Saudi Aramco: Company General Use
Incide
nt
Manag
ement
V
e
Product Guide:
SafeLife
Mobile Application
- Report Incidents
- Conduct Inspections
Version 2.0
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Saudi Aramco: Company General Use
Contents Introduction .............................................................................................. 2
Downloading the Mobile Application .................................................................... 3
Logging In ................................................................................................. 4
General Navigation ....................................................................................... 5
Incident Reporting & Inspection Management .......................................................... 7
Report Contractor Incident ............................................................................... 8
Report (Contractor) Near-Miss .......................................................................... 20
Report (Contractor) Safety Observation ................................................................ 24
Report Self-Injury (for Saudi Aramco Employees only) ................................................. 28
Search Server (Cloud)-saved Incidents .................................................................. 31
Conduct (Scheduled) Safety Inspection ................................................................. 35
Create (Ad-Hoc) Safety Inspection ...................................................................... 40
Search Server (Cloud)-saved Safety Inspections ........................................................ 46
Search and View Contractor Safety Trainings ........................................................... 49
Getting Help on Using the App .......................................................................... 51
Appendix A - Instructions for Proponent ISAs ........................................................... 55
Acquiring the CIRS Extranet Application Role ........................................................ 55
Assigning the CIRS Extranet Application Role ........................................................ 56
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Saudi Aramco: Company General Use
Introduction SafeLife Mobile Application empowers users (Aramco employees & Aramco Contractors) to report
safety observations, near-misses and incidents. In addition, the mobile application allows users to
create, conduct and search for safety inspections and to review contractor employee’s safety trainings
while out in the field. This mobile solution provides an alternative to the web-based SafeLife solution,
and has both on and off-line capabilities. This mobile application runs on mobile devices running iOS
and Android.
This Product Guide* will provide the general guidelines to navigate the application. It will not provide
a complete step-by-step to all functions within the application. Kindly see the section on “Getting
Help” to contact the development team. In addition, there will be differences between the images
found within this document and your actual mobile application due to different device types and
continuous updates of features and/or security fixes.
All data represented are used primarily for illustration purposes, and may not represent the true
‘productive’ status / situation of the solution
* All SafeLife user guides and documentation are subjected to change without prior notice. This will
include images, logics, access & authorization and process flows
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Downloading the Mobile Application This application is available for all Extranet-registered Saudi Aramco Contractors as well as Saudi
Aramco employees, and is available for both Android and iOS mobile devices. The solution can be
downloaded from the following URL: https://css.sapublichosting.com/SafeLife or by scanning the
following QR Code.
The URL will also contain links to the following documentation:
• Frequently Asked Questions
• This Product Guide
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Logging In
To be able to use SafeLife, a user will require the following:
• A Saudi Aramco-issued user ID*
• A registered mobile number (to receive your initial password and One-Time Passwords (OTPs) via SMS messaging)
* For contractors, kindly contact your sponsoring Saudi Aramco organization to register for a Saudi
Aramco ID. In addition, contractors will also require the necessary authorization to access EHSM data
and functions. Sponsoring organization can either contact Saudi Aramco’s Loss Prevention
Department (LPD) or the following site for further information on role assignment:
https://sharek.aramco.com.sa/orgs/30001886/Pages/CIRSviaExtranet.aspx
UserID and Password
One-Time Password received via SMS
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General Navigation
SafeLife Mobile Application was developed based on a set of pre-defined application guidelines. These
navigation options will appear throughout the mobile application.
Items in ‘lists’ can be deleted by swiping left, and clicking on “DELETE”. Examples of lists include:
• Incident Worklist
• Attachments
• Tools
• Injured Persons
• Chemicals
• Crane/Heavy Equipment
• Motor Vehicles
• Witnesses
Swipe
Main navigation is
performed via the ‘Main
Navigation Links’ at the
bottom of your screen
Entry remains modifiable
Entry is found
only on your
local device.
Entry has been
saved on server
and a copy
exist on your
local device.
