Laura Hallett & Hannah Smith
Removing complexity through creative, collaborative working
at York
On our project approach in managing the Optional Module project
R e f e c t...
The approach we took to your own project experiences
Compare Contrast...
Some of the techniques we used here with those in your own toolkit
App y...
The approach and compare it to other methodologies
Crit ique...
Comp
Ten departments have to agree a common process to deliver a great student
experience in four months
exity
Business Analysis is the ‘enabler’ for
identifying ‘what’ needs to be done to achieve the desired ‘change’ or ‘goal’
Project Management is the framework we wrap around the activities that take place to deliver the change and move the business from A to point B
Know your People
It’s not (just) what you do, it’s the way that you do
it…!!!
Ella Fitzgerald
Engaging your people - Stakeholder Maps
Engaging your people - Stakeholder Matrix
Engaging your people - an informed plan
Engaging your people - A Visual Agenda
Implementation approach - context
Implementation approach - environment
Implementation approach - tools
Implementation approach - Project plan
Implementation approach - RAID
Implementation approach - stand-ups
One minute per developer, BA, PM:● Progress made● Plans for the week● Issues, blockers and risks
Implementation approach - user acceptance testing
Implementation approach - feedback loops
Feedback encouraged throughout through lessons learnt logging
Approach changed according to feedback received
“Go Live” log of issues experienced when product live
Collaborative evaluation - feedback
Student questionnaire circulated
Project staff questionnaire circulated
Developer questionnaire circulated
Wider stakeholder group provided feedback
Evaluation - retrospective
Two meeting to gather feedback, following completion of questionnaire by students, departments and developers
Evaluation - adjusting approach and next steps
2015/16 Highlights:● 20 departments● 6253 choices made● 95 % students completed● 20,601 allocations to modules
Group Work
How can you apply some of the tools or techniques shared today on your own projects - have a go!
Visual Agenda Implementation Plan Retrospective
Critique our approaches
Stakeholder Map
Group Feedback
Share any new ideas on tools and techniques (1 minute)
Critique and share group thoughts on the approach (1 minute)
10 minutes for Group Discussion
● Slide 1: http://www.york.ac.uk/communications/publications/images/image-library/● Slide 12: https://flickr.com ● Slide 15 (wire) http://www.freeimages.com/photo/wire-1546284● Slide 16 (paperchain): http://www.freeimages.com/photo/paper-chain-v-2-1314067● Slide 17 (toolkit): http://www.freeimages.com/photo/tools-1529189● Slide 20 (stand-u)p: http://www.freeimages.com/photo/business-meeting-1239185 ● Slide 22 (telephone) http://mrg.bz/fVlDqJ● Slide 29: https://www.morguefile.com/archive/● Slide 30 Chicken Talk 2: http://www.freeimages.com/photo/chicken-talk-2-1443909
Slide Copyright
