Module 25Module 25
STEPS 20 & 21STEPS 20 & 21
CONSTRUCTION and CONSTRUCTION and OPERATION & OPERATION &
MAINTENANCEMAINTENANCE
Module 25Module 25
STEPS 20 & 21STEPS 20 & 21
CONSTRUCTION and CONSTRUCTION and OPERATION & OPERATION &
MAINTENANCEMAINTENANCE
Civil Works Orientation Course - FY 11
OBJECTIVES:OBJECTIVES:OBJECTIVES:OBJECTIVES:
The module will provide an overview of:
Project Construction Project Operation, Maintenance,
Repair, Replacement, and Rehabilitation (OMRR&R)
AWARD CONSTRUCTION AWARD CONSTRUCTION CONTRACTCONTRACT
After PPA is executed
After all LERRDS are acquired by sponsor
After Federal and sponsor funds are received
GENERAL PRINCIPLESGENERAL PRINCIPLES
• Private contractors are usedPrivate contractors are used
• Process is usually competitive - exceptions areProcess is usually competitive - exceptions are Small Business Set-a-sidesSmall Business Set-a-sides
• Construction contracting is governed by:Construction contracting is governed by:
– Federal Acquisition Regulations (FAR)Federal Acquisition Regulations (FAR)
– Department of Defense Supplement (DFARS)Department of Defense Supplement (DFARS)
– Army Supplement (AFARS)Army Supplement (AFARS)
– Engineer Supplement (EFARS)Engineer Supplement (EFARS)
CONTRACT PROCESSCONTRACT PROCESS CONTRACT PROCESSCONTRACT PROCESS • Presolicitation Notice/Synopsis Advertisement
• Invitation for Bid (IFB) or Request for
Proposals (RFP)
• Site Inspection and Prebid Conference
• Bid Opening or Proposal Evaluation
• Notice of Award
• Preconstruction Conference
• Notice to Proceed
CONSTRUCTION FIELD CONSTRUCTION FIELD OFFICEOFFICE
(Varies according to workload)(Varies according to workload)
• Area / Resident EngineerArea / Resident Engineer
• Project EngineerProject Engineer
• Field EngineerField Engineer
• Office EngineerOffice Engineer
• Quality Assurance PersonnelQuality Assurance Personnel
• Support PersonnelSupport Personnel
PARTNERINGPARTNERINGPARTNERINGPARTNERING
WHY: To reduce the amount of litigation on
Government construction contracts and is
offered on all contracts
WHO: All team members and contractor
personnel
HOW: Usually informal. Under formal situations:
conduct a partnering workshop before
construction; develop and sign charter; hold
regroup meetings.
CONSTRUCTION CONSTRUCTION RESPONSIBILITIESRESPONSIBILITIES
• Perform plan-in-hand site review during Perform plan-in-hand site review during designdesign
• Perform constructability review duringPerform constructability review during design (BCOE review)design (BCOE review)
• Provide liquidated damages rate and otherProvide liquidated damages rate and other contract special provisions contract special provisions
• Conduct the preconstruction conferencesConduct the preconstruction conferences
CONSTRUCTION CONSTRUCTION RESPONSIBILITIESRESPONSIBILITIES
• Perform quality construction management Perform quality construction management by assuring that the contractor by assuring that the contractor provides QCprovides QC
• Assure the project is constructed Assure the project is constructed according to the plans and specsaccording to the plans and specs
• Enforce all contract provisions and Enforce all contract provisions and requirements requirements
• Assure compliance with all safetyAssure compliance with all safety requirements requirements
CONSTRUCTION CONSTRUCTION RESPONSIBILITIESRESPONSIBILITIES
• Issue contract modifications within Issue contract modifications within authorityauthority
• Approve contractor progress paymentApprove contractor progress payment
• Review the work for final acceptance Review the work for final acceptance
• Coordinate warranty issuesCoordinate warranty issues
• Insure compliance with all applicable Insure compliance with all applicable regulatory and local building regulatory and local building
