MyBEAP – Tutorial for BSSRs (Athens Campus)

MyBEAP OverviewThis tutorial is designed to provide a broad overview of the MyBEAP online plan generator that creates a Building Emergency Action Plan (BEAP) for occupied buildings at the University of Georgia. (It should take about 5 minutes to view this tutorial and less than one hour to complete the MyBEAP – after needed information is obtained.)

As you move through the tutorial, you will familiarize yourself with the screens included within the MyBEAP, which should make completing the MyBEAP process easier and less time consuming.

• An easy and efficient web-based method to create a Building Emergency Action Plan (BEAP)

• BSSRs use their UGA MyID to log in to a secure link to create their BEAP

• BSSRs are able to enter and exit each section online - as needed -

to view/edit/complete their BEAP• Upon completing the MyBEAP, the program will automatically

send OEP an email. OEP will review and provide feedback/instructions to the BSSRs

• The system will automatically create an annual email reminder to BSSRs connected with the building that it is time to update their MyBEAP

What is MyBEAP?

Information needed to obtain prior to using the online MyBEAP system

It would be helpful for BSSRs to quickly review the 11 sections before starting the program as some sections require BSSRs to obtain the information from other sources before completing the section screens:

1. Building Safety Team (BST) members and contact information2. Emergency Floor Coordinator (EFC) names, contact information

and floor locations3. Building Hazards/Areas of Special Concern Upload Critical Files (Optional)4. Specific locations of individuals with disabilities in the building5. Names, contact information and location of CPR/First Aid certified

individuals in the building

Information needed to obtain prior to using the online MyBEAP system

6. Location of any Automatic External Defibrillators (AEDs) in the building7. Location of any first aid kits in the building8. Location of fire evacuation assembly areas9. Location of bomb threat evacuation locations10. Specific location(s) of tornado shelter areas in the building11. NOAA Weather Radio locations and staff assignments

Quick Section Definitions• Building Safety Team (BST) - consists of representatives

from each department in the building who participate in the development of the BEAP

• Emergency Floor Coordinator (EFC) - provides coordination for any type of emergency for each floor in the building

MyBEAP Login Screen (example)

Note: You must be registered as a primary or backup BSSR prior to logging in to MyBEAP

MyBEAP- Started but not completed:NOTE: No print feature provided until all sections have

been completed and reviewed by OEP

All Sections have a “Completed” Status and OEP has reviewed: Print feature is now available

Sections completed and OEP has reviewed

MyBEAP Resources Available

My BEAP Resource Page:Links to OEP’s Web site

• Posted on OEP’s Web site www.prepare.uga.edu as they are scheduled

• On-site training (by request)• Web-based tutorial• OEP staff support – contact OEP for help

with your MyBEAP

MyBEAP Training Opportunities

You are now ready to create your MyBEAP

Keep this link bookmarked to log in to MyBEAP:

https://emer.uosp.uga.edu/OSEPFORMS/beap_overview.cfm

(or click on the link to begin creating your MyBEAP)

Thank you for participating in the BSSR program.

HOW CAN WE HELP YOU?

Office of Emergency PreparednessHodgson Oil Building

286 Oconee Street, Suite 200 S

Athens, Ga. 30602

706-542-5845

prepare@uga.edu

www.prepare.uga.edu