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    Morgan Falls Office Park7840 Roswell Road, Building 500

    Sandy Springs, GA 30350

    CITY COUNCIL

    Eva Galambos, Mayor

    John Paulson District 1

    Dianne Fries District 2

    Chip Collins District 3

    Ashley Jenkins District 4

    Tibby DeJulio District 5

    Karen Meinzen McEnerny District 6

    Tuesday, April 6, 2010 Regular Meeting 6:00 PM

    A) INVOCATION Pastor Henry Bush, Sharon Community UMC

    B) CALL TO ORDER Mayor Eva Galambos

    C) ROLL CALL AND GENERAL ANNOUNCEMENTS

    D) PLEDGE OF ALLEGIANCE Mayor Eva Galambos

    (Agenda Item No. 10-070)E) APPROVAL OF MEETING AGENDA (add or remove items from agenda)

    F) CONSENT AGENDA

    (Agenda Item No. 10-071)1. Meeting Minutes:

    a. March 16, 2010 Regular Meetingb. March 16, 2010 Work Sessionc. September 28, 2009 Special Called Meetingd. October 16, 2009 7:30 am Special Called Meetinge. October 16, 2009 6:00 pm Special Called Meeting(Michael Casey, City Clerk)

    (Agenda Item No. 10-072)2. Extension of the Land Disturbance Permit for the Atlanta Grand Bohemian Hotel Project

    (LDP2007-00031)(Nancy Leathers, Director of Community Development)

    (Agenda Item No. 10-073)3. Sidewalk Policy Revision

    (Tom Black, Director of Public Works)

    G) PRESENTATIONS

    1. Proclamation for Georgia Cities Week

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    SANDY SPRINGS CITY COUNCIL MEETING AGENDA APRIL 6, 2010

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    Morgan Falls Office Park7840 Roswell Road, Building 500

    Sandy Springs, GA 30350

    H) PUBLIC HEARINGS

    Alcoholic Beverage License

    (Agenda Item No. 10-074)1. 11351 - Approval of Alcoholic Beverage License Application for Foxys Sports Bar & Chop

    House at 8540 Roswell Rd, Suite 100, Sandy Springs, GA 30350. Applicant is Jennifer

    Benefield for Consumption on Premises of Wine, Malt Beverage & Distilled Spirits.(Presented by Director of Operations, Wayne Wright)

    (Invitation for Public Comment)

    (Agenda Item No. 10-075)2. 11471- Approval of Alcoholic Beverage License Application for Johns Sports Bar & Grill at

    7285 Roswell Rd, Sandy Springs, GA 30328. Applicant is Jalal Noorani for Consumption on

    Premises of Wine, Malt Beverage & Distilled Spirits.(Presented by Director of Operations, Wayne Wright)

    (Invitation for Public Comment)

    (Agenda Item No. 10-076)3. 11536- Approval of Alcoholic Beverage License Application for Three Sheets, LLC at 6017

    Sandy Springs Circle, Sandy Springs, GA 30328. Applicant is Jonathan Akly for

    Consumption on Premises of Wine, Malt Beverage & Distilled Spirits.(Presented by Director of Operations, Wayne Wright)

    (Invitation for Public Comment)

    (Agenda Item No. 10-077)4. 11613- Approval of Alcoholic Beverage License Application for Tower News and Market at

    795 Hammond Dr. NE Cu2 Sandy Springs, GA 30328. Applicant is Bruce McIntosh for

    Retail Package Wine and Malt Beverage.(Presented by Director of Operations, Wayne Wright)

    (Invitation for Public Comment)

    Economic Development

    (Agenda Item No. 10-078)5. Application for Department of Community Affairs Opportunity Zone Program

    (Presented by Community Development Block Grant Manager, Vann McNeill)

    (Invitation for Public Comment)

    I) UNFINISHED BUSINESS (none at this time)

    J) NEW BUSINESS

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    SANDY SPRINGS CITY COUNCIL MEETING AGENDA APRIL 6, 2010

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    Morgan Falls Office Park7840 Roswell Road, Building 500

    Sandy Springs, GA 30350

    (Agenda Item No. 10-079)1. An Ordinance to Amend Chapter 2, Article I, Section 2-2 of the Code of the City of Sandy

    Springs to allow Approval of Variances for Capital Improvement Projects (CIP) undertaken

    by the City or its Designee by the Sandy Springs City Council(Presented by Director of Community Development, Nancy Leathers)

    (Agenda Item No. 10-080)

    2. A Resolution Recognizing the Creation of the Sandy Springs Police Benevolent Fund, Inc.(Presented by City Attorney, Wendell Willard)

    (Agenda Item No. 10-081)3. Consideration of Approval of the 2010 Capital Paving Phase II Contract

    (Presented by Director of Public Works, Tom Black)

    (Agenda Item No. 10-082)4. Consideration of Approval of a Contract to Construct the Sandy Springs Circle and

    Hammond Drive Pedestrian Enhancements Project, Phase 1 (T-0006), Subject to Validation

    and Approval by the Legal and Finance Departments(Presented by Director of Public Works, Tom Black)

    (Agenda Item No. 10-083)5. Authorization to Reallocate General Fund Dollars to Supplement 9-1-1 Fee Revenue