CAUTION: In the event that you see this (sync) symbol, it means that the entry on your local device is out-of-sync with the server copy. When you click on this icon, a pop-up will appear with the information about the server entry’s date and time stamp, last person who updated the record and on which device. Synchronization is always perform 1-way; from the back-end server onto the local copy on your mobile device. Synchronization issues will always exist when users use both mobile and desktop (backend) solutions, and situations where multiple inspectors are assigned to a single inspection involving sites with little or no internet connectivity. To update the backend server with the version on your mobile device, kindly ensure that you:
• Click on the incident or inspection to make a change
• Perform a save or submit within the incident or inspection
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Main Process is
listed within the
header
“Next” indicates that
additional sub-
functions need to be
completed
Sub-function will
appear below the
header “Done” indicates that
you can create
multiple entries of
the sub-function.
Likewise, an “ ”
means you can add
multiple entries
Pre-defined values
exist. Click to display
the list.
Asterisk (‘*’)
indicates a
mandatory entry
Attributes can
be pre-defined
or free-text. In
this example,
Injury or Illness
and ID Type are
pre-defined,
while ID# is
free-text
“Submit” will save the
entry on server, and
trigger the approval
workflow Within incident
management, the
“Save” option wll
provide users
with the ability
of either
“Saving and
Submitting”, or
just save without
submitting.
If internet connectivity
does not exist, the mobile
application will always
save a local copy on the
mobile device.
Always remember to
make a change to the
incident or inspection,
and save it again when
your device is internet
connectivity.
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Incident Reporting & Inspection Management Reporting Safety Observations, Near-misses, Contractor Incidents and Personal Injury/Illness
is just one-click away. Depending on your business role set up on Saudi Aramco’s EHSM (SAP)
system, you will have the following options based on the table below. In addition, authorized
users are also able to create and conduct Safety Inspections via the Mobile Application.
Role
Safety Observation Near-miss Personal
Injury Contractor Incident
Create (Ad-Hoc)
Inspection*
Conduct Inspection*
Self Contractor Self Contractor
Saudi Aramco Employee
Yes - Yes - Yes - - if assigned
Chief Position Holders Yes Yes Yes Yes Yes Yes - if assigned
Safety Coordinators / HSE Specialty Group
Yes Yes Yes Yes Yes Yes Yes Yes
Saudi Aramco Contractors
- Yes - Yes - Yes - if assigned
Loss Prevention Department
Yes - Yes - Yes - Yes if assigned
Note: Table above may change without prior notice.
Options available based on assigned
role(s).
Tap on an option to begin reporting
Options available based on assigned
role(s) and Organizational Assignment.
Home Screen
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Report Contractor Incident The following is a step-by-step to report a contractor incident. Not all options (screens) will be shown.
Step 1: Selection of the situation (consequence types)
Swipe right to select
the applicable
situation.
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Step 2: Enter Basic Information
Enter a short
description and
narrative of what
happened
Enter the Location,
Date and Time
Swipe right to begin
entering Tools
Involved
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Step 2: Enter Basic Information (continue)
Complete the
‘Tools’
involved
section
Click ‘Add’ to save the
entry. Multiple Tools
can be added if
required
Click on
‘Next’ to
proceed
Complete the User
Group (Organization)
Section. The level of
reporting will differ
based on your
sponsoring
organization (e.g.
DWO, PMT etc.)
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Step 3: Enter Injury Details
Enter the
information of
person who
was injured
Enter how the
person was
injured
Click on ‘ ’ to
select the part
of the body
injured
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Step 3: Enter Injury Details (continue)
Select the
injured area /
section of the
body
Select the
specific area(s)
Select ‘OK’ to
complete your
selection
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Step 3: Enter Injury Details (continue)
Selected part
of the body
will be
highlighted
Select ‘Done’
when selection
is completed
Injured person and
details of injury has
been created. Click
‘ ’ if more than
one person is
injured/ill
Click on
‘Next’ to
proceed
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Step 4: Enter Dropped Object Details
Click on
‘Next’ to
proceed
Enter details
about the
dropped object
Select the Rig Zone and Rig Impact if the
incident happened at a Rig. Fall Energy is
calculated automatically upon entering
the dropped object details
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Step 5: Enter Witness Information
Click on
‘Next’ to
proceed
Enter details
about the
witness to the
incident
Select ‘Done’
when selection
entry is
completed
Witness has been
created. Click ‘ ’ if
there are more than
one witness
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Step 6: Add Attachment
Select ‘Upload’
to create an
attachment
Select if you wish to attach a
picture (taken with your camera)
or from a document/image
already in your mobile device
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Step 6: Add Attachment (continue)
Click on
‘Next’ to
proceed
Swipe left to delete (if
picture is to be retaken
or a new file is to be
selected)
The
Attachment
entry is
created
Click on
‘Upload’ to
add another
photo / file
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Step 7: Verify the situation information and save the contractor incident
* If internet connectivity exist, the mobile application automatically saves a copy to the backend
server (EHSM). If connectivity does not exist, only a local copy will be saved. Users will have the
option to synchronize both versions once connectivity becomes available.
