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General Fund - Hyperion Planning and Smart View Exercise Guide
Last Update: 2017/4/7
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Table of ContentsExercise 1: Navigating to Task List.............................................................................................................................
To Log into Hyperion Planning:...................................................................................................................................
To Navigate to Budget – End User Task List:.............................................................................................................
Exercise 2: Adjusting Data in a Data Form.................................................................................................................
To Open a Form from the Task List and Change Page Members:.............................................................................
To Enter Data in a Form:............................................................................................................................................
To Copy and Paste Data:............................................................................................................................................
To Increase or Decrease Data Values:.......................................................................................................................
To Add a Comment to a Cell:......................................................................................................................................
To Submit Data.........................................................................................................................................................
Exercise 3: Financial Reports....................................................................................................................................
To Open a Financial Report from the Task List and select an entity:.......................................................................
To Change the Page of a Financial Report:.............................................................................................................
Exercise 4: Setting up a Smart View Connection....................................................................................................
To Set the Smart View Connection URL:..................................................................................................................
Exercise 5: Smart View Ad Hoc Grid.........................................................................................................................
To Create an Ad Hoc Grid:.......................................................................................................................................
To Change the Alias Table:......................................................................................................................................
To Change the POV:.................................................................................................................................................
To Refresh the Grid:.................................................................................................................................................
Exercise 6: Smart View Ad Hoc Functionality..........................................................................................................
COPYRIGHT NOTICE©2014 Huron Consulting Services LLC. Use and distribution prohibited except through written agreement with Huron
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To Create Free Form Grid:.......................................................................................................................................
To Zoom In and Out of Members:.............................................................................................................................
To Pivot Members:....................................................................................................................................................
To Keep and Remove Members from the Grid:........................................................................................................
Exercise 6: Smart View Ad Hoc Additional Functionality.......................................................................................
To Create a Query Using Query Designer:...............................................................................................................
To Format an Ad Hoc Grid:.......................................................................................................................................
To Create a Cascade Report:...................................................................................................................................
COPYRIGHT NOTICE©2014 Huron Consulting Services LLC. Use and distribution prohibited except through written agreement with Huron
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Exercise Guide
Exercise 1: Navigating to Task ListGOAL: In this exercise users will log into the Hyperion Planning application and navigate to the Budget – End User Task List.
To Log into Hyperion Planning:
1. Open Mozilla Firefox.
2. Navigate to https://hypwebpp.ad.wayne.edu/workspace/index.jsp.
3. In the User Name field, enter your Pipeline ID.
4. In the Password field, enter your password.
5. Click Log On.
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Exercise Guide
To Navigate to Budget – End User Task List:
1. Click Navigate > Application > Planning > WSUPLN.
2. Right click Budget – End User.
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Exercise Guide
3. Click Expand All Below.
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Exercise Guide
Exercise 2: Adjusting Data in a Data FormGOAL: In this exercise users will open a form in the Budget – OPBA Task List, type data in the form cells, copy and paste data into cells, adjust values by a percentage, add a comment to a cell, and attach a document to a cell.
To Open a Form from the Task List and Change Page Members:
1. Click 4.3.1 – Enter Next Year’s Budget.
2. Click the Entity page drop-down.
3. Select an appropriate entity.
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Exercise Guide
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Exercise Guide
4. Click Go.
To Enter Data in a Form:
1. In 612 – Non Academic Classifications Budget Pool FY18 Reduction cell, enter -20000.
2. In 612 – Non Academic Classifications Budget Pool FY18 Reallocation cell, enter 1000
To Copy and Paste Data:
1. Click and drag to select all of the cells used in the previous section (612 – Non Academic Classifications Budget Pool FY18: Reduction, Adjustment, Initiatives, and Reallocation).
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Exercise Guide
2. Right-click the highlighted cells and click Edit > Copy.
3. Right Click 6113 – Academic Staff, Represented, Reduction cell, EditPaste
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Exercise Guide
To Increase or Decrease Data Values:
1. Right-click 6113 – Academic Staff, Represented, FY18 Reduction.
2. Click Adjust > Adjust Data.
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Exercise Guide
3. Click By Percentage.
4. Click Decrease by.
5. In the text field, enter 5.
6. Click Adjust Data.
To Add a Comment to a Cell:
1. Right-click 6113 – Academic Staff, Represented, FY18 Reduction.
2. Click Comments.
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Exercise Guide
3. Click “+”.
4. Click in the text box and type This is a comment for training.
5. Click Add.
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Exercise Guide
6. Click Close.
To Submit Data
1. Click Submit Data.
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Exercise Guide
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Exercise Guide
Exercise 3: Financial ReportsGOAL: In this exercise users will open a Financial Report from the task list, select a member for the report, and change the page of the financial report.
To Open a Financial Report from the Task List and select an entity:
1. Expand 4.6.0 Fund Reporting.
2. Click 4.6.2 Budget Detail by Fund.
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Exercise Guide
3. Click Go to Member Selection.
4. Click a Fund
5. Click Add, then Click OK
6. Click OK again
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Exercise Guide
To Change the Page of a Financial Report:
1. Click the Page drop-down.
2. Select an appropriate member.
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Exercise Guide
Exercise 4: Setting up a Smart View ConnectionIn this exercise users will adjust the Smart View options to have the correct Shared URL and connect to an Essbase cube.