    (Presented by Assistant City Manager, Noah Reiter)

    K) REPORTS AND PRESENTATIONS

    a) Mayor and Council Reports

    b) Staff Reports

    L) PUBLIC COMMENT

    M) EXECUTIVE SESSION (none at this time)

    (Agenda Item No. 10-084)

    N) ADJOURNMENT

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    TO: John McDonough, City Manager

    FROM: Thomas Black, Public Works Director

    DATE: March 30, 2010, for Submission onto the Agenda of the April 6, 2010, City CouncilMeeting

    ITEM: Sidewalk Policy Revision

    Public Works Departments Recommendation:

    Staff recommends that the Mayor and City Council consider revising the Sidewalk MasterPolicy, originally adopted February 12, 2008. The revision is to include the NeighborhoodAccess Program.Background:

    Based on discussions from the March 2, 2010 City Council meeting regarding the proposal for asidewalk to serve the Riverside Neighborhood, staff has developed a proposed policy revision.In the March 2 discussions, City Council identified a desire for a program that allows quickresponse to pedestrian access issues from residential neighborhoods to pedestriandestinations. Sidewalk segments of this type may take an unacceptably long time to prioritizewithin the Sidewalk Program due to their short length and disconnected nature. The proposedNeighborhood Access Program provides a separately funded annual budget allotment to bespent for small scale sidewalk projects on a first-come first-served basisDiscussion:

    The Neighborhood Access Program addition to the Master Sidewalk Policy would allow anannual budget allotment for small scale sidewalk projects that serve direct neighborhood accessto various pedestrian destinations. These may be small, disconnected segments that wouldnormally score within the prioritization of the overall Sidewalk Program. Projects would have tomeet the following criteria to be eligible for funding under this program:

    Projects have a maximum total cost of $50,000. Projects must be located on streets with a functional classification of collector or higher. Projects must connect a neighborhood to clear pedestrian destination, such as parks,

    schools, playgrounds, community centers/pools, activity centers, retail development,sports facilities, transit facilities, libraries, etc. No compensation will be given for right of way or easements of any kind. All required

    right of way and easements must be donated for a project to be eligible to use thesefunds.

    The proposed sidewalk project must form a contiguous segment from either anintersection or the end of existing sidewalk facility to another intersection, end of asidewalk facility, or pedestrian destination. No parcels may be omitted from contiguoussegments. Any omissions will make the project ineligible for funding.

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    Projects will be initiated by written request from the community to the Director of PublicWorks. Priority will be given on a first-come first-serve basis with the date of letterreceived arbitrating.

    Once the Director of Public Works deems that a proposed project meets all required criteria forthe program, the project request will be sent to the City Manager for final approval and funding

    allotment.

    Alternatives:

    The Council can decide not to take action on this matter at this time and continue to address allrequested sidewalk projects within the FY 11 Sidewalk Program.

    Financial Impact:

    The proposed initial allotment for the Neighborhood Access Program is $100,000 and would bebudgeted to FY 10. This amount would come from the capital contingency fund.

    Attachments:

    1. Sidewalk Master Policy

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    Sidewalk Master PolicyOriginally Adopted - February 12, 2008Amended April 6, 2010

    Sidewalks provide serve a number of functions including: encouraging people to

    make more use of the most basic form of transportation walking; providing non-vehicular mobility options; recreation space for walking and jogging; and informalmeeting places for neighbors. They also improve pedestrian safety throughoutthe City.

    The sidewalk policy has three major components: a comprehensive sidewalkplan as part of the capital improvement program (CIP), developer requirements,and a neighborhood sidewalk program. Sidewalks constructed as part of the CIPfollow the Sidewalk Master Plan and focus on overall mobility needs. Developersinstall sidewalks or provide funding as required by the Citys developmentregulations and impact fee ordinance. The neighborhood sidewalk program is a

    way to partner with the neighborhoods to provide primarily recreational andamenity features to local residential streets.

    The main goals of this policy are to improve: Safety Pedestrian mobility School connectivity Recreation and park connectivity Transit access Multiple land use connectivity

    CIP Sidewalk Program

    Sidewalks installed with the Citys capital improvement funds follow a prioritizedmaster plan that is part of the overall Comprehensive Transportation Plan (CTP).The master plan outlines a desired future network of sidewalks and pedestrianconnections that improve safety and mobility throughout the City. The masterplan network includes roadways of a functional classification of collector andhigher, all City and PCID zoning overlay districts, and areas within a walkableradius of pedestrian destinations such as transit, schools, and parks.

    The master plan network is prioritized on the basis of how many different criteria

    a particular road meets. For example, a road that was a collector in the proximityof a school, park, and transit station would take priority over a local road only inproximity to a park. The master plan network map and the various criteria mapsused in its development can be found in the CTP document.

    Construction of master plan network sidewalks will be handled as normal CIPprojects, to be programmed and managed in the Citys CIP work program. Theprimary funding sources for these projects are City CIP funds and impact fees.

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    Individual projects may qualify for match funding from such sources as LCI funds,federal TE funds, State programs, and CDBG funds. Any matching funding willhave specific criteria and restrictions that must be met for eligibility.

