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Introduction to the Faculty Evaluation System
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Learning Objectives for this Session
After completing this session you should be able to…1. Articulate the philosophy behind the faculty evaluation
system2. Describe the components of the system3. Describe the Satisfactory Standards of Employment (SSE) and
Yearly Distribution Requirements (YDR)4. Describe the basic requirements for tenure, promotion and
merit
(continued)
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Learning Objectives (continued)
After completing this session you should be able to…5. Describe the timeline for annual documentation and the
multi-year timeline for merit increases and promotion6. Describe the proportional requirements for merit and rank
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Philosophy
• Recruit and retain highly qualified faculty• Reward exemplary faculty• Improve student learning• Promote excellence in teaching and learning• Encourage collegiality• Improve institutional quality
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Satisfactory Standards of Employment (SSE)SSE Refers to the standard that each full-time tenured faculty member at GRCC has to meet in order to maintain ongoing employment. SSE:
• Must be met every year• Are used for those full-time tenured faculty not seeking
rank or merit increases• Must be indicated on Faculty Performance Evaluation
plan (FPE) form
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Yearly Distribution Requirements (YDR)
Refers to the standard that each full-time non-tenured and temporary faculty member has to meet in order to maintain ongoing employment. YDR:
• Also refers to the standard that each tenured faculty has to meet to achieve merit and progress in rank.
• Is followed by those faculty seeking rank and/or merit increases; for non-tenure FT faculty; for FT temporary faculty
• Must be indicated on Faculty Performance Evaluation plan (FPE) form
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Tenure & Promotion: Years 1 - 9
Year
1 2 3 4 5 6 7 8 9
$ $ $ $
Tenure
Associate
Apply for tenure
Apply for associate
• 2 Substantive projects*• 2 Additional activities* * From 2 different categories• Completion of NFI &
OHCC
• 4 Substantive projects -From at least 2 categories• 3 Additional activities -From 3 different categories
YDR YDR YDR YDR YDR YDR YDR YDR
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Tenure & Promotion: Years 10 - Beyond
Year
10
11
12
13
14
15
16
17
18
$ $ $
Full Prof.
Apply for Full
• 4 Substantive projects*From at least 2 categories
• 4 Additional activities
* 1 from each category
• 1 Substantive project
• 4 Additional activities
*From each of 4 categories
YDR
YDR YDR YDR
19
20
YDR YDR YDR YDR YDR YDR
Years 21 – 33, merit point years = # 25 & #30
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Components of Faculty Evaluation System
Teaching
Student Service
Community Service
(optional)
Professional
Development
College Service
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TeachingYearly Distribution
RequirementsSatisfactory Standards of
Employment
• All observations completed (type and number determined by rank)o Classroom Observation by a trained
peer
o Review of an Element of Teaching
• All student evaluations completed
• One project to assess student learning
• One project to improve teaching effectiveness
• All observations completed (type and number determined by rank)o Classroom Observation by a
trained peero Review of an Element of Teaching
• All student evaluations completed
• One project to assess student learning
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Teaching
• Assessment of student learning o Data driven
• Improving teaching effectivenesso Self-reflection
• Elements of teachingo Peer review of syllabus, test questions, teaching strategy
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College ServiceYearly Distribution
RequirementsSatisfactory Standards of
Employment
• 30 clock hours of service / year
• Can do in summer…..• …but not required to do
in summer• Must include:
o 1 departmental level activity
o and 1 interdepartmental activity
• 15 clock hours of service / year
• Can do in summer….• …but not required to do in
summer
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Professional DevelopmentYearly Distribution
RequirementsSatisfactory Standards of
Employment
• 9 clock hours per academic year
• Can do in summer but…. • …not required to do in
summer
• 9 clock hours per academic year
• Can do in summer but….• …not required to do in
summer
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Student ServiceYearly Distribution
RequirementsSatisfactory Standards of
Employment
• Participation in departmental advising plan
• Can do in summer but….…not required to do in summer
• Participation in departmental advising plan
• Can do in summer but….• …not required to do in
summer
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Additional Responsibilities
These are the same for both SSE and YDR
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Decision-Making ProcessReview of the Faculty Performance Evaluation Plan/Report
Review of Portfolios
Faculty member submits FPE Plan
Plan is reviewed by DH/PD. Once approved…
…it goes to the appropriate
Associate Dean for Hiring and
Evaluation for approval
Faculty member submits portfolio
Portfolio is reviewed by committee (including DH/PD)
Portfolio is reviewed by the
appropriate Dean
Portfolio is reviewed by the
Provost who makes the final
decision
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Online DocumentationThis is a screenshot from the PeopleSoft form…
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Faculty Evaluation System 2014-2015 Calendar
Fall Semester 2014
September 12th Full-time faculty submit Faculty Performance Evaluation (FPE) Plan to Department Head (DH)/Program Director (PD) & Associate Dean (AD) for approval
September 19th DH/PD approves FPE or returns to full-time faculty for clarification
September 26th AD approves FPE or returns to full-time faculty for clarification
September 29th Full-time faculty submit revised FPE plans to DH/PD & AD if needed
October 3rd Full-time faculty notified of final approval of FPE plan
September 15th through November 25th
Full-time and adjunct faculty observations must be completed during this time
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Faculty Evaluation System 2014-2015 Calendar (continued)
Winter Semester 2015
January 30th Rank and Tenure committees are finalized
April 3rd Faculty submit Portfolio if applying for rank and tenure – Rank and Tenure committees begin reviewsFaculty Performance Evaluation (FPE) Reports are due for all faculty
April 17th Rank and Tenure committee’s submit recommendations to Dean
April 24th Dean’s recommendations completed on rank and tenure applications and submitted to Provost
May 1st Provost’s decisions completed on rank and tenure applications
May 8th DH/PD approves FPE reports
May 29th AD approves FPE reports
January 26th through April 17th
Full-time and adjunct faculty observations must be completed during this time
June 19th Full-time faculty will be notified of decisions regarding merit and merit midpoint (and rank pay and tenure pay)
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Requirements for Tenure, Rank, and Merit
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Overview Information
In general, the three primary components of the requirements are Yearly Distribution Requirements, Substantive Projects, and Additional Activities. Several things to keep in mind are…• …the student assessment and teaching effectiveness projects IN the
YDRs are SEPARATE from substantive projects and additional activities
• …”additional activities” are generally less complex than projects and a long list of examples is provided in the MOU
• ...with the exception of the YDRs (which are completed EACH year), projects and activities generally need only be completed at some point during the entire period between ranks (not every year).
