Integrated Technology ServicesIntegrated Technology Services
U.S. General Services Administration
SmartBUY and CybersecuritySmartBUY and CybersecurityGSA/ITS Office of Infrastructure OptimizationGSA/ITS Office of Infrastructure Optimization
SmartBUY and CybersecuritySmartBUY and CybersecurityGSA/ITS Office of Infrastructure OptimizationGSA/ITS Office of Infrastructure Optimization
Adrian Fish – Project ManagerStephen Bell – Project ManagerGeneral Services Administration
Adrian Fish – Project ManagerStephen Bell – Project ManagerGeneral Services Administration
May 4 - 6, 2010GSA ExpoMay 4 - 6, 2010GSA Expo
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Agenda
GSA ITS Summary
GSA SmartBUY Overview
SmartBUY Program Stakeholders and Objectives
SmartBUY Products and Services
BPA Creation Synopsis
DoD Enterprise Software Initiative Overview
Audience Questions
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ITS offers government access to the spectrum of IT products and services, and to strategic solutions that meet customer needs
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ITS“Great Government
through Technology”
Cybersecurity Sustainability SocioeconomicWireless &
Mobility
IT Offerings
Strategic Initiatives
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ITS helps government execute its core mission by making IT acquisitions:
Faster
Cheaper
Easier
Assisted Acquisition Services
ITS delivers products and services through four main ITS delivers products and services through four main channelschannels
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America's digital infrastructure is the backbone that underpins a prosperous economy, a strong military, and an open and efficient government.
GSA is leading the way in building a reliable, resilient, trustworthy digital infrastructure for the future.
GSA’s SmartBUY program supports these efforts with software agreements available to federal agencies in areas such as antivirus, data encryption, configuration/vulnerability scanning tools, and geospatial information systems.
GSA and SmartBUY
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SmartBUY (Software Managed and Acquired on the Right Terms) launched in June 2003.
SmartBUY leverages the Federal government's software purchasing power.
Supports the current administration’s Homeland Security Agenda to modernize critical IT Infrastructures.
Improves the configuration management, security, and standards of Federal computers.
Identified as a FY 2010 IT Spending Priority by the current administration.
SmartBUY Program Overview
Federal Acquisition Service
Provide Federal agencies the best obtainable terms and conditions
Work with Federal agencies to understand software requirements
Improve the configuration management, security, and standards of Federal computers
Reduce Acquisition and Support costs
Complement the Schedule 70 program by targeting large-volume software purchases
SmartBUY Business Model
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SmartBUY FlexibilityCost Savings
Standardization
SmartBUY Key Service Objectives
Flexibility
Standardization
Best Obtainable Terms and Conditions
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Stakeholders Initiate SmartBUY Requirements
Strategic Partners (e.g., E-Gov Lines of Business)
Business Partners (e.g., DoD Enterprise Software Initiative)
Customers (e.g., Federal Agencies)
Leading Research Firms (e.g., IT/Market Research firms)
Federal Acquisition Service
Increase Federal Market Share
Create More Predictable Revenue Streams
Enhance Software Offerings with Professional Services
Lower the Cost of Sales to Government
Software Publisher/Reseller Success Factors
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Federal Acquisition Service
GSA/ITS Cybersecurity Strategy
Identify commercial product/service procurement strategies that motivate vendors to build security within hardware and software product designs, technologies, and managed services.
Study and continue cybersecurity work performed by the National Security Agency for the Department of Defense.
Develop a plan of action and market penetration strategy to meet evolving cybersecurity requirements.
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SmartBUY BPAs incorporate the latest National Institute of Standards and Technology (NIST) and Office of Management and Budget (OMB) standards:
Federal Desktop Core Configuration (FDCC)
Secure Content Automation Protocol (SCAP)
Federal Information Processing Standards (FIPS)
Supply Chain Risk Management (SCRM)
SmartBUY Raises Bar on Security and Standards
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Ongoing FAS/ITS Strategic Acquisition Efforts
Managed Trusted Internet Protocol Services (MTIPS) Trusted Internet Connection (TIC) Initiative Telecommunications Expense Management Services
(TEMS) Certification & Accreditation (C&A) Services Cloud Computing Procurement Cybersecurity Identity Credentialing & Access Management (ICAM) Green IT
Federal Acquisition Service
Business Intelligence
Database Management
Enterprise Backup/Recovery
Enterprise Content Mgt.