    Developer Requirements

    All developers are required to install sidewalk along all roadway frontages of theirproperties as part of any land disturbance or building permit. Building permits thatare issued for renovation or accessory structures are excluded from thisrequirement. Any building permit issued for renovation in the Citys zoningoverlay district that meets the threshold amount specified in the zoning ordinancewill be required to install sidewalk along all property frontages.

    Development projects with roadway frontages that are not on the master plannetwork can pay in lieu of installing the required sidewalk on those frontages.The payment will be based on a per linear foot amount that is determined by the

    Director of Public Works. This amount will be evaluated on an annual basis toreflect current construction costs. In cases of hardship, where it would not besafe or advisable to construct sidewalk, the Director of Public Works can approvepayment in lieu for any development project. All funds collected as payment inlieu will be deposited in a unique account to be used solely to fund CIP sidewalkprojects.

    Sidewalks and streetscapes are project improvements for individualdevelopments along their property frontages. This includes curb, gutter, andpedestrian signalization upgrades. As project improvements, work along theproperty frontage does not qualify for any impact fee credits. Additional work on

    off-site improvements may qualify and will be approved on a case-by-case basisby the Directors of Public Works and Community Development. Standards andconstruction specifications for all work done in the right of way can be found inthe Citys development regulations.

    Pedestrian Access Program

    The City Council identified a need for a program that allows quick response topedestrian access issues from residential neighborhoods to pedestriandestinations. Sidewalk segments of this type may take an unacceptably long timeto prioritize within the capital sidewalk construction program funding mechanism

    due to their short length and disconnected nature. Therefore, the NeighborhoodAccess Program provides a separately funded annual budget allotment to bespent for small scale sidewalk projects on a first-come first-served basis. Projectsmust meet the following criteria to qualify for this program:

    Projects have a maximum total cost of $50,000. Projects must be located on streets with a functional classification of

    collector or higher.

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    Projects must connect a neighborhood to clear pedestrian destination,

    such as parks, schools, playgrounds, community centers/pools, activitycenters, retail development, sports facilities, transit facilities, libraries, etc.

    No compensation will be given for right of way or easements of any kind.All required right of way and easements must be donated for a project to

    be eligible to use these funds. The proposed sidewalk project must form a contiguous segment from

    either an intersection or the end of existing sidewalk facility to anotherintersection, end of a sidewalk facility, or pedestrian destination. Noparcels may be omitted from contiguous segments. Any omissions willmake the project ineligible for funding.

    Projects will be initiated by written request from the community to theDirector of Public Works. Priority will be given on a first-come first-servebasis with the date of letter received arbitrating.

    Once Director of Public Works deems that a proposed project meets all required

    criteria for the program, the project request will be sent to the City Manager forfinal approval and funding allotment.

    Neighborhood Sidewalk Program

    The most immediate and significant mobility and safety concerns are addressedin the sidewalk master plan as part of the Citys CTP. The planned network doesnot, however, address all desires for sidewalks within local neighborhood streets.Many of these sidewalks serve more recreational needs and act as neighborhoodamenities.

    The Neighborhood Sidewalk Program addressed the community desire for thesepedestrian facilities by allowing them a way to participate in requesting andfunding projects for their neighborhood. The program is funded separately fromthe CIP, with neighborhoods sharing the in cost and showing further communitysupport in the form of a petition process.

    Neighborhood Sidewalk Request Process

    1. A Homeowners Association, neighborhood group, or individual mayrequest to have sidewalks installed in their neighborhood

    2. The neighborhood must show support for proposed solution by submittinga petition to the Public Works for verification

    3. Once the petition is verified, Public Works staff will submit the request andpetition to the City Manager for direction

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    4. Public Works will make a field review of the area, document findings, and

    develop a conceptual cost estimate for the request

    5. A score will be developed for the request and the Public Works staff willdevelop a recommendation for the City Manager

    6. The sidewalk is included on the list of neighborhood sidewalk projects andplaced in order based upon the site score

    7. If directed by the City Manager, Public Works staff will develop a finalproject design and cost which will be presented to the neighborhood in aneighborhood information meeting

    8. Once the neighborhood can provide the matching funding, the final designand cost will be presented to the Mayor and City Council for considerationof approval and funding

    9. Upon City Council approval, the sidewalk project will be implemented atthe direction of the City Manager

    Neighborhood Petitions

    The City of Sandy Springs requires that there be wide support from thecommunity for implementing sidewalks in its neighborhoods. All of the impactedproperty owners on the street where the sidewalk is being requested should becontacted and given an opportunity to sign this petition, indicating their opinionconcerning the installation of the sidewalk. Any abstention or indication otherthan a yes will be considered a no.

    A spouses signature will not be acceptable if he/she is not the legal owner. Ifboth husband and wife are joint legal owners, both signatures are required. AMr. and Mrs. signature is not acceptable. All owners must sign individually,including owners of undeveloped lots. Renting tenants are not an acceptablesubstitute for the legal homeowner. The percentages will be calculated, based onindividual lots where the owners sign affirmatively, divided by the total number oflots in the neighborhood. Each lot counts as only one lot regardless of thenumber of owners signing. At least 65% of the homeowners in the impacted areamust vote in favor of installing the sidewalk, before the petition will be accepted.Where a neighborhood has a homeowners association or other legal mechanism

    allowing a group less than the previously stated required percentages torepresent their position on matters such as these, this mechanism may replacethe petition process as approved by the City Manager after consultation with theCity Attorney.

