Katrine Brems Olsen, [email protected] Division for Better Business Regulation, Danish Commerce and Companies AgencyMinistry of Economic and Business Affairs, Denmark
§Presentation for the Regulatory Craft Conference,
Nova Scotia, September 29, 2008
The Danish E-law guide
Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V
[email protected] | www.lovprocesguide.dk
With the following features:
The product a public website: www.lovprocesguide.dk
• An electronic guide to the entire process related to lawmaking
• A time schedule tool, to help law makers manage the process
• An Encyclopedia of terms related to the law process
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
The website
• Overall view of the law process from preparation to implementation
• Direct help regarding the process related to the legislator
• Best practice examples specific to each ministry
Preparation the bill
explanatory memorandum
accompanying a bill
Burdens related to business
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
Preparation of the bill
The process guide is divided
into 5 overall phases
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
Preparation the bill
explanatory memorandum
accompanying a bill
Each phase is divided into sub-processes visualizing the overall process for each phase
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
Each sub process is divided into detailed steps for the legislator
Containing a description of each task
Preparation the bill
Burdens related to business
explanatory memorandum
accompanying a bill
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
Guidance and templates to help legislator to produce high quality laws
Digital tools
Contact- information
Information specific for each ministry
This part of the web-site is non-public: The authorized users log-on with digital signature
Time schedule
Burdens related to business
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
Change title
Title of the time schedule
The Time schedule tool helps law makers manage the process
Ad new task
Dates
Export to Excel or PDF
Status
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
Encyclopedia of terms related to the law process
The terms are listed in alphabetical order, with a explanation for each word
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
The ministry specific information is different for each ministry
The information is divided into five phases like in the guide
Access to this section requires a digital signature linked to the ministry
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V
[email protected] | www.lovprocesguide.dk
How can the E-law guide improve legislation and reduce administrative burdens?
• Create a one-stop where everything related to the regulation process can be found
• Integrates different tools that focus on reducing burdens
• Best practice examples for each ministry
Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V
[email protected] | www.e-administrerbarhed.dk
Test tool
A barrier-scanner
Knowledge database
Digital administration toolAim: To develop an electronic tool for legislators containing:
Focus: Usability and simplicity=> incorporation in MS Word as a wizard
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V
[email protected] | www.lovprocesguide.dk
Next step in E-law
• First evaluation before end of 2008
• Getting used to not having a book
• Danish e2012 objective– All communication with the state can happen electronically
in 2012
Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V
[email protected] | www.lovprocesguide.dk
The website can be accessed here: www.lovprocesguide.dk
The tool is implemented directly as an icon in Word
Introduction, explaining the aim and functions in the toll
Already at this point, the user have access to the web-site connected to the tool.
The website contains, best practice and additional information regarding digital administration.
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
The toll can be used on different types of legislation, also EU legislation.
… Your can also chose to test only a part of the legislation.
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
The tool offers 2 different features to test the legislation
A barrier-scanner, where a piece of advanced search-software identify sentences with high probability of containing barriers towards digital administration.
A manual test tool, where the legislator identify the barriers for digital administration himself.
The legislative proposal is divided into paragraphs, so the formulation of each paragraph is tested one by one.
The user marks the barriers that are relevant in the paragraph above
The user can go online and read about the barriers or see examples from the knowledge base
The user chooses a solution:
Insert a comment and return to this barrier later on
Obtain the current formulation
Remove the barrier partly
Remove the barrier totally
Here the user can type in comments. When the test is completed the comments are automatically implemented in the text.
The user write in his new formulation of the paragraf.
When the test is completed the comments are automatically implemented in the text of the legislation.
At this point the user again has access to best practice examples in the knowledge base
The comments are automatically implemented in the text of the legislation.
Changes in the formulation of the paragraph are automatically implemented in the text of the legislation.
The test is completed!
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
Scans the text and finds the paragraphs that with high probability contains barriers to digital administration
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
The barrier-scanner identify sentences with high probability of containing barriers towards digital administration.
Only the sentence identified by the scanner is then tested.
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
The Barrier scanner marks the sentences it has identified as containing barriers for digital administration, and divides the barriers into the four types of categories identified in the pre-investigation.
And look up examples for each barrier on the web site.
It is possible to remove og add marks regarding the identified barriers.
Danish Commerce and Companies Agency | Kampmannsgade 1 | 1780 København V
[email protected] | www.eogs.dk
The user then chooses a solution of how to handle the barrier.
Thereafter the test continues as the manual test.