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What is SAP?
SAP stands for
System
Applications &
SAP is one of the (if not the) best ERP System used bylarge enterprises worldwide.
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InternetIntegration
PersonnelESS/MSS Recruitment
Administration
EmployeeSelf-Service
HCM Sub modules in SAP
Financials
Payroll PersonnelDevelopment
TimeOrganizationManagementManagement
OfficeLogistics
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SAP HCM Solution Components !eatures
Organization Management Define & Maintain Enterprise/Personnel/Organization Structure
Assign Staff Allocations & Transfers
Personnel Administration Maintain Employee Records (Personal info, Basic Bay, Loans etc)
Maintain Employee Official Documents (Passport, Visa, etc )
Perform Actions (Hiring, Terminating, Change of Position, etc .)
Recruitment / e-Recruitment Module Creating Vacancies
Advertising Vacancies
Recruitment Administration Recruitment Reporting
Hiring
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SAP H" Solution Components !eatures
Organization Management Define & Maintain Enterprise/Personnel/Organization Structure
Assign Staff Allocations & Transfers
Personnel Administration Maintain Employee Records (Personal info, Basic Bay, Loans etc)
Maintain Employee Official Documents (Passport, Visa, etc )
Perform Actions (Hiring, Terminating, Change of Position, etc .)
Recruitment / e-Recruitment Module Creating Vacancies
Advertising Vacancies
Recruitment Administration Recruitment Reporting
Hiring
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SAP H" Solution Components !eatures
Personnel Development & Training Qualifications & Requirements
Career Planning & Succession
Training & Events Management
Development Plans / Appraisals
Time Management Time Evaluation / Recordin
Time Shift Planning Cross Application Time Sheet
Benefits Administration
Health, Insurance, Savings, Stock Purchase, Credit etc
Compensations Compensation Management & Administration
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SAP H" Solution Components !eatures
Travel Management Organizing / Entering Trips
Accounting & Payment of Trips
Payroll Simulate/Run/Posting Payroll
Payment Transfers
Cost Planning / Reporting Study / Simulate Different Cost Plans (Scenarios)
Run Reports in All HR Areas
Employee Self Service Allow Staff to Maintain Data via a Web Browser (Internet/Intranet)
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Structures in Human Resources
Contents:
ManagementOrganizational
Company code, personnel area, and personnel subarea
Personnel Structure
Employee group, employee subgroup, payroll accounting area
Organizational Structure
Organizational units, jobs, and positions
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Organizational, Enterprise, and Personnel Structure
Enterprisestructure
Personnel No. 1001 Name Michaela Maier
EE Group 1 Active employee Per area 1300 Frankfurt
EE Subgroup DU Salaried Staff. Cost Center 2100 Finance and Admin.
From 01/01/1994 To 31.12.9999 Chng. 01/29/1999 BILLE
Enterprise structure
CoCode 1000 IDES
Pers Area 1300 Frankfurt Subarea Central
From 2100 Bus.area 9900
Organizationalstructure
Personnelstructure
Personnel structure
EE Group 1 Active employee Payroll area D2 HR-D: Salaried empl
EE Subgroup DU Salaried staff Contract data Com. employee
Organization plan Administration
Percentage 100.00 Group 1300
Position 50000076 Functional Specialist Personnel 001 Helmuth Hesse
Func.Spec-D Time 002 Dagmar Krause
Job key 50011880 Administrator Payroll 003 Oliver Zeuner
Admin. Supervisor
Org. unit 50000073 Travel expenses (D)
Trav.Exp -D
Org.key 1300
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Methodology - Planning
Organizational Managment provides you with a comprehensiveview of the structural and personnel environment of your
organization in the past, present, and future.This information gives you a sound basis on which to
plan and react to future personnel changes and requirements.
