Download - MSI e-Procurement Overview
managementSOLUT IONS
Management Solutions Inc.A Small Business Administration 8(a) Certified Enterprise
managementSOLUT IONS
‣ E-PROCUREMENT
‣ MANAGED DATA SERVICES
‣ DESKTOP SOLUTIONS
‣ SOFTWARE LICENSING
‣ NETWORK HARDWARE
‣ IT SERVICES
‣ ASSET RECOVERY
HOSTED E-PROCUREMENT SOLUTION OVERVIEW
• Founded in 2001
• Federal Small Business Administration 8(a) certified‣ Certified as Minority Business Enterprise in Arkansas
‣ Registered with the Arkansas Vendor Services
• Headquartered in Little Rock, Arkansas‣ Satellite offices in Washington D.C. and Chicago, Illinois.
• Work with key service and technology parters + VARS to deliver best-in-class, cost effective solutions
ABOUT MSI
MSI SERVICES + SOLUTIONS
E-PROCUREMENT
‣ H O S T E D S a a S S O L U T I O N
‣ B E S T P R I C E O P T I M I Z A T I O N
‣ P R O C E S S + B U D G E T C O N T R O L S
‣ R E A L - T I M E R E P O R T I N G
MANAGED DATA SERVICES
‣ EXTENSIVE, PROACTIVE MONITORING
‣ P R O P R I E T A R Y A U T O N O M I C
E N G I N E S T H A T R E D U C E T I M E S
T O R E S O L V E E X C E P T I O N S
HARDWARE + SOFTWARE
‣ D E S K T O P , N E T W O R K , + S T O R A G E
‣ SOFTWARE + LICENSING SERVICES
‣ HANDHELD + PRINT SOLUTIONS
‣ S Y S T E M A C C E S S O R I E S
IT SERVICES
‣ S Y S T E M A R C H I T E C T U R E
‣ I N S T A L L A T I O N + M A I N T E N A N C E
‣ S E C U R I T Y A D M I N I S T R A T I O N
‣ H E L P D E S K S U P P O R T
PRE-OWNED NETWORKING GEAR
‣ S A V I N G S O F U P T O 6 0 %
‣ S P A R I N G S T R A T E G I E S
‣ S T A N D A R D 1 - Y E A R O V E R N I G H T
R E P L A C E M E N T W A R R A N T Y
ASSET RECOVERY
‣ R E - M A R K E T I N G S E R V I C E S T O
C O N V E R T O U T D A T E D A S S E T S
‣ C O L L E C T I O N + R E M O V A L
‣ PROPER DISPOSAL OF EQUIPMENT
• More than 1/3 of all organizations purchase off-contract‣ Orgs. lose 22% of every dollar spent out of compliance
• Poor spend visibility erodes negotiation + contracting performance between 5% - 7%
• Sourcing strategies generate immediate cost savings‣ Increasing compliance provides greater control and visibility
‣ Each new dollar brought under control reduces costs 5% - 20%
PROCUREMENT CHALLENGES
MSI HOSTED E-PROCUREMENT SOLUTIONREDUCE COSTS CONTROL SPENDING DRIVE PRODUCTIVITY
Features
• Web-based, vendor-neutral, procurement platform
• Centralized purchasing from all vendors through a single portal
• Purchasing Rules Manager
• Budget Management Tools
• Vendor Contract Management
• Spend Management Tools
- Track spend by Vendor, Department, Location, Etc.
• Exchange data with suppliers + systems through cXML, EDI, etc.
