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Microsoft Word
From the Richard Sugden LibrarySpencer, MAJillian M. Parsons
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Introduction
• After completing this course,• you will be able to:• Create and edit a document. • Use menus and toolbars in Word to
accomplish basic tasks.• Use templates to write a letter or résumé.• Save and print a finished document.
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My Credentials
• Bachelor of Arts from the University of Texas at Austin
• Continuing Education / Webmaster Training
• Masters of Science in Information Studies, The University of Texas at Austin
• Library Reference Work
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Let’s Get Started!
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What is Microsoft Word?
• Software• A tool• Word processing• Eons away from using a typewriter• Anything you write, you can create with
Microsoft Word…anything and more.• Opening a new document is the same as
getting out a fresh sheet of paper.
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Why Microsoft Word is your friend
• Spell Check• Thesaurus• Backspace• Delete• Undo • Redo
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Do not be afraid!
• You can not break the computer using only the keyboard and mouse.
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However, save your documents!
• My dear Aunt Peggy
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This is a Microsoft Word Window
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There are three toolbars
The Menu Toolbar
The Standard Toolbar
And, The Formatting Toolbar
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The Menu Toolbar
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File
•New
•Open
•Save
•Save as…
•Page Setup
•Print Preview
•Print…
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Edit•Undo Typing•Redo Typing•Cut•Copy•Paste•Select All•Find
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View
•Normal•Print Layout•Toolbars•Ruler
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Insert•Break•Page Numbers•Symbol•Picture•Diagram
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Format
•Font•Paragraph•Bullets and Numbering•Columns•Change Case
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Tools
•Spelling and Grammar•Language•Letters and Mailings
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Table
•Draw Table•Insert•Delete•Select•Table Auto Format•Show Gridlines
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Window
•New Window•Split
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Help
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Toolbars: The Standard Toolbar
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What do these icons mean?
NEW
OPEN
SAVE
PRINT PREVIEW
SPELL CHECK
CUT
COPY
PASTE
UNDO
REDO
INSERT TABLE
INSERT EXCEL
COLUMNS
HELP
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Toolbars: The Formatting Toolbar
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Formatting Toolbar and Icons
FONT
FONT SIZE
BOLD
ITALIC
UNDERLINE
ALIGN LEFT
ALIGN CENTER
ALIGN RIGHT
LINE SPACING
NUMBERING
BULLETS
OUTSIDE BORDER
HIGHLIGHTING FONT COLOR
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Demo: Right Clicking Menu
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This is what a Microsoft Word window looks like.
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Creating and editing a document
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Editing a Document
You will learn to use basic formatting to:• Select a font and font size• Add, delete, and move text around• Make text bold or italic• Change line spacing• Indent paragraphs• Create bulleted or numbered lists
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Select a font and font size
•From the Formatting Toolbar
•Using the drop-down device:
Place cursor on this triangle
Slide the cursor up and down the types of fonts available
To select font, click on the font name
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Select font size
To select a font size, do the same maneuver from the Formatting Toolbar, this time using the triangle to the right of the number
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Add, delete, and move text around
1. From the Menu Toolbar
Edit Cut
Edit Copy
Edit Paste
2. From the Standard Toolbar
CUT COPY PASTE
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Make text bold, italic or underlined
1. From the Formatting Toolbar
BOLD ITALIC UNDERLINED
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Change case
1. From the Menu Toolbar
Format Change Case:Sentence case.
lowercase
UPPERCASE
Title Case
tOGGLE cASE
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Change line spacing
1. From the Menu Toolbar
Format Paragraph
2. From the Formatting Toolbar
LINE SPACING
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Indent Paragraphs
1. From the Menu Toolbar
Format Paragraph
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Create bulleted or numbered lists
1. From the Menu ToolbarFormat Bullets and Numbering…
2. From the Formatting MenuNUMBERINGBULLETS
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Writing Letters and Résumés
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Writing Letters and Resumes
• From the Menu bar: File New »
On my Computer: Letters
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Writing Letters and Resumes
• From the Menu bar: File New »
On my Computer: Resumes
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Saving and Printing a Document
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Saving a document
1. From the Menu ToolbarFile Save, or
File Save as…
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Saving a document
2. From the Standard Menu
SAVE
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Printing a document
1. From the Menu Toolbar
File Page Setup
File Print Preview
File Print
2. From the Standard Menu
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Overview
• Can you edit text?• Can you identify
– The different toolbars?
• Are you ready to try on a real document?
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Questions?
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To Practice and to Play
• Practice Writing Letters, or• Practice Writing a Resume
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Upcoming Workshops
• February 29: 2 spots available for the Internet for Beginners class
• In March dates not definite: – Email class (6 spots available)– and another Internet for Beginners class (6
spots available)