Organ izat ion al M anag em ent Integration
Recrui tment
Personnel Developm ent
Personnel
Administration
Managers
Desktop
O b jec t T yp es
O bjec t typesO bjec t types O bjec t type ke ysO bjec t type ke ys
O r ga n iz a tiona l M a na ge m e nt is ba s e d on objects
a n d re la t ionships. In H um an Re sou rces , there a re f ive bas ic ob jec ttypes , each w ith its ow n ob jec t type ke y
Present Future SAP AG 1 9 9 9
Cap acity Planning
Sh ift Plann ing
ra n ng an
Event M anagementOrganizat ionalMa n a g e m e n t
Personnel CostPlanning
Workf low
Project S ystem s
Compensat ionManagement
Cross Appl icat ionTimesheet
S A P A G 1 9 99
O rganizat ion al uni ts
J o b s
Posi t ions
C ost Centers
P e r s ons
O
C
S
K
P
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Personnel Management
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Personnel Management
Maintaining Employee Data
Contents:
Hiring Employees
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Infotypes
PersonPerson
Org. Assignment Basic Pay
Personal Data
Birthcertificate
.
Planned Working TimeAddress
Infotypes: logical groupings of data fields
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Maintaining Infotypes: Overview
Change Organizational Assignment
Org Structure
Recur. Payments/DedAdditional PaymentsFiscal Data DChild Allowance D
with proposal
Fast Entry
Fast Entry
1 Infotype
Fast Entry
1 Infotype
Single Screen1 Infotype1 Personnel number
Single Screen
1 Infotype1 Personnel number
Create Personal Data
Org StructureCreate Bank Details
Org StructureCreate Addresses
Org StructureCreate Planned Working Time
Org StructureCreate Actions
Org Structure
u t p e ersonne
Numbers
Numbers
Personnel Actions
Sequence of Infotypes1 Personnel number
Personnel Actions
Sequence of Infotypes1 Personnel number
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Recruitment
"e'ruitment
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Skilled,competentemployee for...
VacancyVacancy
AdvertisementAdvertisement
WANTED
ApplicantsApplicants
From Vacancy to Hiring an Applicant
J ob Pe rs on
HireHireas Employeeas Employee
Profile ComparisonProfile Comparison
Whatareour
requirements?
Whatcan
theapplicanto
ffer?
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Verbal Skills
Leadership
Business Administration
Knowledge or Unions
Searching for Applicants
Find Objects for QualificationsKey date 08/30/2000Qualifications Business Administration Degree
Endurance and stamina
Business Administration Very good
Endurance and stamina Average
Knowledge of Unions & Bargaining Units
Leadership skillsVerbal, written communication skills
Applicant, externalApplicant, internalPerson
Object types in search
Name Qualification Proficiency
Business Administration Average
Endurance and stamina Good
Leadership skills Very goodVerbal, written communic Average
Business Administration 0007Endurance and stamina Very goodKnowledge of Unions &... 0008Verbal, written communic0007Business Administration Very good
Frank Bauer
Tom Peterson
Bruno Hochlehnert
4
3
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Payroll Accounting
Concept of Payroll
Contents:
Payroll Administration
Running Payroll for an Employee
Overview of Subsequent Activities
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Payroll Accounting
Remunerationstatement
Master DataMaster Data
Time DataTime Data
Transfer toAccounting
Payments tovarious payees
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Sick payBasic pay
Gratuities
Calculation of Remuneration Elements
Remunerationelements
Bonuses for
night work
OvertimeVacation
allowances
Bonuses
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UnemploymentinsuranceTax
Finanzamt
Statutory and Voluntary Deductions
elements
LoansPension
insurance
Transfer ofremuneration
00000150900 12131400 67291500 11Bitte dieses Feld nicht beschriften und nicht bestempeln
Deutsche Bank
Zahlen Sie gegen diesen Scheck
Betragin Buchstaben
oder berbringeran
Ort
Datum
Unterschrift
DervorgedruckteSchecktext darf nicht gendert odergestrichen werden.
Scheck-Nr. Konto-Nr.X X Betrag X Bankleitzahl X Text
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W d S l T f D t M di E h
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Wage and Salary Transfer - Data Medium Exchange
DME accompanying sheet
Payrollresult
Payment
Pre. programDME
CreateDME
DME
Payment summary
Disk
.