Verify the situation
information to be
reported.
WARNING!!
Please be aware
that switching ‘off’
a previously
selected option will
ERASE all previously
entered information
‘Submit’ will save to the
server* and trigger an
approval workflow. No
local copy will be
created.
Click on ‘Save Draft’ to
save a local copy on your
mobile device for
additional updates
‘Save’ will offer
you 3 options:
Save and
Submit, Save
and Close and
Cancel Saving
Entry created
successfully on
your mobile
device. Click on
‘OK’ to
continue
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Step 8: Verify entry on the Incident (Local) Worklist
Local entry created for the
Incident.
indicates that the entry is
modifiable and no approval workflow
has been triggered.
indicates that the entry is only available on the local device and has not been
saved to the server.
CAUTION: In the event that you see this (sync) symbol, it means that the entry on your local device is out-of-sync with the server copy. When you click on this icon, a pop-up will appear with the information about the server entry’s date and time stamp, last person who updated the record and on which device. Synchronization is always perform 1-way; from the back-end server onto the local copy on your mobile device. If the copy on your mobile device is the latest, kindly ensure that you change the incident and perform a save within the incident.
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Report (Contractor) Near-Miss The following is a step-by-step to report a contractor near-miss. Not all options (screens) will be shown.
Kindly refer to the section ‘Report Contractor Incident’ for a more detailed step-by-step as several of
the process below are similar. The number of screen fields for entry for Saudi Aramco Employee Near-
miss is also different (reduced).
Step 1: Initiate Contractor Near-miss and complete Basic Information
Select ‘Near Miss’. If
authorized, you will have
the option of reporting
either for yourself or for a
contractor employee
Enter a short
description and
narrative of what
happened
Enter a potential loss
value and description
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Step 1: Complete Basic Information (continue)
Enter the Location,
Date and Time
Enter any tools
involved (if applicable)
Complete the User Group
(Organization) Section.
The level of reporting will
differ based on your
sponsoring organization
(e.g. DWO, PMT etc.). Self
(Employee) reporting will
only require the
Organization Code (which
will be defaulted)
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Step 2: Add Attachment and Save Draft (Local Save)
Select ‘Upload’
to create an
attachment
Entry created
successfully on
your mobile
device. Click on
‘OK’ to
continue
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Step 3: Verify entry on the Incident (Local) Worklist
Local entry created for the
Incident.
indicates that the entry is
modifiable and no approval workflow
has been triggered.
indicates that the entry is only available on the local device and has not been
saved to the server.
CAUTION: In the event that you see this (sync) symbol, it means that the entry on your local device is out-of-sync with the server copy. When you click on this icon, a pop-up will appear with the information about the server entry’s date and time stamp, last person who updated the record and on which device. Synchronization is always perform 1-way; from the back-end server onto the local copy on your mobile device. If the copy on your mobile device is the latest, kindly ensure that you change the incident and perform a save within the incident.
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Report (Contractor) Safety Observation
The following is a step-by-step to report a contractor safety observation. Not all options (screens) will
be shown. Kindly refer to the section ‘Report Contractor Incident’ for a more detailed step-by-step as
several of the process below are similar. The number of screen fields for entry for Saudi Aramco
Employee Safety Observation is also different (reduced).
Step 1: Initiate Contractor Safety Observation and complete Basic Information
Select ‘Safety Observation’.
If authorized, you will have
the option of reporting
either for yourself or for a
contractor employee
Enter a short
description and
narrative of what
happened
Enter an observation
category
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Step 1: Complete Basic Information (continue)
Enter the situation and
a short description
Enter any
tools
involved (if
applicable)
Complete the User Group
(Organization) Section.