requirementsrequirements
CONSTRUCTION GOALCONSTRUCTION GOAL
The ultimate goal of the Corps is to The ultimate goal of the Corps is to deliver a quality project, on time,deliver a quality project, on time,within budget, and with zero claimswithin budget, and with zero claims
Emergency Stream Bank Erosion Protection
Seattle District
Emergency Stream Bank Erosion Protection
Seattle District
Riverine Habitat Restoration, Seattle District
Riverine Habitat Restoration, Seattle District
Everglades S-65 Control Structure
S-65 Control Structure
Beach Nourishment, Ocean City, MD
Beach Nourishment, Ocean City, MD
Beach Nourishment, Ocean City, MD
Beach Nourishment, (Before) Miami/Dade
County, FL
After
Jetty Construction, Chesapeake Bay, Baltimore District
Wetlands Restoration (Geotextile Tubes) Smith Island, MD
Olmsted Locks Construction January 29, 1997
Olmsted Locks Construction March 6, 1997
Olmsted Locks ConstructionFebruary 28, 2000
Olmsted Locks & Dam Project1996 rendering of completed project
Flood Protection Levee (Pump Station Construction)
Lock Haven, PA
Flood Protection Levee Lock Haven, PA
Flood Protection Wall South Frankfort, KY
Flood Protection Wall South Frankfort, KY
Kentucky River FloodingMarch 2, 1997
South Frankfort, KY
Kentucky River FloodingMarch 2, 1997
Kentucky River FloodingMarch 2, 1997
CONTRACT CONTRACT MODIFICATIONSMODIFICATIONS
CONTRACT CONTRACT MODIFICATIONSMODIFICATIONS
• Reasons for modifications– unforeseeable, unusually severe weather– differing site conditions– design omissions– design changes– user requests change
• Close coordination between the contractor, the field office, the project manager, the local sponsor, and the designer
DISPUTESDISPUTESDISPUTESDISPUTES
Can be resolved by:– Issuing a modification for the disputed work– Alternate disputes resolution (ADR)– Appeal to the Board of Appeals or the Federal
Court
CLAIMSCLAIMSCLAIMSCLAIMS
Claims under $100,000 must have a contracting officer’s decision rendered within 60 days
Claims over $100,000 must give a date to expect the contracting officer’s decision within 60 days
Claims over $100,000 must be certified by an officer of the construction company
Claims under $100,000 must have a contracting officer’s decision rendered within 60 days
Claims over $100,000 must give a date to expect the contracting officer’s decision within 60 days
Claims over $100,000 must be certified by an officer of the construction company
CONSTRUCTION COST SHARING: Flood Risk Management – varies from
50/50 to 65/35
Ecosystem Restoration - 65/35
Inland Navigation - 50/50 (Inland Waterways Trust Fund)
Deep Draft Navigation - proportional to depth of construction: Non-Federal share is 10% to Depths of 20 feet; 25% between 20 and 45 feet; and 50% over 45 feet.
Recreation - 50/50
PPA Guidance -PPA Guidance - Specifically Authorized Projects Specifically Authorized Projects
PPA Guidance -PPA Guidance - Specifically Authorized Projects Specifically Authorized Projects
SECTION 902 LIMITSSECTION 902 LIMITSSECTION 902 LIMITSSECTION 902 LIMITS
Water Resources Development Act of 1986
Established a maximum cost of a project
– authorized project cost can not be increased by more than 20 percent (excluding inflation) without further Congressional authorization
• Final Inspection• Corps accepts project from contractor• Corps transfers project to sponsor• Contract close-out• Financial close-out with sponsor
ACCEPTANCE OF PROJECT
Private contractors are typically used Requires close coordination between
contractor, Corps, and sponsor Project is accepted from contractor and
transferred to sponsor
SUMMARY
STEP 21STEP 21
OMRR&ROMRR&R
STEP 21STEP 21
OMRR&ROMRR&R
• Operation• Maintenance• Repair• Replacement• Rehabilitation
OMRR & R
WHO IS RESPONSIBLE WHO IS RESPONSIBLE FOR OMRR&R?FOR OMRR&R?