Enterprise Resource Planning
Geospatial Information Systems
Information Assurance
Network Management
Office Automation
Open Source
SmartBUY Software Market Categories
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Federal Acquisition Service
GSA Schedule 70 / SmartBUY Relationship
GSA Schedule 70GSA Schedule 70
• Broad Selection of Software Applications
• Selection Flexibility
• Fair and Reasonable Prices
• Standard Terms & Conditions
SmartBUYSmartBUY• Strategic Sourcing Methodology
• Targeted Software Competitions
• Partners Selected Based on Government Footprint
• Schedule 70 Terms & Conditions
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Federal Acquisition Service
Schedule 70/SmartBUY - Scenario 1 Schedule 70/SmartBUY - Scenario 1
The Department of Navy requires Data at Rest (DAR) encrypted solutions for all mobile devices.
CustomerRequirement
CustomerRequirement
AcquisitionChannel
AcquisitionChannel
CustomerOutput
CustomerOutput
Department of NavyComprehensive DAREnterprise Solution
Department of NavyComprehensive DAREnterprise Solution
GSA Schedule 70GSA Schedule 70
• Smartphone Protection• Network Device Control• Help Desk Management
GSA SmartBUYGSA SmartBUY
• Encrypted Drive Manager• Removable Storage
Encryption
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Federal Acquisition Service
Schedule 70/SmartBUY - Scenario 2Schedule 70/SmartBUY - Scenario 2
CustomerRequirement
CustomerRequirement
AcquisitionChannel
AcquisitionChannel
CustomerOutput
CustomerOutput
San Bernardino CountyComprehensive GISEnterprise Solution
San Bernardino CountyComprehensive GISEnterprise Solution
GSA Schedule 70GSA Schedule 70
• Demographic Software• GPS Equipment• Web Map Service
GSA SmartBUYGSA SmartBUY
• CAD Software• Geocoding Software• Imagery Analysis Software
The San Bernardino County (CA) seeks Geospatial Information Systems (GIS) tools that are compatible with products used by EPA, FEMA, and DOI.
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SmartBUY currently has 44 active Blanket Purchase Agreements (BPAs): The BPAs reside within 10 software market categories. 24 of the BPAs are available for state, local, and tribal use. 34 of the BPAs are with small businesses.
FY 2009 SmartBUY Program Achievements: Sales = $222M Federal Customer Savings = $195M
FY 2008: Federal Customer Savings > $165M.
Since program inception, Federal agencies savings are almost $900M.
SmartBUY Achievements
Federal Acquisition Service
There are currently 44 SmartBUY BPAs. Each BPA is placed against an IT Schedule 70 contract.
SmartBUY Agreements
Market Category Software Publisher
Database Management Oracle (RDBMS) – 5 Agreements
Enterprise Content Management Meridio (Records Management)
iGrafx (Bus. Process Improvement ) – 3 Agreements
Manugistics (Supply Chain Management)
Planet Associates (Infrastructure Relationship Mgt)
Geospatial Information Systems GIS – 5 Agreements
Data-At-Rest – 12 Agreements
McAfee (Antivirus) – 3 Agreements
SAIR – 7 Agreements
Telos (Certification & Accreditation)
BDNA (IT Asset Management)
Belarc (IT Asset Management)
BigFix (IT Asset Management)
Quest (IT Infrastructure Management )
Office Automation WinZip (File Compression Utility)
Information Assurance
Network Management
Enterprise Resource Planning
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Federal Acquisition Service
BPA Socio-Economic Classifications
10 Large Businesses
27 Small Businesses
4 Small Disadvantaged Businesses
2 Service-Disabled Veteran-Owned Small Businesses
1 Woman-Owned Small Business
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SmartBUY partnered with the Information Systems Security Line of Business (ISS LoB) and the Department of Homeland Security (DHS) to award seven Situational Awareness and Incident Response (SAIR Tier I) BPAs.
Federal, state, local, and tribal governments can procure SAIR Tier I products/services to improve cybersecurity protection and achieve FDCC and SCAP compliance.
SAIR Tier I Functionality:
SmartBUY SAIR Tier I BPAs
Configuration Scanning and Assessment Tools Vulnerability Scanning and Remediation Tools Network Path / Discovery Tools
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SmartBUY collaborated with the Geospatial Line of Business (Geo LoB) and the Department of Interior (DOI) and to award four Geospatial Information Systems software BPAs.
Federal, state, local, and tribal governments can use Geospatial BPAs to respond quickly to natural disasters, industrial accidents, and homeland security alerts.
Geospatial Information Systems (GIS) Functionality: Computer Aided Design Web-Based Visualization Imagery Analysis
Geocoding National / Intl. Road Networks Analytics and Modeling
SmartBUY Geospatial BPAs
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SmartBUY, the ISS LoB, and DHS are currently establishing requirements for future cybersecurity initiatives.
The SAIR Tier II Request for Information (RFI) was released in December 2009 and closed in January 2010.
