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All Materials in this Presentation are Fulton County Schools Confidential
HR Applications
Organizational
Management
Personnel
Planning &
Development
Payroll
Accounting
Personnel
Management
Time
Management
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All Materials in this Presentation are Fulton County Schools Confidential
Organizational Management
Organizational Management:
Object types
Reports
Personnel
Planning &
Development
PayrollAccounting
Personnel
ManagementTime
Management
Organizational
Management
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All Materials in this Presentation are Fulton County Schools Confidential
Organizational Management
Organizational Management provides a comprehensive and
dynamic model of the organizations structure
The organizational plan consists of the following object
types:
Organizational units
Positions
Jobs
By establishing relationships amongst these object types, a
hierarchy that matches the organizational structure can be
created
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All Materials in this Presentation are Fulton County Schools Confidential
Object Type Terminology
Organizational unit:
The principal object in an organizational plan
Represents an organizational entity (such as department, division, or
group) which performs specific functions within a company
Job:
It is a general classification of duties versus a specific set of duties that
must be performed
Many employees can hold the same type of job, such as manager,
professional assistant, or teacher
Jobs are used as the basis for creating positions, i.e., employees are not
assigned tojobs, they are assigned to positions
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Object Type Terminology (continued)
Position:
Individual, employee assignments within the company
Linked together by creating relationships, which allows for the chain
of command to be identified within the organizational structure
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All Materials in this Presentation are Fulton County Schools Confidential
OM Master Data Elements
Organizational
Unit(s)Assigned
Cost Center
Assigned
Qualification(s)
Assigned
Job
Assigned
Person(s)
Assigned
Position
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All Materials in this Presentation are Fulton County Schools Confidential
Organizational Management: Reports
The following are examples of Organizational Management
reports:
Organizational plan
Job index
Open Positions
Position Descriptions
Qualifications
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Personnel Planning & Development
Personnel Development:
Qualifications and requirements
Career and succession plans
Reports
Organizational
Management
PayrollAccounting
Personnel
ManagementTime
Management
Personnel
Planning &
Development
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Personnel Planning & Development:
Personnel Development
Personnel Development enables a business to link current and
future work requirements with employees skills, qualifications,
and preferences
2007
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Personnel Planning & Development: Reports
Personnel Development Reports
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Personnel Management
Personnel Management:
Employee Master Data
Employee benefits
Employee separations
Information systems
Employee benefits
Reports
OrganizationalManagement
PersonnelPlanning &
Development
Payroll
Accounting
TimeManagement
Personnel
Management
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Personnel Management:
Employee Master Data SAP contains information types for storing employee master
data
123-45-6789
Address
Bank
Connection
Family
Taxes
Social SecurityNumber
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Personnel Management:
Employee Master Data (continued) The personnel action function sequentially groups
infotypes together to create a personnel procedure for
each action
Examples of personnel actions are: Hiring
Benefits
Transfer
Separation
Events (0000))
Personal Data (0002)
Organizational Assig. (0001)
Corporate Structure
Personnel Structure
Organizational Structure
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Personnel Management:
Employee Separations Leave of Absence (LOA)
Disability
Retirement
Termination
Death
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Personnel Management: Employee Benefits
Employee benefits are processed/maintained/ handledthrough the Benefits Administration application
The Benefits Administration application provides all
functionality required to offer and enroll an employee into
a benefit plan
The functionality of the Benefits Administration
application includes benefits enrollment,
plan management, information
access, and salary administration
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Personnel Management: HR Information
System
The HR Information System (HRIS) application offers a
broad range of reporting functions for all areas of
Personnel Management
HRIS
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Personnel Management: Reports
The following are examples of Personnel Management reports:
Master Data List report
Master Data Statistics report
Infotype log
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Time Management
Time Management:
Work schedules
Time records
Attendance and absence records
Attendance and absence quotas
Error corrections
Reports
Organizational
Management
Personnel
Planning &
Development
Payroll
Accounting
Personnel
Management
Time
Management
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Time Management:
Time Management Application The Time Management application processes employee data
pertaining to time:
Establishes and maintains work schedules
Timesheet data entry using CATS
Records and processes personnel time worked
Performs evaluations based on time
2007
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Time Management: Reports
The following are examples of Time Managementreports:
Personal Work Schedule report
Daily Work Schedule report
Attendance report Absences report
Error list
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Position Budgeting and Control
Offers solution that integrates the Human Resource andFinancial aspects of Personnel activities
Allows the user to view a breakdown of the Funds Management
totals by position
Functions as a sub-ledger to Funds Management
Allows the user to view salary and benefit totals by Funds Center
(Department)
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Position Budgeting and Control (continued)
Allows multiple employees to be assigned to and financed via asingle position
Creates an encumbrance in Funds Management and PBC when
a position is financed
Multiple sources can be used to fund a single position
Checks that all persons are financed before payroll is processed
Reduces commitment at each Payroll posting
Provides the option to perform an availability control for both
FTE and dollars within customizable tolerance profiles.
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Payroll Accounting
Payroll Accounting:
Gross payroll
Net payroll
Payroll Run
Payroll Accounting Reports OrganizationalManagement
Personnel
Planning &
Development
Personnel
ManagementTime
Management
PayrollAccounting
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Payroll Accounting
The Payroll Accounting applications primary function is tocompensate employees for completed work
Net PaymentGross Deductions
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Payroll Accounting: Payroll Run
Processing a payroll run consists of five steps:
Release payroll run
Start payroll run
Check payroll results
Correct payroll data
Exit payroll run
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Payroll Accounting: Reports
The following are examples of Payroll Accounting reports:
Federal Unemployment Insurance Report (FUI)
State Unemployment Insurance Report (SUI)
New Hire Reporting
HIPPA Report
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All Materials in this Presentation are Fulton County Schools Confidential
Learning Objectives Review
What are the key object types within OrganizationalManagement?
The key object types within Organizational
Management are organizational units, positions, and
jobs
What is the functionality of the HR module?
The HR module supports the business activities
needed to hire, manage, schedule, and pay employees
of a company
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Learning Objectives Review (continued)
What are the five major applications of the HR module?
Organizational Management, Personnel Planning &
Development, Personnel Management, Time Management,
Payroll Accounting