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Recording Data in Time Management
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Recording Data in Time Management
Time Sheet
Internet
Workflow
-
Time Recording Terminals
Single screen
Fast entry
List entry
Calendar
Time Administrator
Attendances/Absences
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Attendances/Absences
Attendances
Entitlementn days
Entitlementn days
Manage
time
accounts
Absences
Determinesalary/wages
Compilestatistics
Payment
Statistics
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Collision Checks: Examples
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Example 1:
+
Illness record created05/15/XX - 05/25/XX
Leave record delimited05/10/XX - 05/14/XX
Collision Checks: Examples
05/10/XX - 05/20/XX 05/15/XX - 05/25/XX
Example 2:
+
06/02/XX - 06/22/XX 06/12/XX - 06/18/XX
Error Message:Leave record cannot
be created
Illness record remainsunchanged
06/06/XX - 06/22/XX
Time Recording for Multiple Persons
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Time Recording for Multiple Persons
of employees
Flexible selection
of time data entries
Planned working time
Actuals: attendances, absences
Premiums, additional hours
Message log
Time Data for Time Management
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g
8 attendance hours
Approvaltime data
Transfer to R/3Time Management
Entering time dataReleasing time data
CATS
Attendances (IT 2002)Attendances (IT 2002)
8 Attendance hours
HR
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Development and Training
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p g
Contents:
Career and Succession Planning
Training and Event Management
Development Plans
Appraisal Systems
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Creating Profiles for Persons/Applicants
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A person has subprofilesA person hasA person has subprofilessubprofiles
Who madelast change
PreferencesPotentialsQualifications DislikesAppraisals where apprai...
T Object ID Description ID Proficiency Start date End date N User name
Q 50000401 HR Management skills 3 Average 28.07.2000 31.12.9999 TRAINING
Q 50000831 HR Personnel Admin.Func 4 Good 28.07.2000 31.12.9999 TRAINING
Q 50000449 Independence and initiative 2 Adequate 28.07.2000 31.12.9999 TRAINING
Q 50000189 Knowledge of Wordprocessing 3 Average 28.07.2000 31.12.9999 TRAINING
Q 50000453 Leadewrship skills 3 Average 28.07.2000 31.12.9999 TRAINING
Notes
.
Creating Profiles for Jobs/Positions
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A position has requirementsA position has requirementsA position has requirements
Inherited
Requirements
Ability to organize and act 6 Invalid proficiency 01.01.1994 31.12.9999
Description Stat.. ID Proficiency Ess Start date End date
HR Management skills 4 Good 28.07.2000
31.12.9999.
31.12.9999.
31.12.9999.
31.12.9999.
31.12.9999.
28.07.2000
28.07.2000
28.07.2000
28.07.2000
HR Personnel Admin. Functionality
Knowledge of Desktop publishing
Knowledge of general office activities
Knowledge of general office policies
Good
Average
Average
Average3
3
3
4
Q
Q
Q
Q
Q
Q
T ObjectD
50000442
50000401
50000831
50000315
50000313
50000316
Find Objects for Qualifications
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Find Objects for Qualifications
For each object
Restrictselection tospecific objecttypes
Selecting Qualifications:
Individually from thequalifications catalog
Transfer entirequalifications/requirements profiles
Combine both the
Find Objects for Qualifications
Qualifications Restrict to object types Restrict further
Qualifications requiredName Essential reqt Option Proficiency Maximum
Average
Very good
Excellent
Good
Business Process Technology
Communication
General Office Administration
General commercial education
type, restrict
selection furtherto specificobjects (forexample, thepersons in anorganizationalunit)
The following can beselected for eachqualification:
Essential requirementflag
Proficiency required(individual value orvalue range)
Very good
Excellent
Adequate
Adequate
Knowledge of computer hardware
Knowledge of database systems
Knowledge of payroll accounting
Add qualificatios/requirements from
Job 50004051 HR developer
Key date 22.06.1999
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Profile Matchups
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Persons, Applicants,
Users, ...Job, Position, ...