    The completed petition must be returned to Public Works where it will be verifiedagainst tax records and land lot maps to ensure that it meets all requirements.The petition will be presented to the City Manager for action. Public Works and

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    the City Manager reserve the right to set a reasonable expiration date on petitionsignatures.

    Neighborhood Cost Share

    All installation costs for the neighborhood sidewalk project will be sharedbetween the City and the neighborhood, with the City providing 75% and theneighborhood providing 25%. Installation costs include but are not limited to:establishment of a level shoulder, reconstruction of driveways, construction of thesidewalk, sign and pavement marking modifications, and landscaping. Mail boxrelocation, if required by the final design, will be a homeowner responsibility. Forsidewalk projects, the neighborhood will assist the City in obtaining thenecessary easements or right-of-ways to facilitate the construction project.

    Sidewalk Request Scoring

    Sidewalk requests will be scored on the following criteria. These criteria will beused to score sidewalks to determine a priority for implementation of theneighborhood requests.

    Safety: Any potential or demonstrated pedestrian safety hazard, such as crashhistory, topography, roadway alignment, street lighting, speeds, or nearby landuses, will increase the justification for a project.

    School Connectivity: Walking becomes an alternative form of transportationwhen located near a private or public school. Therefore, this will increase the

    justification for a project.

    Recreation and Park Connectivity: Sidewalk projects located within mile of aCOSS park, green space or neighborhood park and providing connectivity to agreen space or a park will increase the justification for a project.

    Transit Connectivity: Based on multi-modal studies, people will typicallyconsider utilizing an alternate mode if within mile of a transit option; thereforethe proximity of a request to a bus stop or rail station will increase the justificationfor a project.

    Multiple Land Use Connectivity: Requests for projects that promote pedestrianconnectivity between land uses, such as links between residential, commercial,and office use will increase the justification for a project; the shorter the distancebetween uses, the better it serves the transportation system as people are morelikely to choose walking for trips under mile.

    Current Pedestrian Use: Requests for locations that show defined desire lineswill increase the justification for a project.

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    Adjacent Roadway Volumes: Requests on roads that have Average DailyTraffic (ADT) volumes of greater than 400 will increase the justification for aproject.

    Constructability: Existing shoulder and curb and gutter conditions will have an

    impact on the project cost and feasibility. Good condition curb and gutter andflat, unobstructed shoulder conditions will increase the justification for a project.

    Age of Request: Every 12-month period that the project remains on the prioritylist will increase the justification for a project.

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    Whereas, City government is the closest to most citizens, and the one with the most direct

    daily impact upon its residents, and

    Whereas, City government is administered for and by its citizens, and is dependent upon

    public commitment to and understanding of its many responsibilities, and

    Whereas, City government officials and employees share the responsibility to pass along

    their understanding of public services and their benefits, and

    Whereas, Georgia Cities Week is a very important time to recognize the important role

    played by city government in our lives; and

    Whereas, this week offers an important opportunity to spread the work to all the citizens of

    Georgia that they can shape and influence this branch of government which is

    closest to the people, and

    Whereas, the Georgia Municipal Association and its member cities have joined together to

    teach students and other citizens about municipal government through a variety

    of different projects and information, and

    Whereas, Georgia Cities Week offers an important opportunity to convey to all the citizens

    of Georgia that they can shape and influence government through their civic

    involvement.

    Now, therefore, we the Mayor and Council of the City of Sandy Springs hereby proclaim the

    week of April 18-24, 2010 as Georgia Cities Week and encourage all citizens, City government

    officials and employees to do everything possible to ensure that this week is recognized and

    celebrated accordingly.

    Given under my hand and the Seal of the City of Sandy Springs, Georgia, on this 6th day of April,

    2010.

    Eva Galambos

    Mayor

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    To: John F. McDonough, City Manager

    From: Steve Rapson, Assistant City Manager

    Date: March 18, 2010 for Submission onto the April 6, 2010 City Council Meeting

    Agenda Item: 11351- Approval of Alcoholic Beverage License Application for Foxys SportsBar & Chop House at 8540 Roswell Rd, Suite 100, Sandy Springs, GA 30350.Applicant is Jennifer Benefield for Consumption on Premises of Wine, MaltBeverage & Distilled Spirits.

    CMO (City Managers Office) Recommendation:

    Approve the application for Consumption of Wine, Malt Beverage & Distilled Spirits, for FoxysSports Bar & Chop House at 8540 Roswell Rd, Suite 100, Sandy Springs, GA 30350.

    Background:

    Applicant submitted a completed application on November 04, 2009. Required advertising forthe application will be accomplished in the legal organ of the City on March 26th and April 2nd,applicant has passed the background investigation. This applicant has applied for and receivedtheir Temporary Alcoholic Beverage License on March 11, 2010.