The level of reporting will
differ based on your
sponsoring organization
(e.g. DWO, PMT etc.). Self
(Employee) reporting will
only require the
Organization Code (which
will be defaulted)
Enter the
Location, Date
and Time
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Step 2: Add Attachment and Save Draft (Local Save)
Entry created
successfully on
your mobile
device. Click on
‘OK’ to
continue
Select ‘Upload’
to create an
attachment
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Step 3: Verify entry on the Incident (Local) Worklist
Local entry created for the
Incident.
indicates that the entry is
modifiable and no approval workflow
has been triggered.
indicates that the entry is only available on the local device and has not been
saved to the server.
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Report Self-Injury (for Saudi Aramco Employees only) The following is a step-by-step to report a personal injury. Not all options (screens) will be shown.
Kindly refer to the section ‘Report Contractor Incident’ for a more detailed step-by-step.
Step 1: Initiate Self Injury and complete Basic Information
Select ‘Personal Injury’.
This option will only
appear for Saudi Aramco
employees
Enter a short
description and
narrative of what
happened
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Step 2: Complete Basic Information (continue), Add Attachment and Save Draft (Local Save)
Enter the
Location, Date
and Time
Verify (defaulted)
Employee’s
Organization Code
Select ‘Upload’
to create an
attachment
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Step 3: Verify entry on the Incident (Local) Worklist
Local entry created for the
Incident.
indicates that the entry is
modifiable and no approval workflow
has been triggered.
indicates that the entry is only available on the local device and has not been
saved to the server.
CAUTION: In the event that you see this (sync) symbol, it means that the entry on your local device is out-of-sync with the server copy. When you click on this icon, a pop-up will appear with the information about the server entry’s date and time stamp, last person who updated the record and on which device. Synchronization is always perform 1-way; from the back-end server onto the local copy on your mobile device. If the copy on your mobile device is the latest, kindly ensure that you change the incident and perform a save within the incident.
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Search Server (Cloud)-saved Incidents Situation may exist where a server-saved entry needs to be downloaded for additional processing (or
simply for record-keeping and display-only purpose). For example, a Contractor Incident was reported,
but the workflow approval has not been triggered due to insufficient information available at the time
of reporting (missing attachment). A safety engineer / coordinator can download the server-saved
copy onto his mobile to complete the entry and submit for workflow approval.
Step 1: Access the Search page
Search Click on
‘Search
Incident’
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Step 2: Enter search criteria and review search results
Enter the Search
Criteria.
WARNING!!
It is important to
limit your search
either by ‘Type’ or
‘Date’. Too wide a
search criteria may
result in long search
/ retrieval times
Search result
will appear
here
A search result may be
‘Ready for download’
( ) or ‘Already
downloaded’ ( )
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Step 3: Download to your local device
Confirmation of
successful
download. Click
on ‘OK’ to
continue
Click on the
icon ( ) to
download the
entry
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Step 4: Verify the download
Icon has been
changed
to ’Already
downloaded’
( )
Entry now exists on
your local device.
Since the Status is
already ‘Closed’, the
entry is not modifiable
(missing symbol)
Go to your
Incident
(Local)
Worklist
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Conduct (Scheduled) Safety Inspection The following is a step-by-step to conduct a Safety Inspection. There are two different ways to perform
a Safety Inspection:
• Option 1: Home >> Conduct Inspection >> Inspection Calendar
• Option 2: (when available on your local device) Inspection (Local) Worklist
The following will detail the steps required for conducting a Safety Inspection via Option 1. For Option2,
kindly navigate to the section on Search Server (Cloud)-saved Inspections
Step 1: Locate the Inspection on the Inspection Calendar
This symbol
will show the
availability of
the
Inspection on
your mobile
device
On your Home
Screen… Available
(Scheduled)
inspections can
be identified
by a “dot”
below the date
…click on
“Conduct
Inspection”
Selecting the
date will return
the inspection
details. Click on
“Launch” to
initiate the
Inspection
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Step 2: Inspection Status, Checklist and Questions
Inspections can comprise of one (or more) checklists, with each checklist containing one or more
elements or questions. (If an element exist), each element will then contain multiple questions. Each
question can have different responses. The setup of checklists, elements, questions and responses is
the responsibility of the organization safety coordinator or Loss Prevention Department, performed
on the SafeLife Desktop (Web) solution via the Administration function.
Inspection
summary,
including
overall status
Inspection
checklist(s)
and individual
completion
status
Click on each
number circle to
access each
question, and
answer them
Findings and Recommendations
for each question will be shown
(if available). All negative
outcomes will require the user to
enter a finding.
