOLUTIONS
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
15 YEARS OF EXPERIENCE PROVIDING BUSINESS APPLICATIONS AND DATA SERVICES
Headquarters in France, Offices in Russia, UK, Bulgaria
100+ employees Highly skilled staff: project
managers, IT engineers, R&D Servicing over 100 large
international organizations Certified ISO 9001 & ISO 27001
Company Overview
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
A few of our customers…
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Clients in 15 countries
Western Europe : UK, France, Germany
Eastern Europe
Service Centers
Headquarters in France Regional Service Center in UK
(Opening Q1 2014) Regional Service Center in
Russia Regional Service Center in
Bulgaria
Users worldwide Europe, US, Asia, Latin
America
International Presence
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Flexible, business applications designed to: Improve and accelerate decision making Reduce costs Increase operational efficiency Meet compliancy requirements
HDS specializes in
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
TRAVEL & EXPENSE Travel booking &
Authorization Travel Agency billing
approval Expense Report Approval Marketing Events and
Congress management
SALES & AFTER SALES Sales Contracts
preparation & Approval
Credit Control Sales Bonus &
Discount After Sales
PURCHASING & INVOICE Purchase Contract
preparation & Approval Purchase Requisition Purchase Invoice Mobile Phone Invoices
RECEPTION & MAIL DESK Visitor access
management Courrier and package
tracking Meeting Room and
Shared Resource Reservations
ONE PORTAL
Large SaaS Application Offering
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Sales Offices
Procurement Dept.
Accounting Dept.
Legal Dept.
Other Dept.
CLIENT
Third
par
ties
Vendors
Travel Agencies
BpoProviders
CRM Other
ONE PORTAL
ERP
SCAN
Business Process Hub Open Architecture
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
– Completely, customizable travel policies: • Variable reimbursement rates by country:
hotel, restaurants, taxis, airfare, kilometers• Per diem reimbursement rates• Other parameters: traveler statutes,
guests/employees– Policies can be adapted by department– Manage alerts for expenses outside of policy
• Warnings or freezing accounts• Modifications• Unlimited process validation structures possible• Reporting of anomalies
HDS Hub - Customized compliance
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
- Easy process modification• simple configuration, no need to re-
develop a new application- Extensive customization possibilities
• screens, category types, approval structures
- Manage multiple processes and sub-processes
• Variable for different entities (ie. Country, department..)
- Set a process for each type of trip, destination, local regulations, type of traveler (employee, client…)
HDS Hub - Simple put powerful customization
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
- Automated document and form productions– Easily adapt documents for each department, country
or other entity– Automatically generates required legal and tax
documents• Example: Russia requires 15 separate documents per trip
– Create documents for internal controls
- Electronically sign and archive legal documents– Allows complete dematerialization of documents– Multiple electronic signature formats supported
• Example: RGS (France) and GOST (Russia)– Partnership with national certification authorities
• ChamberSign (France et EU), Taxcom (Russia)
HDS Hub - Document Automation
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
- Automatic accounting entries- Credit card interface(ex American Express,…)- 3rd party software integration (via file
transfer or web service):– HR Systems(HR Access), Single Sign-On…– ERP: Oracle, SAP, 1C (Russia)…
- Experience integrating with travel agencies– With large international agencies: American
Express, Carlson Wagon-lit, BCD– With local agencies: ex. Russia : Tsar Voyage,
Aéroclub, Vip Service
HDS Hub - Integration
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
- Adapted to local regulations!- Customized screens per
location/language- Extensive language support
– English, French, German, Spanish, Portuguese, Italian, Russian, Hungarian, Romanian, Bulgarian and Greek
– Possibility to add other languages- Alphabet support
– Latin, Cyrillic, Greek, Arabic, Chinese, Japanese– Possibility to display text from right to left
HDS Hub - Ultimate Localization
εντοπισμού
локализация
本土化التعريب
localization
ローカライゼーション
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS DECISION SOLUTIONS
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
•SaaS APP, accessible from anywhere - including mobile!•Adapted to your company approval workflows•Manage multiple currencies and VAT rates•Receipt and invoice scanning•Extensive compliancy features and complete traceability•Automated reminders and escalations•ERP and storage integration
HDS Expense – Main Features
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Merck – Expense Reporting Benefits
– Full compliance with Sarbanes Oxley– Entire expense note process accelerated– 60% savings in back office costs
• Automation of accounting transactions• Automation of compliance verification
– 20% reduction in expense costs• Budget known at approval stage• Travel pre-approved• Unit prices controlled by purchasing
department– Monthly payments low risk, no CAPEX
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS Travel – Main Features
Online accessible , users can be anywhere : France, UK, US, Russia …
Pre-authorization by managers Final approval according to
internal rules Interface with travel agency for
ticket reservation Compliancy features and
complete traceability Adapted to your company
approval workflows
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Integrated Travel and Expense
• Better Together!• Thanks to the integration of travel with
expense reporting, all itineraries and credit card charges are automatically imported.
