Download - How to use Google Drive
How to use Google Drive
By: May Frances Elgario ShresthaAdequate Vi r tual Profess ional (AVP)
Type “drive.google.com on your Browser
There is another way…
If you already Sign-in in Gmail
On the right side on the top
Click the Cube Bar
Then Click Drive
Now, your Google Drive page will appear
In Left side “My Drive”
You will found all your Documents
Click “NEW” Bar on the Top – Left side
Choose the type of Documents you want to
Create
Google Docs just like Word Documents
Google Sheets just like Spread Microsoft Excel
Google Slide for Presentation just like
PowerPoint
Click More
Google Form to create just like Survey
Google Drawing
Google Maps
Now, Let’s start to Create Word Document
Click Google Docs
New tab will appear on Screen
A Screen where you can compose your
Document
As you see it looks similar to Microsoft
Word
On the top left-side
Click and Enter the Document Title
You will notice here there's no “SAVE”
Button
Automatically it will save itself
On the top you will see the formatting
features
“How to Use Revision History”
For Example your power Cut off
Or Your laptop Shutdown right away
Click “File”
Then, Click “Revision History”
The Purpose is to avoid Data Lost
Revision Enables you to Revert Back the documents
Click arrow on the top-left side
To go back to document
“Purpose and How to use Comments”
High light the word you want to comment
Then, right click
Then, click Comment
Type your comment
They are able to reply on it
Click “Resolve” if the issue is Resolve
Click On the top-right side “Comment”
To see the old Comments
“How to share with permission”
Click Share on the top-right side
Enter the Account of a person you want to
share
Remember:Only the Person with the Gmail Account
Click on the right a Drop – down menu
You will see the Edit Permission
“can edit” - person able to make changes
in Document
“can edit” – enables to see and use Revision
History
“can comments”- a person able to view the
file
Able to comment, not to make Changes
“can view” – can view documents
But NOT able to Comments and make
changes
Enable to add notes on it
Then Click the send Button below
Close the tab if your done
You will see your documents on your Drive
“How to Adjust the Document View”
Click on the Top – right side
In List View
Enable to see the Owner of Documents
The Last modified
The File Size
Enable to see that this Documents has been
Shared
Enable to get the Link of Documents
Anyone with the Link can view
Your able to Change that..
Click Below “sharing settings”
Click “Advanced”
Click “Change”
Choose the option of sharing you want
Then, Click “Save” button
Another way to share your Documents
Click the person w/ + symbols
Click the Eye symbol for Document Preview
Click Trash symbol to deleted the Document
Left side trash are all deleted Documents
There is also button for more Options
Click the Round Button
You will see the Activity/details on your
Drive
If you Click on Specific file
You will see the activity details of File
“How to use Google Sheets”
Click “NEW” button
Click “Google Sheets”
New Page will appear for Spread sheets
Enter the Title of Spread sheets
As you see its look similar to Excel
Formula and Features
Comments and Share button just like Google Docs
Enables to create a sheets on the button
Close the Google sheets when your done
Automatically it will save on your Drive
On the left side of documents
You will see the kind of documents you
save
Save by “PDF”
Save by “Normal Documents”
Save by “Spread Sheets
On the left side of the Google Drive
“Shared with me”
Here will found the documents shared with you
“Google photos” for uploaded photos
“Recent” the most Recently Change/edit
Documents
How to attach Google Docs as a Microsoft
Words
Open the documents you want to attach
Click “File”
Click “Email as Attachment”
Pop up will appear
Choose the format “Microsoft word”
Enter the Email to whom you want to send
Your composeMessages
Send copy to yourself
Then click “Send” if your Done
How to open Microsoft word as a Google Docs
Example by uploading Documents from your
computer
Click “new” on your Google Drive
Click “File upload”
Choose the files that want to upload
Wait until the Document completely
uploaded
Now you will notice file is “W”
It means its Microsoft word format
Right Click this Microsoft Word
Documents
Click Open with Google Docs
New page will in Google Docs Format
Go back to Google Drive
You will see your Word Documents in Google
Docs
You can remove word documents
Rename the Documents
You can automatically converted to Google
drive format
Or you can upload from Microsoft Word
format
Open the “settings” on the right side
Click “settings” below
Click to Check the box to Convert upload
“How to create folder in Google Drive”
Click “NEW” Button
Click on “Folder”
Name the Folder
You will see your documents in your
Drive
Just click the documents and drag in
the folder
Or right click the documents
Then Click move to the folder
I know this tools will help you a lot…
Either your in Business,
organizations or a Professionals!!!
Always Remember….