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Step 3: (For negative outcomes) enter Findings and Recommendations
In the event of a negative outcome, the solution allows the capture of findings with the possibility of
attaching images and documents. Recommendations can also be entered as part of the findings.
In the event of a
negative outcome,
enter the Findings,
and provide supporting
documentation (or
images)
(Optional) Provide
recommendations
Saving (without
submitting) will save the
Inspection on both your
local device and on the
backend server (EHSM)
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Step 4: Synchronization of Inspection
In situations where:
• Inspection is to be performed by multiple parties
• Inspection is performed by the same user, but on multiple devices
…SafeLife Mobile application performs a check to synchronize the local copy on your mobile device
with the version available on the server backend (EHSM). It is recommended that users perform a
synchronization whenever it is required.
Local version is not in-
sync with the version
on the server backend
(EHSM)
Message will show who, when and on
what device was the latest update
performed. An “Update” will
syncrhonize the local copy on your
mobile device with the server version
* CAUTION: It is highly important to ensure that you check the date and time stamp of the latest server version. Synchronization issues will always exist when multiple inspectors are assigned to a single inspection involving sites with no internet connectivity.
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Step 5: Submission of Inspection
(With the exception of Safety Behaviour Observation Inspection, SBOI), inspections can only be
submitted when the overall status is at 100%
Ensure that
overall status
is at 100%
Click on
“Submit” Confirmation of
successful submission
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Create (Ad-Hoc) Safety Inspection The following is a step-by-step to create an (Ad-Hoc) Safety Inspection. Safety Inspections are normally
planned events that are created by Safety Coordinators or Loss Prevention Department, and created
as Inspection events close to the inspection date. However, there may be instances where safety
inspections need to be performed on an ad-hoc basis, such as unannounced inspections.
Creation of ad-hoc safety inspections will require 3 components:
• Inspection Details: Overall information regarding the safety inspection
• Select Checklist: Assigning safety checklists to the safety inspection
• Select Team: Assigning team members
Step 1: Locate the Inspection on the Inspection Calendar
On your Home
Screen…
…click on
“Create
Inspection”
There are 3 steps in creating an
ad-hoc inspection: Details,
Checklists and Team Members
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Step 2: Maintain Safety Inspection Details
Within Inspection Details, select
the Inspection Type….
…and complete the remaining
information.
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Step 3: Select and Assign Checklist(s)
Within Checklist,
select one (or more)
checklist for the
Inspection
Verify the
checklist(s)
selected
Click here to view the
elements/questions
within each checklist
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Step 4: Select and Assign Inspection Team Members
Within Teams, select the role of
the team member….
You can search by
Network ID or
Badge Number
Click on ‘Search’, and if
internet connectivity is
available, a match will
appear for selection
NOTE: Although SafeLife v2.0 allows team members to be selected from any organization within Saudi Aramco, the solution does not allow members outside of the proponent organization to update the inspection. Kindly contact your Safety Coordinator or Loss Prevention Department for the latest update on this function.
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Multiple members can be
selected for every safety
inspection
Clicking on ‘Submit’ on the
main create inspection screen
will trigger a creation on the
backend server.
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Step 6: Locating the Created (Ad-Hoc) Inspection
The newly created inspection
can be found either on the
inspection (local) worklist….
…or on the Home screen by
clicking on the “Conduct
Inspection” button
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Search Server (Cloud)-saved Safety Inspections In the event that you are:
• Assigned to work on a safety Inspection, but is unable to the calendar-view
• Are a safety coordinator and would like to work on / view safety inspections on your mobile device
You may perform a search for the Inspection and download it onto your mobile device for on-the-
move processing or off-line review.
Step 1: Access the Search page
Search Click on
‘Search
Inspection’
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Step 2: Enter search criteria and review search results
Enter the Search
Criteria.
WARNING!!
It is important to
limit your search
either by
‘Organization’,
‘Inspection Type’ or
‘Date’. Too wide a
search criteria may
result in long search
/ retrieval times
Search result
will appear
here
A search result may be
‘Ready for download’
( ) or ‘Already
downloaded’ ( )
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Step 3: Download to your local device
Downloaded safety
inspections can be
viewed on the
inspection (local)
worklist
Local version is not
in-sync with the
version on the
server backend
(EHSM)
* CAUTION: It is highly important to ensure that you check the date and time stamp of the latest server version. Synchronization issues will always exist when multiple inspectors are assigned to a single inspection involving sites with no internet connectivity.