    Discussion:

    New ApplicationStaff has reviewed this application and recommends approval.

    Alternatives:None

    Financial Impact:Revenue - $6,830.00

    Concurrent Review:

    Wayne Wright, Director of Operation Services

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    To: John F. McDonough, City Manager

    From: Steve Rapson, Assistant City Manager

    Date: March 3, 2010 for Submission onto the April 6, 2010 City Council Meeting

    Agenda Item: 11471- Approval of Alcoholic Beverage License Application for Johns Sports Bar& Grill at 7285 Roswell Rd, Sandy Springs, GA 30328. Applicant is JalalNoorani for Consumption on Premises of Wine, Malt Beverage & DistilledSpirits.

    CMO (City Managers Office) Recommendation:

    Approve the application for Consumption of Wine, Malt Beverage & Distilled Spirits, for JohnsSports Bar & Grill at 7285 Roswell Rd, Sandy Springs, GA 30328.

    Background:

    Applicant submitted a completed application on December 22, 2009. Required advertising forthe application will be accomplished in the legal organ of the City on March 26th and April 2nd,applicant has passed the background investigation. This applicant has applied for and receivedtheir Temporary Alcoholic Beverage License on February 17, 2010.

    Discussion:

    New ApplicationStaff has reviewed this application and recommends approval.

    Alternatives:None

    Financial Impact:Revenue - $6,830.00

    Concurrent Review:

    Wayne Wright, Director of Operation Services

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    To: John F. McDonough, City Manager

    From: Steve Rapson, Assistant City Manager

    Date: March 18, 2010 for Submission onto the April 6, 2010 City Council Meeting

    Agenda Item: 11536- Approval of Alcoholic Beverage License Application for Three Sheets,LLC at 6017 Sandy Springs Circle, Sandy Springs, GA 30328. Applicant isJonathan Akly for Consumption on Premises of Wine, Malt Beverage & DistilledSpirits.

    CMO (City Managers Office) Recommendation:

    Approve the application for Consumption of Wine, Malt Beverage & Distilled Spirits, for ThreeSheets, LLC at 6017 Sandy Springs Circle, Sandy Springs, GA 30328.

    Background:

    Applicant submitted a completed application on January 14, 2010. Required advertising for theapplication will be accomplished in the legal organ of the City on March 26 th and April 2nd,applicant has passed the background investigation. This applicant has applied for and receivedtheir Temporary Alcoholic Beverage License on March 15, 2010.

    Discussion:

    New ApplicationStaff has reviewed this application and recommends approval.

    Alternatives:None

    Financial Impact:Revenue - $6,830.00

    Concurrent Review:

    Wayne Wright, Director of Operation Services

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    To: John F. McDonough, City Manager

    From: Amy Davis, Assistant City Manager

    Date: March 19, 2010 for Submission onto the April 6, 2010 City Council Meeting

    Agenda Item: 11613- Approval of Alcoholic Beverage License Application for Tower News andMarket at 795 Hammond Dr. NE Cu2 Sandy Springs, GA 30328. Applicant isBruce McIntosh for Retail Package Wine and Malt Beverage.

    CMO (City Managers Office) Recommendation:Approve the application for Retail Package Wine and Malt Beverage for Tower News andMarket at 795 Hammond Dr. NE Cu2 Sandy Springs, GA 30328.

    Background:

    Applicant submitted a completed application on March 9, 2010. Required advertising for theapplication will be accomplished in the legal organ of the City on March 26th and April 2ndapplicant has passed the background investigation. This applicant has applied for and receivedtheir Temporary Alcoholic Beverage License on March 19, 2010.

    Discussion:

    New ApplicationStaff has reviewed this application and recommends approval.

    Alternatives:None

    Financial Impact:Revenue - $2,330.00

    Concurrent Review:

    Wayne Wright, Director of Operations

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    ARTICLE I. IN GENERAL

    Sec. 2-1. Open records policy.

    The Open Records Policy, as adopted and amended by the city, is adopted by reference as if fullyset forth herein.

    (Ord. No. 2006-01-03, 1-3-2006; Ord. No. 2006-02-15, 2-7-2006)

    Sec. 2-2 Variances for City or City Sponsored Projects.

    For variances on any city projects whether part of the Capital Improvement Project (CIP) plan,

    work conducted on city property by the city or its designee, or any other City or City sponsored

    projects, any request shall be considered solely by the City Council. Any such application shallotherwise follow all notice and hearing criteria required by the relevant code section.

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    To: Honorable Mayor and City Council Members

    From: Wendell K. Willard

    Date: For Submission onto the April 6, 2010 City Council Meeting Agenda

    Agenda Item: A Resolution Recognizing the Creation of the Sandy Springs PoliceBenevolent Fund, Inc.

    City Attorneys Recommendation:

    The City Attorneys Office recommends that the City Council approve the attached resolution.