SAIR Tier II functional areas under consideration for FY 2010 solicitation: Endpoint Protection Platform Web Application Firewall Security Information and Event Management Data Flow Analysis
New SmartBUY SAIR Tier II Discussions
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SmartBUY is partnering with the ISS LoB and DHS to establish BPAs for Certification & Accreditation (C&A) and Continuous Monitoring tools and services.
C&A BPAs will meet existing and proposed FISMA and NIST security requirements.
C&A services: Categorize Information System Select Security Controls Assess Security Controls Implement Security Controls Authorize Information System Monitor Security Controls
SmartBUY Certification & Accreditation BPAs
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Future Areas Under SmartBUY Consideration
Data Center Services
Business Intelligence Services
Health IT
Federal Acquisition Service
Blanket Purchase Agreement (BPA)
In accordance with FAR 8.405-3, a GSA Schedule BPA:
Simplifies recurring acquisitions of products and services
Provides an opportunity to negotiate further discounts Reduces administrative efforts Obtains best value by leveraging buying power Provides streamlined ordering procedures Allows for quicker turnarounds on orders Incorporates terms and conditions consistent with the
underlying contract
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SmartBUY BPA Creation
Post-Requirements Definition, BPA milestones include:
Request for Information (RFI)• Developed by SmartBUY PMO and posted to FedBizOpps• Goal: Identify Industry capabilities
Industry Day• Discuss/Clarify requirements with Industry representatives
Request for Quotation (RFQ)• Released through e-Buy to IT Schedule 70 contract holders
Offer Evaluation and Bilateral BPA Award• Technical Evaluation • Price Evaluation
Federal Acquisition Service
Working with the FAR Council (Case 2005-014) to issue a new SmartBUY FAR clause.
Clause will state that all agencies purchasing commercial software include SmartBUY in their acquisition process as a “mandatory source of consideration”.
The SmartBUY clause will reside in FAR Part 39.
April 2009 – The GSA Office of the Chief Acquisition Officer (OCAO) sent the case to OMB’s Office of Federal Procurement Policy for final approval.
FAR Case Status
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Federal Acquisition Service
How to Use SmartBUY BPAs
SmartBUY Website: http://www.gsa.gov/smartbuy
BPA Ordering - In Accordance with FAR 8.405-3: Single BPA – Authorized users may place the order directly
under the established BPA. Multiple BPAs – Authorized users forward the requirement to
all BPA holders and make a best value determination based on responses received.
Decentralized Ordering Process
Standard Multiple Award Schedule (MAS) BPA Procedures
Spot Discounting Encouraged 29
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Waivers - Agencies may request a waiver from SmartBUY agreements for compelling needs.
A memorandum that provides a compelling justification for non-SmartBUY purchase, signed by both the CIO and CAO of the agency, must be submitted.
The waiver request must be sent to GSA’s Office of Government-wide Policy.
Waiver Process: http://www.cio.gov/documents/20040708finalwaiver-cUpdate.doc
SmartBUY Waivers
Federal Acquisition Service
Founded in 1998 to establish a Department of Defense software enterprise management process.
Identifies, consolidates, and presents broad-based commercial IT requirements to commercial IT vendors, via a single negotiating position.
Negotiation, acquisition and administration methodologies are based on recognized best practices, and 14 basic operating principles
ESI Home Page: http://www.esi.mil
DoD Enterprise Software Initiative (ESI) Program
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Federal Acquisition Service
SmartBUY Program Management OfficeJohn Schwarz Director, SmartBUY PMO [email protected] (703) 306-7687
Pebble Randolph Operations Director [email protected] (703) 306-7594
Stephen Bell Project Manager [email protected] (703) 306-7595
Edward Benger Project Manager [email protected] (703) 306-6359
Adrian Fish Project Manager [email protected] (703) 306-7534
Pat Green Project Manager [email protected] (703) 306-6633
Doug Hansen Project Manager [email protected] (703) 306-6333
Darwin Roberts Project Manager [email protected] (703) 306-7575
Sharon Terango Project Manager [email protected] (703) 306-6104
Michael Hargrove Contracting Officer [email protected] (703) 306-7701
Raymond McCollum Contracting Specialist [email protected] (703) 306-6249
Deepa Hilary Business Analyst [email protected] (703) 306-6627
E-mail: [email protected] Website: http://gsa.gov/smartbuy32
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Thank you for your interest and participation!
ITS can help make all of
your IT acquisitions
faster, cheaper
and easier
• SmartBUY’s software procurement program leverages the government’s immense buying power
• SmartBUY aligns with the President’s goal of streamlining IT procurement
• SmartBUY follows FAR guidance and IT Schedule 70 contract terms/conditions.
• SmartBUY raises the bar on security and standards
Please remember:
Please remember:
• Website: www.gsa.gov/smartbuy
• E-mail: [email protected]
For more information
contact:
For more information
contact:
Federal Acquisition Service
Questions?