Download - Jumpstarting Your Funding Success
Preparing to Launch: Jumpstarting Your Funding
Success Faculty Women’s Association
Office of Knowledge Enterprise Development
Research Development
Introductions
• Kevin Reinhart • Jessica Robins • Avery Wright • Faye Farmer
1. Teaming
Gap Analysis
SWOT Analysis
2. Collabora1on Tools Document and Team
3. Proposal Construc1on Technical
Cost
4. Connec1ng with Industry Agreements
5. Time Management Deadlines
Case Studies • We are using four “example” solicitations
– NEH Museums, Libraries, and Cultural Organizations: Planning Grants
– NSF CAREER for Social Sciences – NIH R01 – NSF Secure and Trustworth Cyberspace
1. Teaming
Teaming • Gap analysis is cyclic and iterative:
– define the proposed work in “blocks” and identify who on the team will own each block;
– define what is required to deliver the proposed work (expertise, facilities, equipment, etc.);
– do you have access to the required components; – is the proposed scope competitive/responsive; – how can we improve our responsiveness?
Teaming • Improving responsiveness (filling gaps)
– Partnering • Adding partners with expertise or instrumentation or
facilities or other resources • Removing partners with unneeded expertise • Bolstering the team with stronger expertise
– Changing scope • Add scope, remove scope… • Be careful about new partners expanding scope
– Close the loop
Teaming • SWOT analysis
Strengths Weaknesses
Opportuni<es Threats
Where do they come from: • New ideas
and methods • People • Equipment • Facilities
Think about proof points
Positive Negative
Internal
External
Teaming • Communications
– Team meetings • “No PowerPoint” meetings • More formal meetings as the team matures
– Intra-discipline & Inter-discipline • Watch for differing nomenclature
– Industry and Academia • Clear definition of what work will be completed
Case Study Discussion • Work as a table/team • Review the case study on your table • Break the project down into three “blocks of work” • Identify one gap • Identify one strength, one weakness, an opportunity,
and a threat • Be creative! There are no wrong answers • Report out to the wider group
Humanities Case Study - Teaming
You are a graphic artist. You would like to develop a mixed-media museum display that would include an interactive audience discussion afterwards. This would be a mobile installation and you would like it to be hosted at five venues across Arizona.
Social Sciences Case Study - Teaming
You are a social scientist interested in researching student learning and conceptual development of at-risk students using gaming. You are an expert in qualitative research methods; a colleague has expertise in quantitative methods. You have identified a high school with at-risk population that has worked with another ASU PI before.
Biomedical Case Study - Teaming
You are an MD who specializes in autism. You’ve been approached to collaborate with an ASU faculty member who is an expert in environmental influence on disease. Neither of you have access to clinical data or samples.
Engineering Case Study You are a computer scientist with expertise in cybersecurity. You have strong ties to an international university that is interested in collaborating. The project you’re proposing would include field testing using both an academic and an industry partner.