    Background and Discussion:

    The Chief of Police and others are forming a nonprofit corporation pursuant to the GeorgiaNonprofit Corporation Code to help provide assistance to members of the Sandy Springs PoliceDepartment (SSPD) and their families in times of hardship. The name of the nonprofitcorporation is the Sandy Springs Police Benevolent Fund, Inc. (Fund). The Fund has beenincorporated and bylaws drafted and will soon hold its organizational meeting. The initialmembers of the Board will be selected by the Chief of Police and the Board will be self-perpetuating. The Board will set criteria for the award of financial assistance to ensure thatmonies in the Fund are awarded in a fair and consistent manner.

    The stated purpose of the Fund is to operate exclusively for charitable purposes, morespecifically:

    A. to foster and enhance the quality of life for the members of the SSPD;

    B. to provide financial assistance to participants in the Fund and their families whoare in need due to unforeseen circumstances or crisis, in accordance with theprovisions of these Bylaws and criteria established by the Board;

    C. to do all things necessary and convenient, not inconsistent with law, to further theactivities and affairs of the Fund; and

    D. to engage in any lawful act or activity for which an organization may be organizedunder the Georgia Nonprofit Corporation Code.

    Individuals participating in the Fund and entitled to benefits are all full-time employees of theSSPD, all part-time employees of the SSPD, all reserve officers of the SSPD and all SSPDvolunteers who maintain a minimum average of four (4) hours in volunteer time per month.When a member of the SSPD is no longer working for the SSPD, he or she is no longer eligibleto benefit from the Fund.

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    2

    Monies in the Fund will come from donations, and the City will not provide any monies for theFund.

    The Fund would appreciate the Citys recognition and support of the Fund, as it bears the Citysname and is at least indirectly related to the function of the SSPD.

    Attachment:

    Resolution

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    RESOLUTION NO: 2010-__-__

    STATE OF GEORGIACITY OF SANDY SPRINGS

    A RESOLUTION RECOGNIZING THE CREATION OF THE

    SANDY SPRINGS POLICE BENEVOLENT FUND, INC.

    WHEREAS, the Mayor and City Council of the City of Sandy Springs (City) recognizethe invaluable services of the members of the Sandy Springs Police Department (SSPD) to theCity; and

    WHEREAS, the Mayor and City Council recognize that from time to time members of theSSPD may find themselves in personal hardship and in need of financial assistance; and

    WHEREAS, the Chief of Police of the SSPD and others have decided to form theSandy Springs Police Benevolent Fund, Inc. (Fund), pursuant to the Georgia NonprofitCorporation Code, and have developed and agreed to policies and procedures that relate to the

    establishment of the Fund; and

    WHEREAS, the Fund will receive contributions for the general purpose of providingfinancial assistance to members of the SSPD and their families in times of need, makingcharitable donations and providing for other matters consistent with Georgia law and the FundsArticles of Incorporation and Bylaws; and

    WHEREAS, the Mayor and City Council understand that the City will not contribute tothe Fund financially and desire to support the efforts and mission of the Fund;

    NOW THEREFORE BE IT HEREBY RESOLVED AS FOLLOWS:

    1. That the Mayor and City Council recognize and support the creation of the SandySprings Police Benevolent Fund, Inc. and its stated purpose; and

    2. That the City will not contribute to the Fund.

    APPROVED AND ADOPTED this _________ day of ________________, 2010.

    Approved:

    ___________________________________

    Eva Galambos, Mayor

    Attest:

    __________________________________Michael Casey, City Clerk

    (SEAL)

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    The proposals were evaluated by Ron Adderley (Field Services Manager) and Lynn Taylor(Purchasing Manager). The evaluation focused specifically on the companies pavingexperience, past performance, quality of past work, and bid price.

    Based on our review and analysis, we recommend that the City award the 2010 Capital PavingPhase II Contract to C.W. Matthews Contracting Co., Inc. in the amount of $964,669.10.

    The following identifies each street that will be repaved as part of the 2010 Capital Paving:

    Capital Paving Phase 2 Streets

    Road Beginning End

    Ison Road Roswell RoadGrogans FerryRoad

    Spalding StablesSubdivision All Streets

    Long Island Way Mt. Paran Road

    Long Island

    DrivePowers Ferry Road Northside Drive City Limits

    Windsor ParkwayPeachtree-DunwoodyRoad

    City Limits

    Hammond Drive Mt. Vernon HighwaySandy SpringsCircle

    Northland Drive Windsor Parkway GA 400 Bridge

    Public works has researched the potential cost of material testing associated with resurfacingstreets and recommends a budget allowance of $20,000 for the 2010 Capital Paving ProgramContract.

    Alternatives:

    Should the Mayor and City Council not approve the contract and the City will not be able tomove forward with the Sandy Springs Pavement Maintenance Program for the streets approvedby the City Council.

    Financial Impact:

    The City will be responsible for all work associated with the resurfacing of each street. Theprojected expense for this resurfacing work is $964,669.10. Any additional funds left from FY2010 Capital Budget can be used for any additional LARP award and needed intermediatemaintenance. The potential financial impact for material testing is $20,000. The Public Works

    Department will oversee the contract through its completion.

    Attachments:

    1. Resolution

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    RESOLUTION NO.