• OMRR&R for newly completed flood risk OMRR&R for newly completed flood risk management and environmental restoration management and environmental restoration projects is 100% sponsor responsibilityprojects is 100% sponsor responsibility
• The Corps is responsible for:The Corps is responsible for:- Inland Navigation- Inland Navigation- Deep Draft Navigation Dredging- Deep Draft Navigation Dredging- Multi-purpose flood control - Multi-purpose flood control projects completed prior to 1986 projects completed prior to 1986
OVERSEE SPONSOR OVERSEE SPONSOR OPERATED PROJECTSOPERATED PROJECTSOVERSEE SPONSOR OVERSEE SPONSOR
OPERATED PROJECTSOPERATED PROJECTS
• The Corps oversees sponsor-operated projects
– Corps prepares and provides sponsor with O&M manual at time of construction
– Corps maintains annual inspection program – Inspection of Completed Works (ICW)
– Sponsor completes semi-annual operation report
LOCAL FLOOD RISK LOCAL FLOOD RISK MANAGEMENT PROJECTSMANAGEMENT PROJECTS
• OMRR&R responsibilities include: OMRR&R responsibilities include:
– repairing minor damages to leveesrepairing minor damages to levees
– activating flood control devices activating flood control devices prior to floodprior to flood
– maintaining pumping stationsmaintaining pumping stations
– mowing leveesmowing levees
• Operation and maintenance of local flood protection projects (LFPP) – Since 1941, Corps has constructed flood
control projects and turned them over to local sponsor for maintenance
– Maintenance is 100% non-Federal cost
• Operation and maintenance of local flood protection projects (LFPP) – Since 1941, Corps has constructed flood
control projects and turned them over to local sponsor for maintenance
– Maintenance is 100% non-Federal cost
OPERATE AND OPERATE AND MAINTAIN LFPPMAINTAIN LFPP
FLOOD RISK MANAGEMENT FLOOD RISK MANAGEMENT BY THE CORPSBY THE CORPS
• Corps Program responsibilities:– Operate and maintain reservoirs built before 1986 and
some local flood protection projects built before 1941– Oversee and inspect sponsor-operated projects:
– Inspection of Completed Works (Federal)– Rehabilitation and Inspection Program (non-Federal)
– Manage natural resources and recreational facilities
Manage natural resources at flood risk management projects– Protect project visitors– Protect project resources– Preserve and enhance aesthetic integrity– Prevent unauthorized structures on lands– Improve environment through vegetative
management
For major projects where authorized, the Corps manages recreation facilities
NATURAL RESOURCESNATURAL RESOURCES
HURRICANE & STORM HURRICANE & STORM DAMAGE REDUCTIONDAMAGE REDUCTION
• OMRR&R is a non-Federal responsibility
– paid 100% by the sponsor*
• Responsibilities include:
– rebuilding dunes after they have eroded
– replanting the dunes grasses as needed
– repairing fencing around dune areas
*Periodic nourishment of project is considered “continuing construction”
• OMRR&R is a non-Federal responsibility– paid 100% by the sponsor
• The Corps strives to implement ecosystem restoration projects with little O&M needs (i.e. sustainable)
• OMRR&R is a non-Federal responsibility– paid 100% by the sponsor
• The Corps strives to implement ecosystem restoration projects with little O&M needs (i.e. sustainable)
ECOSYSTEM RESTORATIONECOSYSTEM RESTORATION
• Deep-draft navigation projects
– projects 45 ft. or less deep are paid 100% Federal– projects depths below 45 ft. are cost-shared
50% / 50%
• Inland navigation projects– general navigation features are paid 100%
Federal
• All service facilities located beyond the limits of the Federal channel are paid 100% by non-Federal
NAVIGATION
NAVIGATION
• The size/cost of the navigation O&M program is The size/cost of the navigation O&M program is somewhat constant, and varies as the need for somewhat constant, and varies as the need for maintenance arisesmaintenance arises