Message will show who, when and on
what device was the latest update
performed. An “Update” will
syncrhonize the local copy on your
mobile device with the server version
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Search and View Contractor Safety Trainings This function allows Safety Coordinators and Inspectors the capability of viewing the Safety Training
competency levels of contractors out in the field. The solution will only display results if contracting
companies enters and continuously update the safety training of their employees on the SafeLife
Desktop (Web) version.
Step 1: Access the Search page
Search Click on
‘Search
Competency’
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Step 2: Enter search criteria and review search results
Enter the
Search
Criteria.
Search result
will appear
here
Click here for a
“Display Only”
view of a
contractor
employee’s safety
training record
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Getting Help on Using the App SafeLife Mobile Application was designed to be highly intuitive, yet functional and interactive.
However, in the event that more information or help is required, we ensure that it should be no more
than one (or two) clicks away.
Step 1: Access the ‘More Information’ page
More More
Options
Current
Mobile
Application
version
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Step 2: Informational
‘Dashboard’ will
show information
based on your
role
‘About’ will
describe the
purpose of the
Mobile
Application
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Step 3: Getting Help
For ‘Support’ on using
the Mobile
Application, you may
fill up this form,
together with a brief
title, issue
encountered and
(optional) an
attachment.
Click on ‘Submit’ to
send the information
via e-mail to Saudi
Aramco’s IT Helpdesk.
A copy of the e-mail
will also be sent to
your Saudi Aramco e-
mail account.
‘Contact Us’ will
allow you to call Saudi
Aramco’s IT Helpdesk.
You can either click
on ‘Call’, or the
telephone number
shown to call via your
mobile device
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Step 4: Mobile Application Update
It is important for the Mobile Application to remain updated with the latest enhancements, technical
and security fixes. The Mobile Application will automatically check for the latest version every time
you log in using your Saudi Aramco UserID, password and One-time Password. However, if you choose
to ‘dismiss’ the installation, you always have the option to go to ‘More’ > ‘Update’ to update the
version of your mobile application.
You will see this
message if your
mobile application
is up-to-date
You will see this message if your mobile
application requires an update. Click on
‘Update’ to re-download the
application. The latest download will
overwrite the existing version. All local
data will remain unchanged.
WARNING!!
It is important to not manually uninstall
a previous version, as you will lose all
local data saved on your device
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Saudi Aramco: Company General Use
Appendix A - Instructions for Proponent ISAs Note: The original document for this instruction can be found on the Loss Prevention
Department’s website:
https://sharek.aramco.com.sa/orgs/30001886/Pages/CIRSviaExtranet.aspx
Contractors require application role EHSM:CIRS_INITIATE_INCIDENT to access SafeLife via
the extranet portal. Proponent Information Security Analyst (ISA) must request this role on
behalf of their department and assign it to their authorized extranet users (Contractors).
ISAs only need to request the application role once. After the role has been acquired they
can assign it to multiple contractors as required. To ease transition, we have adopted the
old role for the Contractor Incident Reporting System (CIRS) to be used for SafeLife. From
this point on, SafeLife and CIRS may be used interchangeably.
Acquiring the CIRS Extranet Application Role Proponent ISAs can request the application role as follows:
• Open PRH transaction ZBCNIG01_XNET_WF
• Click Application Roles Maint button
• Select ISA
• Select role EHSM:CIRS_INITIATE_INCIDENT, enter Justification, and click the
• Request Role button to submit the request.
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Saudi Aramco: Company General Use
Assigning the CIRS Extranet Application Role After acquiring the application role, Proponent ISAs can assign it to their authorized
extranet users as follows:
• Open PRH transaction ZBCNIG01_XNET_WF
• Enter the extranet Network ID* and User Type and click the Chg Usr button
• Switch to Application Roles tab and check role
EHSM:CIRS_INITIATE_INCIDENT.
• Enter a valid Expiry Date and Justification and click the Execute button.
* Note: Kindly abide by Saudi Aramco’s GI-299.220 (Remote Access to Saudi Aramco Computer Systems and Networks) to ensure that Form SA-9696 is completed by Contractor employee. UserID for Contractor employee can be assigned upon the completion of Form SA 8205-5 (Extranet User Access Request Form)