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Proportional Work
For the duration of the existing contract, requirements will be based on proportional work. Specifically, this will include:• Meeting the Yearly Distribution Requirements• Completion of one Substantive Project• Completion of one Additional Activity
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Tenure & Promotion: Years 1 - 9
Year
1 2 3 4 5 6 7 8 9
$ $ $ $
Tenure
Associate
Apply for tenure
Apply for associate
• 2 Substantive projects*• 2 Additional activities* * From 2 different categories• Completion of NFI &
OHCC
• 4 Substantive projects -From at least 2 categories• 3 Additional activities -From 3 different categories
YDR YDR YDR YDR YDR YDR YDR YDR
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Tenure & Promotion: Years 10 - Beyond
Year
10
11
12
13
14
15
16
17
18
$ $ $
Full Prof.
Apply for Full
• 4 Substantive projects*From at least 2 categories
• 4 Additional activities
* 1 from each category
• 1 Substantive project
• 4 Additional activities
*From each of 4 categories
YDR
YDR YDR YDR
19
20
YDR YDR YDR YDR YDR YDR
Years 21 – 33, merit point years = # 25 & #30
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Requirements for Tenure
Must be completed EVERY YEAR between hire and tenure review
• Yearly Distribution Requirements
Must be completed at some point between hire and tenure review
• Two additional substantive projects from at least two of the five evaluation categories (teaching, college service, student service, professional development, community service)
• An additional activity in two of the four required categories (teaching, college service, student service, professional development) – documentation only – no approval needed
• The New Faculty Program, Online Hybrid Certification Course, and any additional trainings specified by the College
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Requirements for Associate Professor
Must be completed EVERY YEAR between receiving tenure and review for Associate Professor rank• Yearly Distribution Requirements
Must be completed at some point between receiving tenure and review for Associate Professor rank• Four additional substantive projects from at least two of the
five evaluation categories (teaching, college service, student service, professional development, community service)
• An additional activity in three of the four required categories (teaching, college service, student service, professional development) – documentation only – no approval needed
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Requirements for Professor
Must be completed EVERY YEAR between receiving Associate Professor rank and review for Professor rank• Yearly Distribution Requirements
Must be completed at some point between receiving Associate Professor rank and review for Professor rank• Four additional substantive projects from at least two of the
five evaluation categories (teaching, college service, student service, professional development, community service)
• An additional activity in EACH of the four required categories (teaching, college service, student service, professional development) – documentation only – no approval needed
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Requirements for Merit Increases
After receiving Professor rank, must be completed EVERY YEAR between merit points
• Yearly Distribution Requirements
After receiving Professor rank, must be completed at some point between merit points
• One additional substantive project from any of the five evaluation categories (teaching, college service, student service, professional development, community service)
• An additional activity in EACH of the four required categories (teaching, college service, student service, professional development) – documentation AND approval needed (in FPE)
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Requirements for Mid-Point Merit Increases
Must be completed EVERY YEAR between ranks
• Yearly Distribution Requirements
Must be completed at some point between ranks
• At least one substantive project from any of the five evaluation categories (teaching, college service, student service, professional development, community service)
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Requirements for Temporary Full-Time Faculty
Completion of the Yearly Distribution Requirements each
year
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Definitions, Explanations, and Additional Information
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Substantive ProjectsMore details will be provided in the session “Developing
Substantive Projects”
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Substantive Projects
A “Substantive Project” is defined as one…
• …taking a minimum of 15 hours per year to complete
• …having a clear outcome or product that results from the project
• …meeting a clear need of the Department, College, or individual’s professional growth
• …having the approval of the faculty member’s Department Head/Program Director and Associate Dean in advance (as part of the annual FPE process)
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For more information…
The Center for Teaching Excellence will provide sessions on the following topics:
• Overview of the Faculty Performance Evaluation System• Developing Projects• Classroom Observation Training
All sessions are available for registration at www.grcc.edu/ctereg
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Tracking Your Professional Development Participation
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Viewing Your Training Summary…
In order to access your training summary, follow these steps…
1. Visit www.grcc.edu/cwis2. Click “Login to CS9PROD”3. Log-in using your username and password4. In PeopleSoft, click “Self-Service”5. Select “Learning and Development”6. Select “Training Summary”
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Screenshot from PeopleSoft
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For more information…
…please visit the Faculty Evaluation System Training Resources website at www.grcc.edu/ and search ‘faculty evaluation’. There you will find PowerPoint presentations, forms, copies of the signed agreements, links to recordings of the trainings, and other helpful information.
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Learning Summary1. Articulate the philosophy behind the faculty evaluation
system2. Describe the components of the system3. Describe the Satisfactory Standards of Employment (SSE) and
Yearly Distribution Requirements (YDR)4. Describe the basic requirements for tenure, promotion and
merit5. Describe the timeline for annual documentation and the
multi-year timeline for merit increases and promotion6. Describe the proportional requirements for merit and rank
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Questions?