• Funding is driven by the need for action, not by an Funding is driven by the need for action, not by an attempt to maintain an authorized project depthattempt to maintain an authorized project depth
• Responsibilities include dredging channels and Responsibilities include dredging channels and repairing jetties, locks, & damsrepairing jetties, locks, & dams
• Coordination with the local sponsor or agencies is Coordination with the local sponsor or agencies is keykey
– Sponsor must identify dredge disposal areasSponsor must identify dredge disposal areas
Manage and operate facilities at existing multipurpose dam projects – 75 Projects nationwide– Power provided to public through Power
Marketing Administrations (PMA) Southeastern Power Administration (SEPA) Southwestern Power Administration (SWPA) Bonneville Power Administration (BPA) Western Area Power Administration (WAPA)
– 100% Federally funded at this time
HYDROPOWERHYDROPOWER
CORPS’ O&M FUNDINGCORPS’ O&M FUNDINGCORPS’ O&M FUNDINGCORPS’ O&M FUNDING
• Congress appropriates funds annually for operation and maintenance of Corps projects– Special items are requested and
scheduled 2 years prior to execution• Funds also are provided for ICW program• All work is prioritized nationwide• Unbudgeted work: emergencies
REPAIR/REHAB OF FEDERAL PROJECTS
• Less than $ 3 million = funded through O&M budget
• Over $ 3 million = report prepared and funded through O&M budget
• Large “Replacement” projects funded through CG budget – no budgetary guidance as to dollar minimum size, but generally will exceed $6 million
Major infrastructure repairs for Federal O&M projects (greater than $ 6 million?)
Rehabilitation Evaluation Report (RER) is prepared
Projects must compete with other new construction starts
Reliability improvements Efficiency improvements
MAJOR REPLACEMENT MAJOR REPLACEMENT PROGRAMPROGRAM
CORPS’ O&M PROGRAMCORPS’ O&M PROGRAMCORPS’ O&M PROGRAMCORPS’ O&M PROGRAM
• ASSET MANAGEMENT• The Corps is moving toward a systems
approach for managing its operational assets on a basin wide basis
• Implementation will vary by District/MSC• Goal is to provide for a more efficient
process for prioritizing funding needs and scheduling major rehabilitation of projects
O&M AND THE PROJECT O&M AND THE PROJECT DEVELOPMENT PROCESSDEVELOPMENT PROCESS
• How does the O&M function and responsibilities How does the O&M function and responsibilities fit into the initial project development process?fit into the initial project development process?
– Plan formulationPlan formulation
– EconomicsEconomics
– Cost estimatesCost estimates
– Sponsor responsibilitiesSponsor responsibilities
O&M AND THE PROJECT O&M AND THE PROJECT DEVELOPMENT PROCESSDEVELOPMENT PROCESS
• Corps O&M function and responsibilities can Corps O&M function and responsibilities can lead to new work:lead to new work:
– Inspection of Completed Works Program (ICW)Inspection of Completed Works Program (ICW)
– Rehabilitation and Inspection Program (RIP)Rehabilitation and Inspection Program (RIP)
– Section 216 Review of Completed ProjectsSection 216 Review of Completed Projects
– Flood Risk ManagementFlood Risk Management
– Coastal Storm Risk ManagementCoastal Storm Risk Management
– NavigationNavigation
SUMMARYSUMMARYSUMMARYSUMMARY All new projects are maintained by local
sponsor except navigation
Corps provides O&M manual to sponsor
Corps has periodic inspections of projects
Corps has large operations program for
major reservoirs and navigation systems
O&M must be considered during project
development process
All new projects are maintained by local
sponsor except navigation
Corps provides O&M manual to sponsor
Corps has periodic inspections of projects
Corps has large operations program for
major reservoirs and navigation systems
O&M must be considered during project
development process