Leisure Facilities Management Procurement
Bidders’ Open Day
13 June 2012
Today’s Itinerary
10:30 Welcome and presentation
10:45 Tour of Beau Sejour
12:45 Lunch
13:30 Minibus to Footes Lane for tour
15:00 Minibus to airport
Background
• Fundamental spending review
• Executive Leadership Team has recommended
outsourcing of leisure facilities if:
•target level of savings can be achieved
•level of quality can be maintained
• Benign market, comparatively strong economy
• Leisure service runs at net operating cost of
in excess of £800k
Project team and decision making
• Dave Chilton (Chief Officer, Culture & Leisure)
• Keith Gallienne (Director of Leisure Services)
• Yousof Khan (States lawyer)
• Colin Thorburn (Estates Manager)
• The Sports Consultancy (Chris Marriott and Simon Molden)
• Project team and board reports to Executive
Leadership Team
• Ultimate decision rests with States of
Deliberation.
The Guernsey context
• Crown Dependency
• Housing control regulation
•Opportunity to understand this better through clarification sessions with
Director of Housing Control
• No TUPE regulation but staff will be
transferred under similar process
The opportunity
• Beau Sejour
• Pool, gym, 12-court hall, theatre, conference hall,
outdoor pitches
• Underwent £9m refurbishment in 2002
• Footes Lane
• island’s main outdoor sporting arena
• grass pitch, athletics track and stand
• ATP and football/rugby pitch
• 10-year management contract
• Grounds maintenance staff to remain in-house
• Sports development will remain in-house (Sports Commission)
The opportunity
• Asset management responsibilities matrix to be
released with ITT documentation
• Condition surveys to be undertaken
• Utilities
• Legal agreement will be drafted in-house
• Sensible approach to risk allocation to
achieve best value
Procurement process
• PQQ
• Invitation to tender (max. 6 bidders
shortlisted)
• Final tender
Procurement timetable
Issue Advertisement 30 May 2012
Bidders Open Day 13 June 2012
PQQ Submission Deadline 22 June 2012
Invitation to Tender Issued 6 July 2012
ITT Submission Deadline 7 September 2012
Clarification Meetings 21 September 2012
Final Tender Issued 19 October 2012
Final Tender Submission Deadline 2 November 2012
States of Deliberation Decision re Preferred Bidder February 2013
Start of contract April 2013
Questions & answers