    STATE OF GEORGIA

    COUNTY OF FULTON

    RESOLUTION TO ADOPT AND APPROVE THE 2010 CAPITAL PAVING PHASE II AND

    AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT DOCUMENTSFOR THE CITY OFSANDY SPRINGS, FULTON COUNTY, GEORGIA

    WHEREAS, it is necessary, from time to time, to establish policies, procedures and guidelines consistent withthe administration of a municipal government consistent with the US Constitution, Federal Statutes, alignmentwith Federal, Georgias State Constitution, and the Charter for the City of Sandy Springs and

    WHEREAS, the Department of Public Works, in response to the guidance provided by the City Manager, hasreceived bids for the 2010 Capital Paving Phase II list of streets approved by the Mayor and City Council; and

    WHEREAS, upon adoption of this Resolution, staff will incorporate the maintenance of the resurfaced roads intothe Citys pavement management program to effectuate the management of Department of Public Works policy;and

    NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF

    SANDY SPRINGS, GEORGIA

    Have reviewed and approved the award of the 2010 Capital Paving Phase II Contract to CW MatthewsConstruction, Inc. The Council also approves the ability to add additional streets to this contract at the discretionof the City Manager within the budgeted amount for this fiscal year.

    The financial impact to the City of Sandy Springs for the approval of Contract Bid No. 10-317 is the expense ofthe resurfacing and preparatory work associated with the resurfacing of each street. The projected expense forthis work is $964,669.10. A budget allowance for material testing associated with 2010 Capital Paving contractT-3000 is $20,000.

    RESOLVED this the 6th day of April 2010.

    Approved:

    ____________________________Eva Galambos, Mayor

    Attest:

    _____________________________Michael D. Casey, City Clerk

    (Seal)

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    TO: John McDonough, City Manager

    FROM: Thomas Black, Public Works Director

    DATE: March 30, 2010, for Submission onto the Agenda of the April 6, 2010, City CouncilMeeting

    ITEM: Consideration of Approval of a contract to construct the Sandy Springs Circle andHammond Drive Pedestrian Enhancements Project, Phase 1 (T-0006) Subject toValidation and Approval by the Legal and Finance Departments

    Public Works Departments Recommendation:

    Bids were received on March 25, 2010 for the construction of Sandy Springs Circle andHammond Drive Pedestrian Enhancements Project, Phase 1 (T-0006). Bids were requested for

    streetscape improvements along Sandy Springs Circle and Hammond Drive. The results were:

    Company Total1. Tri-Scapes $383,265.00

    2. Artistic Concrete $452,841.90

    3. Woodwind $457,577.50

    4. Tople $472,345.50

    5. Johnson Landscape $483,503.80

    6. Shaheed $493,672.50

    7. JJE $503,947.128. JHC Corp $632,337.50

    9. Urey $679,826.74

    10. Desmear $724,001.00

    Based upon bids and review of Contractor provided references, staff recommends award to Tri-Scapes for $383,265.00.

    Background:

    This project includes construction of streetscape improvements and driveway connections alongSandy Springs Circle and Hammond Drive.

    Discussion:

    The project will utilize American Recovery and Reinvestment Act (ARRA) funds for theconstruction of this project. Upon approval of the bid, a bid summary will be prepared andissued to the Georgia Department of Transportation (GDOT) for approval.

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    Alternatives:

    The City can choose not to accept the bids and re-bid the project or forfeit the ARRA funding forconstruction.

    Financial Impact:

    None at this time as ARRA funds will cover 100% of the construction costs.

    Attachment:

    1. Resolution

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    RESOLUTION NO.

    STATE OF GEORGIA

    COUNTY OF FULTON

    A RESOLUTION TO APPROVE A CONTRACT WITH TRI-SCAPES FOR CONSTRUCTION OF

    THE SANDY SPRINGS CIRCLE AND HAMMOND DRIVE PEDESTRIAN ENHANCEMENTSPROJECT, PHASE 1 (T-0006) AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE

    THE CONTRACT.

    WHEREAS, it is necessary, from time to time, to establish policies, procedures and guidelines consistent with

    the administration of a municipal government consistent with the US Constitution, Federal Statutes, alignment

    with Federal, Georgias State Constitution, and the Charter for the City of Sandy Springs and

    WHEREAS, the Department of Public Works, in response to the guidance provided by the City Manager, has

    received a bid from Tri-Scapes for the construction of the Sandy Springs Circle and Hammond Drive

    Pedestrian Enhancements Project, Phase 1 (T-0006), Sandy Springs, Fulton County, Georgia, and

    WHEREAS, upon adoption of this Resolution, City Sandy Springs Public Works Department staff willmanage all applicable phases of the construction contract.

    NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY

    OF SANDY SPRINGS, GEORGIA

    That the City of Sandy Springs City Council and the Mayor authorize the City Manager to execute a contract

    with the selected contractor, Tri-Scapes, for the construction of the Sandy Springs Circle and Hammond Drive

    Pedestrian Enhancements Project, Phase 1 (T-0006), Sandy Springs, Fulton County, Georgia.

    RESOLVED this the 6th day of April 2010.

