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U.S. Department of the InteriorU.S. Geological Survey
Managing Geospatial Data at the USGS’ EROS Data Center
RACO West31 August 2004Denver, Colorado
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Outline
Background & Context Records Management at USGS / EDC Appraisal Process Accession Experience Access / Finding Aids Preservation Efforts Disposition Procedures Summary
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Background & Context
Then 1972 Landsat
Primarily Laser-Beam Recorder Film Sioux Falls, SD
Now Multiple Satellites – Mainly Digital Aerial Photography – Still Analog GIS Topography / Elevation
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Background & Context
Film 4 Film Types Multiples Sizes 110,000 Rolls – 13,000,000 Frames 1937 to Present
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Background & Context
Digital 1 to 2 Terabytes / Day 2 Petabytes – 3,000,000 Images 1972 to Present
National Satellite Land Remote Sensing Data Archive Public Law 102-555 (1992) Federal Advisory Committee Act
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Records Management at USGS / EDC
No “Back Door” Seeking Additional Relevance Meshed With Other Agency Desires
Embracing Lifecycle Creation / Acceptance Maintenance & Use Disposition
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Records Management at USGS / EDC
Appraisal Accession Arrangement Description Access Preservation Disposition Outreach
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Appraisal Process
Evolving Driven by
Archivist Position Need for Mission Alignment
Re-Organizations Budget Constraints
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Appraisal Process
Collection Policy Appraisal Flow
EDC Science Council Support Scientific Tool Development
http://edc2.usgs.gov/government/RAT/tool.asp USGS HQ and NARA Involved
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Accession Experience
Collection Policy Requirements Checklist Shipping Summaries
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Accession Experience
Experience NASA / Goddard Space Flight Center NASA / Ames & Houston NOAA / National Climatic Data Center
Reciprocal Archive LOA SPOT Image Corporation Space Imaging Corporation
Future NARA
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Access / Finding Aids
Organizational Commitment Spatial & Temporal Criticality Spatial Challenges
Contracts New Techniques
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Access / Finding Aids
Textual and Spatial Characterizations Federal Geographic Data Committee Earth Explorer Photo Finder GloVis EOS Data Gateway Seamless / The National Map Customer Service Unit
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Preservation Efforts
Macro Environmental Security
Micro Molecular Sieves AD Strips
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Preservation Efforts
Film Vinegar Syndrome
Digital Flaking Obsolescence Digital Transcriptions Digital Migrations
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Preservation Efforts Vinegar Syndrome
20,000 Rolls 1950s & Older Film Not If, But When & at What Rate
Digital Transcriptions 22,000 Wide Band Video Tapes 1980 – Current, Landsat HDTs to DCRSi DCRSi to LTO2 & 9940B
Migrations CCT to 3480 to DLT to LTO2 to …
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Preservation Efforts
Archive Media Trade Studies http://edc2.usgs.gov/government/records/tools.asp
Long-Term Philosophy Near, Off, and Off
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Disposition Procedures
Formal Appraisal Process Evolving Scientist Involvement
Documented Recommendations & Actions Follow Through
Relevant Agencies NARA Transfers or Destruction
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Disposition Procedures
Recent Dispositions Landsat Return Beam Vidicon SPOT High Density Tapes Landsat Wide Band Video Tapes NASA Apollo Hand-Held Photography
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Summary
3 Years in Records Management Processes Formal Archivist Position Legislative Mandate Organizational Commitment to Archiving Endorsement of the Lifecycle of Records