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
UTC – Travel and Expense Management
• Many languages, +1000 users, +10,000 trips per year
• Pre-approved Travel orders (similar to PO request)
• Integration with Amex for reconciliation of credit card payments
• Meeting Sarbanes Oxley and local tax compliance needs
• Archiving, reports and analytics
• Also using data center services for reception and control of expense receipts
• Scanned and archived with report
SCREEN SHOT
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS Payslip – Main features
Reduce costs by eliminating paper from the payroll process
• Integrates with payroll platforms • Meets country-specific regulatory
requirements, • Includes ISO27001 security encryption
and communication protocols for compliant exchange of electronic payslips
• Mass import and distribution of all payslips in one click
• Receipt confirmation ensures delivery• Secure channel for employee exchanges • Automated archiving
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS HelpDesk
Automate your Help Desk ticket management process
Automates the registration and handling of incoming help requests
Offers traceability of opened and closed tickets
Reminder and priorities ensure efficient handling
Online access to ticket status Automated archiving Reports and statistics
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS Contract Management
Ensures obligatory contract review and approval as per company policies
All contracts use the same approved and legally compliant format
Flexible for non-standard and variances in contracts
Management approval for any non-compliant contracts
• Contract expiration reminders• Easy online access of contracts
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS Purchasing
Manages procurement cycle from end to end
Reduces lengthy manual, paper-based operations
• No spending committed without pre-approval
• Automated process moves purchasing process along smoothly
• Establish catalogue of pre-negotiated products and services, imbedded tender process, obligatory approval
• Multiple-level authorizations
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS Invoice
Automated character recognition automates accounting data entry.
Purchase order matching Notification for new invoices Status tracking for on-going
invoices Customized approval processes Automatically archives all
scanned invoices
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS Event Management
Event preparation with project definition
Complete event overview Budget management from definition,
approvals and tracking Online declaration of costs and
expenses Upload of event related documents Cost reports per attendee Compliant with global regulations (ie.
Pharmaceutical events) Customized approval workflows
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS Personnel Files
Centralize personnel data in secure online location
Easily update employee information Customize access rights for HR and
Line Managers Archive uploaded documents such
as contracts with employee files Track all changes for clear
traceability Provide up-to-date company
directory including organizational charts
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS TimeOff
Automate the vacation request and approval process
Customize approval workflows for company organisation.
Consult real-time calendar view of vacation requests and approved time-off
Generate reports with comprehensive reporting tool
Ensure compliance with company vacation entitlement policies with automated rules
Manage multiple vacation types Collect and provide pay information for
payroll department automatically
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS Product Return
Create a streamlined product return process
Track and analyze product return issues
Automate work distribution Ensure all the return materials
are reviewed and approved Reduce the time spent on
communication regarding returns Gain full traceability of the
approval process Help optimize gross margin
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
GUARANTEE HELP DESK
Mail and telephone support
Multiple languages handled
English, French, German, Russian…
Extended service possible
7j/7 et 24h/24
Quality Service
CERTIFICATION
HDS products are certified by Bureau Veritas
Security : ISO 27001 Quality: ISO 9001
SLAs for all customers KPIs (Availability levels,
response time…) Clear, fixed objectives Monthly reporting Regular performance
reviews
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Contact Details
Viktoria LaptevaManaging director - Russia and CIS• Cell : +7 910 427 70 90 • Email : [email protected]
Pascal GilaberGeneral Manager – HDS Group• Cell : +33 6 14 47 13 10 • Email : [email protected]