2. Collaboration
Tools
Objectives • Team Communication • Document Management
3. Proposal
Construction
Proposal Construction Almost Always • Technical narrative • Budget & budget
narrative • CV’s/Biosketch • Facilities & Resources
Often • Current and Pending • IRB/IACUC
• Reps and Certs • T&C review
Infrequent
Proposal Construction NSF - Project Summary
(4,600 characters) - Project Description (15
pages) - Intellectual Merit - Broader Impact
- TNR 12 pt, Arial 10pt - 1” margins
NIH - Project Summary (30
lines) - Narrative (2 – 3
sentences) - Specific Aims (1 page) - Research Strategy (12
pages) - Significance - Innovation - Approach
- Arial - 11 pt font - 0.5” margins
NEH - Narrative - Work samples - Bibliography - Work samples - Budget
Proposal Construction • Checklists
– Document checklist • Compliance Matrices
– Documents – Content – Formatting
• Shell Documents – Content development – Page budget
Case Study • Use your prior case studies:
– Review the solicitation – Determine 2 – 3 top level headers in technical
narrative – Identify the content for each header and
corresponding review criteria (using a key is ok) – If time allows, identify page limits, font type, font
size, margins – Report out
Content NEH NIH NSF CAREER NSF CyberSecurity
Header Nature of the Request
Research Plan Project Descrip<on
Project Descrip<on
Content Page 8 SF424 guidelines
GPG guidelines + boIom of page 6
GPG guidelines
Review Criteria Page 13 Significance Inves<gators Innova<on Approach Environment
Intellectual Merit & Broader Impacts
Intellectual Merit & Broader Impacts + Page 15 & 16
Page Alloca1on
20 12 15 15
Font Requirement
11pt Arial 11pt TNR 11pt or Arial 10pt
TNR 11pt or Arial 10pt
Budget Construction • Creating a budget
– Bottom up – Top down – Complies with applicable regulations
• Sponsor guidelines • Federal, State, Local laws • ASU Policy
– Working with a subcontractors/vendors/consultants
Two Major Components of a Budget Direct Costs
- Costs that are associated
specifically with a particular project, or
- That can be directly assigned to the project with a high degree of accuracy
Indirect Costs - aka - facilities & administrative
costs (F&A), overhead, general administrative costs, etc.
- Actual costs incurred to conduct the normal business activities of the organization that cannot be readily identified with or directly charged to a specific project or activity
Budget Categories Direct cost categories include:
- Salaries/wages - ERE/fringe benefits - Materials & supplies - Services & consultants - Travel - Capital Equipment - Subcontracts - Publication costs - Tuition remission
Costs included in our F&A rate: - Most administrative/clerical
salaries - Office supplies - Basic telephone services - Routine postage - Utilities - Maintenance - Building depreciation - Library use
Prudent Person Test Reasonable
- Do they reflect the
action that a prudent person would have taken under like circumstances?
Allowable - Are they permitted
on the particular project pursuant to the sponsor’s terms and/or applicable regulations?
Allocable - Are they correctly
assignable to the particular cost objective in accordance with the relative benefits received or some other equitable relationship?
Proposal Construction • Cost share
– Sponsor requirement or encouraged – Allowable types – 3rd party cost share and risk – Process for requesting
• Institutional commitment – Infrastructure support – Process for requesting
Case Study Using the first case study in teaming: • You’ve estimated that your work will take
$100K in direct costs for year one. Allocate this budget across: personnel (including benefits), travel, materials and supplies.
• If the sponsor were to require cost sharing/matching, how would you provide this?
• If you identified a need for external partners, describe their contribution(s), role, budget.
• Report back to group
3. Working With Industry
Working with Industry • What is IP and why do we want to protect
it? • What belongs to ASU? • Common Agreement types and use: Non-
disclosure agreements, Materials transfer agreements, Memoranda of Understanding, Teaming agreements
Super Secret? NDA
Need to exchange samples?
MTA
Want to collaborate? MOU/TA
Want to get $? SRA
Case Study • NEH scenario – need a graphic partner
company • NSF SBE Career – need to work with a
school on educational outreach • NIH – need to send a biologic to potential
collaborator that is a small business • NSF – need to partner with Intel to provide
a chip
4. Time
Management
Posi<oning
Solicita<on
No<fy RA
Teaming Team Mee<ngs
Define Scope of the Project
Pink Team Review
Finalize Partners
Subcontract Documents
Finalize Budget
Red Team Review
Final Documents
Department Review
ORSPA Review
Due to Sponsor
IP
Gap/SWOT
Shell Document
Budget Construc<on
Collabora<on Tools
1. Teaming
Gap Analysis
SWOT Analysis
2. Collabora1on Tools Document and Team
3. Proposal Construc1on Technical
Cost
4. Connec1ng with Industry Agreements
5. Time Management Deadlines
Surveys Questions PRIZES
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