    Approved:

    ____________________________

    Eva Galambos, Mayor

    Attest:

    _____________________________

    Michael D. Casey, City Clerk

    (Seal)

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    TO: John McDonough, City Manager

    FROM: Noah Reiter, Assistant City Manager

    DATE: March 30, 2010, for Submission onto the Agenda of the April 6, 2010, City CouncilMeeting

    ITEM: Authorization to Reallocate General Fund Dollars to Supplement 9-1-1 Fee Revenue

    City Managers Office (CMO) Recommendation:The CMO recommends that the Council authorize the City Manager to utilize unanticipatedproperty tax revenue for the purposes of covering Sandy Springs portion of the funding shortfallof the Chattahoochee River 9-1-1 Authority (ChatComm).

    Background:

    The City Councils of Sandy Springs and Johns Creek both passed resolutions establishing theJoint Public Safety and Judicial Facilities Authority for the Cities of Sandy Springs, Georgia andJohns Creek, Georgia d/b/a Chattahoochee River 9-1-1 Authority (ChatComm) to provide foremergency 9-1-1 call processing and dispatch for their respective communities. After nearlytwo years of analysis, planning, and implementation, ChatComm became operational on thenight of August 31, 2009. In just the first seven months of operation, ChatComm has alreadystreamlined the process for fielding emergency calls and dispatching public safety resources tocalls for service. This has resulted in dramatically improved police, fire, and emergency medicalservices response times.

    In July of 2008, during the feasibility study and implementation of ChatComm, projections weremade concerning the revenue that each City could anticipate receiving on a monthly and annualbasis from telephone 9-1-1 surcharges. The projections relied on information provided by asmany of the telephone providers as were willing to participate and were based on the bestinformation available at the time. The estimates suggested that the Cities would be in a positionto operate ChatComm without general fund subsidization and still have a surplus of revenuethat could be used to repay original loans made by the two Cities, as well as fund futureenhancements to the center.

    Now that ChatComm is operational and the Cities have received six months of revenue, it isevident that actual revenue will fall short of the initial projections, perhaps by as much as 35%.This revenue shortfall will leave ChatComm with an unanticipated need for financial support. Itis estimated that this will be in the amount of approximately $1.3 million during the first 12months of operation (ending August 31, 2010). This is the total additional cost incurred by thetwo Cities, which have agreed to prorate the cost based upon call volume and revenuecontributed. This results in an obligation of 65% for Sandy Springs and 35% for Johns Creek.

    Discussion:The attached information includes a Resolution to be considered by the City Council.

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    Alternatives:Elect not to supplement the ChatComm budget, which would likely result in a reduction inpersonnel and compromised service.

    Financial Impact:The Sandy Springs portion of the shortfall is expected to be $900,000 or less in FY10.

    Attachments:

    I. Resolution to Amend the Budget and Authorize the City Manager to Expend SurplusRevenue Necessary to Maintain Service Levels at ChatComm

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    RESOLUTION NO: 2010-__-__STATE OF GEORGIA

    CITY OF SANDY SPRINGS

    A RESOLUTION REGARDING THE FUNDING FOR BUDGET

    SHORTFALLS OF THE JOINT PUBLIC SAFETY AND JUDICIAL

    FACILITIES AUTHORITY FOR THE CITIES OF SANDY SPRINGS,

    GEORGIA AND JOHNS CREEK, GEORGIA

    WHEREAS, the Cities of Sandy Springs, Georgia and Johns Creek, Georgia (hereinafterthe Cities) sponsored the formation of the Joint Public Safety and Judicial Facilities Authorityfor the Cities of Sandy Springs, Georgia and Johns Creek, Georgia d/b/a Chattahoochee River 9-1-1 Authority (hereinafter the Authority) to provide for emergency 9-1-1 call processing and

    dispatch services for their respective jurisdictions; and

    WHEREAS, the Authority became operational on August 31, 2009 and has providedimproved service resulting in markedly reduced public safety response times; and

    WHEREAS, in the formation of the Authority, the Cities relied upon certain revenueprojections for the collection of 9-1-1 telephone fees derived from an independent analysis of thefee structure and implementation of the fee in the jurisdictions; and

    WHEREAS, the Cities combined actual revenues collected by the Authority areanticipated to fall short of projections by 35%; and

    WHEREAS, based upon such revenue shortfalls it is anticipated that the Authority willrequire additional funding from the Cities in order meet its financial obligations; and

    WHEREAS, the City has realized additional property tax revenue within the FY10budget which can be utilized to cover Sandy Springs proportional share of the anticipatedshortfall of funding for the Authority; and

    WHEREAS, the City Manager is seeking authorization from the Mayor and Council toamend the City of Sandy Springs budget to reallocate the aforementioned funds to authorizetheir use to cover the anticipated shortfall of funding for the Authority; and

    WHEREAS, the Mayor and City Council desire to authorize the requested budgetamendment; and

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    NOW, THEREFORE, BE IT HEREBY RESOLVED AS FOLLOWS:

    1. That the City of Sandy Springs budget is hereby amended as follows:Increase 100-1511-311-10.01 Property Taxes $900,000.00

    Increase 100-3810-572-00.00 Payment to E911 $900,000.00

    APPROVED AND ADOPTED this _________ day of ________________, 2010.

    Approved:

    ___________________________________Eva Galambos, Mayor

    Attest:

    __________________________________Michael Casey, City Clerk

    (SEAL)


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