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IT Planning and IT Planning and ManagmentManagment
Collage of Information
Technology University of Palestine, Gaza
Prepared by:Prepared by:
Mahmoud Rafeek AlfarraMahmoud Rafeek Alfarra
Lecture 7: Information System
for a Volunteer Center:System Design for Not-For-Profit
Organizations with Limited ResourcesPart 3: The Current System and discuss the
students’ system requests
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يقول الله تعالى لنبيه صلى الله عليه وسلم و التباعه من بعده:
�َع� ال#ِذ!ين� ي�د ع�وَن �َك� م �َس ب!ْر َن�ْف )و�اص �ِّي+ ي�ْر!يد�وَن ال ع�ِش! �م ب!ال َغ�د�اِة! و ب#ُه� �َرم ت�ْر!يد� ه� و�ال� ت�ع د� ع�ي ن�اَك� ع�ن ُه� �ُه و�ْج ي�اِة! الد5َن ي�ا و�ال� ت�ِط!َع م�ن �ِز!ين�َة� ال َحاه� �و �ات#ب�َع� َه �ل ب�ه� ع�ن ِذ!ْك ْر!َن�ا و �ل ن�ا َق �َأ�ْغ ْفطا@ ( ْر� ه� ُف� ْر� م
� و�ْك�اَن� َأ28الكُهف
اَء�ه و َأصدَقاَء�ه �ل�َس إَنُها آيَة لخص الله تعالى ُفيُها منُهج ْكل مَسلم ُفِّي اختياَر ْج�
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Outlines
The Current System
diagrams for the current system
Analysis of the Current System
Discuss the students’ system requests
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The Current SystemThe Current System
The project team reviewed the current information systems at VCR.
The VCR maintained and processed four general types of information:
1. payroll,2. expenses,3. donors, and4. volunteer information.
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The Current SystemThe Current System
Terminology was initially unfamiliarStation is a place where volunteers
work by devoting their time and effort.A job refers to a specific activity that a
volunteer performs at a specific station.Placement is the process of matching
volunteers, depending on their skills and interests, with specific jobs at stations..
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Two current systemTwo current system
Currently, VCR uses an electronic system for maintaining senior volunteers, 55 and Older.
Their activities under the retired and senior Volunteer Program.
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Two current systemTwo current system
Activities of all other volunteers (younger than 55 years) are maintained using paper processes.
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Documented Current business Documented Current business processesprocesses
Jeff and his team documented the current business processes using UML documentation such as the use-case diagram.
Jeff McCoy, leader of the project team, created use-case diagram to illustrate the different activities performed by the current electronic system.
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Diagrams for the current Diagrams for the current systemsystem
1. Use-case diagram illustrates the different activities performed by the the current electronic systemcurrent electronic system.
2. Use-case diagram for the current current manual/paper processesmanual/paper processes
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Current Electronic Current Electronic SystemSystem
The actors in the above use-case diagram include the following: 55-or-older volunteers,VCR-employees, Station-coordinators.
The current electronic system maintains information only on volunteers who are 55 or older.
More details in page 8 …
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Assignments: submission Assignments: submission policypolicy
Last Job
Station
Volunteers 55 and older
Station coordinates
Specific event
Retried from …
Request Vol.
Report hours
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The current manual/paper The current manual/paper processesprocesses
This includes all processes not integrated with the current electronic system. Some of the processes indicated in this use-case diagram do not necessarily involve “paper.”However, they use manual processes such as using the typewriter or maintaining documents and spreadsheets that are not integrated with the electronic system.
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The current manual/paper The current manual/paper processesprocesses
The actors in the above use-case diagram include the following:
VCR-employee andThe donor.
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The current manual/paper processesThe current manual/paper processes
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Analysis of the Current Analysis of the Current SystemSystem
Based on the analysis of the current system, these are the problems and opportunities for improvement:1.1.Problem:Problem: The Volunteer Center is using
a hybrid paper and electronic system. Opportunity: Combine into one unified
electronic system.
Remaining 8 problems are distributed to students …
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Discuss the students’ system Discuss the students’ system requestsrequests
Each student has 5 to 7 min. to present Each student has 5 to 7 min. to present his/her system request:his/her system request:Give us a brief aboutGive us a brief about
the enterprise the enterprise The current system The current system
Problems Problems Solutions Solutions
and more …and more …
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Next Lecture isa
The Goaled SystemThe Goaled System
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Thank YouThank You……
Question ?!Question ?!