To Set the Smart View Connection URL:
1. Open the Microsoft Excel application.
2. Click the Smart View ribbon.
3. Click Options.
4. Click Advanced.
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Exercise Guide
5. In the Shared Connections URL: type https://hypwebpp.ad.wayne.edu/workspace/SmartViewProviders.
6. Click OK.
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Exercise Guide
7. Click Panel.
8. Click Shared Connections.
9. In the Username field, enter user Access user ID.
10. In the Password field, enter user password.
11. Click Connect.
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Exercise Guide
12. Click the Server drop-down.
13. Click Oracle® Essbase.
14. Expand EssbaseCluster-1.
15. Expand WSUPLN.
16. Click OpBud
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Exercise Guide
17. Click Connect
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Exercise Guide
Exercise 5: Smart View Ad Hoc GridIn this exercise users will create an ad hoc grid, change the grid to show aliases, change the grid POV, and refresh the grid.
To Create an Ad Hoc Grid:
1. Click Ad hoc analysis.
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Exercise Guide
To Change the Alias Table:
1. Click Change Alias.
2. Click Default.
To Change the POV:
1. Click POV.
2. Click the Entity drop-down.
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Exercise Guide
3. Click … (ellipses).
4. Click in the Search box, and type in an appropriate entity name.
5. Press [ENTER].
6. Select the entity from the left pane.
7. Click Add.
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Exercise Guide
8. Click Entity.
9. Click Remove.
10. Click the Entity drop-down and select Years.
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Exercise Guide
11. Select FY18.
12. Click Add.
13. Click Years.
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Exercise Guide
14. Click Remove.
15. Click the Years drop-down and select Version.
16. Select Working.
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Exercise Guide
17. Click Add.
18. Click Version.
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Exercise Guide
19. Click Remove.
20. Click the Version drop-down and select Scenario.
21. Expand Final Budget.
22. Select Starting Point Permanent Budget
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Exercise Guide
23. Click Add.
24. Click Scenario.
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Exercise Guide
25. Click Remove.
26. Click OK.
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Exercise Guide
To Refresh the Grid:
1. Click Refresh.
2. Result:
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Exercise Guide
Exercise 6: Smart View Ad Hoc FunctionalityIn this exercise users will do a free form grid, zoom in and out of a member, pivot members in the grid, pivot a member to the POV, and keep and remove members from the grid.
To Create Free Form Grid:
1. Click cell B2, and type Oct.
2. Click cell C2, and type Nov.
3. Click cell D2, and type Dec.
4. Click Refresh.
5. Result:
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Exercise Guide
To Zoom In and Out of Members:
1. Click Account click Zoom In.
2. Click Financial Account Hierarchy.
3. Click the Zoom In drop-down and select Next Level.
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Exercise Guide
To Pivot Members:
1. Click and drag Scenario from the POV to the Column of the grid.
2. Result:
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Exercise Guide
3. Click cell B3.
4. Click Pivot.
5. Result:
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Exercise Guide
6. Click cell A3
7. Click the Pivot drop-down.
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Exercise Guide
8. Click Pivot to POV.
9. Result:
10.
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Exercise Guide
To Keep and Remove Members from the Grid:
1. Click and drag to select cells A4 - A15.
2. Click Keep Only.
3. Click cell A3 (i.e. Statistical).
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Exercise Guide
4. Click Remove Only.
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Exercise Guide
Exercise 6: Smart View Ad Hoc Additional FunctionalityIn this exercise users will create a query using Query Designer, format an ad hoc grid, and create a cascade report.
To Create a Query Using Query Designer:
1. Click More >>.
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Exercise Guide
2. Click Query Designer.
3. Click Period.
4. Expand YearTotal.
5. Expand Q1
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Exercise Guide
6. Click Add.
7. Click OK.
8. Select member for each Dimenson:
Account: Financial Accounts Hierarchy;
Entity: E-32E;
Scenio: Starting Point Permanent Budget;
Version: Working;
Years: FY18
9. Click and drag Entity to Rows.
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Exercise Guide
10. Result
11. Click Apply Query.
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Exercise Guide
To Format an Ad Hoc Grid:
1. Click the Smart View ribbon.
2. Click Options.
3. Click Formatting.
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Exercise Guide
4. Ensure that Use Cell Styles is enabled.
5. Click Cell Styles.
6. Expand Analytic Services.
7. Check Analytic Services.
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Exercise Guide
8. Expand Member cells.
9. Click Parent.
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Exercise Guide
10. Click Properties > Font.
11. Select Bold.
12. Click OK.
13. Click OK.
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Exercise Guide
To Create a Cascade Report:
1. Click Essbase.
2. Click Cascade.
3. Click New Workbook.
4. Select FY18.
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Exercise Guide
5. Click Add.
.
6. Click OK.
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Exercise Guide
General Fund - Hyperion Planning and Smart View Exercise Guide 52