SAP AG 1999
RequirementsQualifications
Over/under-qualification Alternative qualifications Graphical display Further training proposals Qualification deficits Development Plans .......
Profile Matchup: Example
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2D view 3D view Groups Left Sel. Up Sel. Down Right First selection
Profiles Qualification Qualification
Qualification 120
SAP AG 1999
Knowledge of multimediaVerbal, written communicative skills
Pace of workWillingness to assume responsibility
Independence and initiativeAdaptability
Leadership skillsBusiness English language skills
Work conduct and general conductKnowledge in Wordprocessing/Winword
100
80
60
40
20
0Helena Camino 00 asst
Knowledge of multimediaWillingness to assumeresponsiblitLeadership skillsKnowledge in Wordprocessing/Windword
Pace of workAdaptabilityWork conduct and generalconduct
Verbal, written comm, skillsIndepend. And InitiativesBus. Eng. Language skills
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Career Planning / Succession Planning
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Career Planning is used to find
a position within the organizationthat is suitable for a specific
employee.
Succession Planning is used
to find a suitable successorfor a position within theorganization.
Booking Attendances
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Attendee Types
Bookings
Person
User
External person
Applicant
Contact person
Company
Organizational unit
Customer
Interested party
Take ca acit into account
SAP AG 1999
19991999
1 3 45 6 7 8 10 11
12 13 14 15 17 1819 20 21 22 24 2526 27 28 29
29
162330 31
Checks
Prioritize
Availability (is the instructor already reservedfor another event?)
Time conflicts (attendances/absences)
Prerequisites (business event types,
qualifications)
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Development Plans: Possible Applications
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Apprenticeship
Individual Plans
Job RotationFurther Training
Appraisal Systems
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360 feedbackappraisals
Performanceappraisals
orma ze wor eva ua on
Appraisees
Appraisers
Surveys
"eporting Manager*s Des&top
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Reporting andManagers Desktop
Reporting and Managers Desktop
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Contents:
Reporting and Information Systems
Managers Desktop
The Information System in HR
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Ad Hoc QueryAvailable fields
Infotype 0000: Actions
Employment status
Infotype 0001: Org. Assignment
Infotype 0002: Personal Data
HIS
MillMill
PfisPfisRicRic HorHorMaiMaiHocHoc RotRotSmiSmiMillMill
PE/PE/ SocSocPerPer
Per
Birthcertificate
Report Tree
Administration
Recruitment
Personnel Development
Benefits
Compensation Management
Personnel Cost Planning
Report
Generator
Report
Generator
SAP QuerySAP Query
SAP Query
PC Connection
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Pers. no.
1000
2000
Name
Eric Wong
Rosa Lee
Basic pay
5,600.00
4,400.00
Send mail
Recipient:
Web display
MS Excel MS Word
+SS ,+mplo(ee Self-Servi'e.
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Employee Self Service-
What is Employee Self-Service?
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SAP Employee Self-Service is a set of powerful, yet
easy-to-use applications that empower employeesto view, create and maintain data in the R/3 system
via the intranet.
Office Time Management
Expense Reports
Benefits
Personal Information
Training and Event Managament
Skills Profile
My ESS
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SAP ESS Functionality
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Benefits
Expense Reports
My ESS
Office
Jobs
Skills Database
Training and EventManagement
Payment
PersonalInformation
TimeManagement
SAP ESS and Workflow: A Perfect Synergy
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Integration of the SAP office inbox inSAPESS opens workflow to all employees
SAP ESS services that use Workflow: Approval processes such as Leave
Request, CATS and expense reports
New Hire Data, Change of Address
notification
SAP ESS - The Benefits
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SAP ESSBenefits
1 Providing services to employees
Increasing productivity and efficiency2
Saving money and time3
SAP ESS is part of the standard R/3 system since version 4.5SAP ESS is part of the standard R/3 system since version 4.5
An( /uestions
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