• Best Price Optimization
- Searches all vendor catalogs
- Real-time price comparisons of BPS suppliers vs. client catalogs
Benefits
• Automates organization policies + approval routing process
- Reduce order cycles by of 66%
- Reduce purchasing costs by 58%
• Manage contract compliance + prevent maverick spend
- Reduce spend by 5-20%
• Provide real-time visibility into user + department spending
• Reduce A/P processing costs
• Optimize savings on each order
• Easy, low cost to start + scale
- No hardware or software to buy
- No annual maintenance fees
managementSOLUT IONS
E-PROCUREMENT PLATFORM
PROCUREMENT DASHBOARDEASY TO USE INTERFACE ENCOURAGES USER ADOPTION
Dashboard messages for internal communications
Users customized shopping lists
Open Order Requisitions
Orders pending approval by Users
CENTRALIZED PROCUREMENT PORTAL
Clients can upload + view all vendor contracts
RULE MANAGER TOOL AUTOMATES ORGANIZATION POLICIES + APPROVAL ROUTING PROCESS
Can be applied to Groups, individual Users, + internal Reference Codes
Rule types include:• Item Limit• Order Limits• Approved Items• Generic Items• Shipping Locations• Budgets
Apply rules for individual vendor catalogs
Assign a group of approvers or an individual
Set spending limits per User or Group
CONTRACT MANAGEMENTMANAGE ALL CONTRACTS ON A SINGLE PLATFORM
Manages vendor contract pricing and compliance
Upload contracts to secure server for storage + easy access
Clients can upload contract pricing using Excel worksheet
BEST PRICE OPTIMIZATIONSEARCH + COMPARE PRICES ACROSS MULTIPLE VENDOR CATALOGS
Price optimization is designated by Red, Yellow + Green Dots
Clicking on dot shows optimized, alternative item
Validates Reference Code + Department specified by User
User can add attachments to send to vendor
REAL TIME MANAGEMENT REPORTSIMPROVES NEGOTIATION + CONTRACTING PERFORMANCE
Variable reporting fields by User, Vendor, LocationsDepartment, etc.
Export reports in multiple formats: Excel, HTML, PDF, CSV, Tiff + Archive
managementSOLUT IONS
E-PROCUREMENT PLATFORMDELIVERY MANAGEMENT TOOLS
DELIVERY MANAGEMENTCOMPARE COST FROM MULTIPLE VENDORS
Compare all carrier contracts to provide Best Price Option
DELIVERY MANAGEMENTSINGLE SHIPPING INTERFACE PERFORMANCE TRACKING CONSOLIDATED BILLING
Ability to set controls for each individual users
Validates Cost Centers or GL Codes before shipment
Payments can be made by Cost Center or personal credit card
Email Notification of shipment + delivery date.
Import addresses from MS Outlook, DHL ,UPS or FedEx
Shipping using DHL, UPS and FedEx from one application
Breakdown of shipping costs by carrier
Account Summary
Shipping trends by carrier
Available Reports
DESKTOP SHIPPING DASHBOARDTOOLS TO BETTER MANAGE SHIPPING EXPENDITURES
managementSOLUT IONS
SUMMARY
• Purchase from different vendors on a single order
• Streamline workflow processes + reduce costs
• Easy + inexpensive to use and implement
• Hosted Software as a Service (SaaS) Solution‣ No hardware or software to purchase or maintenance fees
‣ Can be implemented in less than 30 days
‣ Low risk with 30 day termination clause
‣ Minimal, one-time, set-up + training costs + monthly user fees
• Electronic Three-Way Order/Invoice Matching‣ Simplifies + standardizes workflow with approval routing process
‣ Includes audit trail with date stamps + electronic signatures
VALUE + BENEFITSREDUCE COSTS CONTROL SPENDING DRIVE PRODUCTIVITY
VALUE + BENEFITSREDUCE COSTS CONTROL SPENDING DRIVE PRODUCTIVITY
Manageability
• Purchase from different vendors on a single order
• Save purchase preferences and shopping lists by user
• Real-time reports by supplier, product, user, location, dept.
• Exchange data with suppliers and legacy systems through cXML, EDI, and Email
• Real-time, customized benchmarking with price and spend comparisons
• Fully scalable, hosted service-based, vendor-neutral, procurement platform
Control
• Automated policies + approval routing processes
• User and/or group-specific rules + guidelines
• Centralize vendor contracts + manage contract compliance
• Management Tools help control + track spending across departments
• Eliminates maverick spending
• Provide real-time visibility into user + department spending
Savings
• Reduction is order cycles will reduce costs by up to 58%
• Compliancy drives 5-20% reduction in spend
• Reduce in-contract purchases
• No software, hardware, or maintenance costs
• Reduce O/T + temp staffing
• Real-time price comparison of vendor catalogs guarantees best pricing
managementSOLUT IONS
Management Solutions Inc.A Small Business Administration 8(a) Certified Enterprise
managementSOLUT IONS
Thank You
1001 Pennsylvania Ave., NW, Suite 600, South Washington, DC 20004
P: (202) 742-6730 E: [email protected] www.msi-solutions.us