Download - Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions
![Page 1: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/1.jpg)
Mailroom DigitizationBuilding a Case for Change
Presented by: Tom Carroll, Swiss Post Solutions
![Page 2: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/2.jpg)
Why Digitize?
According to a recent survey by the Association for Information and Image Management (AIIM), there are many factors driving organizations to increase the scanning and capture of information, including:
▌Productivity▌Compliance▌Cost Reduction▌Customer Service▌Environmental▌Business Continuity
2© Swiss Post Solutions, Inc. PROPRIETARY AND CONFIDENTIAL
![Page 3: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/3.jpg)
Today’s Mailroom World
3© Swiss Post Solutions, Inc. PROPRIETARY AND CONFIDENTIAL
How Does This Work in Practice?
![Page 4: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/4.jpg)
Digital Mailroom
4© Swiss Post Solutions, Inc. PROPRIETARY AND CONFIDENTIAL
How Does This Work in Practice?
![Page 5: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/5.jpg)
Your Mail Room as the “On Ramp” to Integrated Document Lifecycle
Capability to Deliver and Manage Services Across the Document Lifecycle
![Page 6: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/6.jpg)
What’s motivating organizations to look at their approach to Mail Room Services?
Addressing the challenge of managing the Global Explosion of Information (paper volumes increasing in 56% of organizations)
▌Knowledge Management▌Increased Process Efficiency▌Compliance▌Reduce Paper Reliance▌Cost Reduction▌Core Focus
AIIM Research6© Swiss Post Solutions, Inc. PROPRIETARY AND CONFIDENTIAL
WHERE ARE YOU IN THE PROCESS?
Mail Room Physical documents
Digital Mailroom
Document Processing / Automation
Business Process Optimization
Business Intelligence
WHERE ARE YOU IN THE PROCESS?
![Page 7: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/7.jpg)
Gathering Information
▌ Establish/Audit the Current State – Issues, Sustainability, Costs, End-User Needs, Risks
▌ Develop the Solution – Consult with experts, assess software/hardware products
▌ Test Against a Target Framework – Confirm that your solution will meet company needs locally/nationally/globally
▌ Develop a Transformational Roadmap – Provide a detailed case for change, explaining the benefits
7© Swiss Post Solutions, Inc. PROPRIETARY AND CONFIDENTIAL
There are four basic steps to follow:
![Page 8: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/8.jpg)
Benefits
▌ Improvements in business process efficiency
▌ Improvements in process quality and consistency
▌ Better knowledge sharing▌ Improved information access &
discovery▌ Faster response (internal & external)
and better customer service▌ Reduction in physical paper
(environmental benefits)▌ Greater staff flexibility and remote
working
8© Swiss Post Solutions, Inc. PROPRIETARY AND CONFIDENTIAL
QUALITATIVE/PERFORMANCE
Why You Should Consider This
▌ Improved processing costs through automation/improved access
▌ Reduction in data-entry costs through used of advanced technologies
▌ Reduction in legal discovery costs from electronic data access
▌ Reduction in costs of compliance infringements
▌ 40% organizations achieve ROI in 12 months or less; 74% in 2 years
(AIIM Research)
FINANCIAL
![Page 9: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/9.jpg)
Start your transformation today
▌ Remember: Your competitors are starting to digitize information. How far behind will you fall if you delay?
▌ Now is the time to be the change agent in your organization.
▌ With the proper planning, leadership and support, your company can successfully transform the way information is managed and business is conducted, ultimately ensuring its strength and competitiveness in the future.
9© Swiss Post Solutions, Inc. PROPRIETARY AND CONFIDENTIAL
![Page 10: Mailroom Digitization Building a Case for Change Presented by: Tom Carroll, Swiss Post Solutions](https://reader035.vdocuments.net/reader035/viewer/2022062421/56649f505503460f94c7349c/html5/thumbnails/10.jpg)
For more Information:
Glenn WainerSolution ConsultantSwiss Post Solutions
www.swisspostsolutions.com
Thank you!