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MYOB PREMIER V.13 INTERMEDIATE
CASE : PT BRIGHT
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1. CREATE A NEW COMPANY FILE 2. SETUP THE COMPANY DATA FILE
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Accounting Information
Last Month: DECEMBER
Conversion Month :
JANUARY
Current Financial Year : 2011
Number of Accounting period:
THIRTEEN
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In case : “The Company starts using one of the account list provided by MYOB Premier V13. So you don’t need to set up the account list completely”. Choose first option.
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“Bright, PT”. The business is Boat Dealer, buying and selling boats, parts and accessories to end users.
Accounts List
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Change the location disk and save your Myob file on “Your Folder Name”
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New Company File Asistant
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SETUP PREFERENCES -Tick the option for “I Deal Multiple Currencies (System-Wide)”
Preferences - System
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Untick the option for “Automatically Check Spelling in Text Field Before Recording Transaction [System- Wide]”
Preferences - Windows
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Tick the option for: “Warn for Duplicate Invoices Numbers on Recorded Sales”
Preferences – Sales
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LIST - CURRENCY Delete all currencies list, except LOCAL currency
(Singapore Dollars) then edit
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Currency
Code
Currency Name Exchange Currency
Symbol
IDR Rupiah 1.000000 Rp
SGD Sin Dollar 7000.000000 S$
LIST - CURRENCY
click NEW
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LIST - ACCOUNT Hapus akun-akun berikut:
•1-2120 Payroll Cheque Account
•1-2130 Cash Drawer
•1-2210 Less Prov’n for Doubtful Debts
klik dua kali pada akun tsb. Kemudian pilih edit, delete account.
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1-2110 Cheque Account, menjadi Bank (IDR) 1-2140 Petty Cash, menjadi Cash (IDR) 1-2120 1-2160 Undeposited Funds menjadi 1-2130 Undeposited Cash 1-2200 Trade Debtors, menjadi Trade Debtors (IDR) 2-2200 Trade Creditors, menjadi Trade Creditors (IDR)
pilih akun yang akan dirubah. Kemudian edit dengan cara klik dua kali akun tersebut.
Ubah akun-akun berikut:
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Membuat akun baru
1-2140 Cash (SGD) type bank dan detail, level 4 1-2141 Cash (SGD) Exchange type bank dan detail, level 4 1-2150 Bank (SGD) type bank dan detail, level 4 1-2151 Bank (SGD) Exchange type bank dan detail, level 4 1-2210 Trade Debtors (SGD) type Accounts Receivable dan detail, level 3 1-2211 Trade Debtors (SGD) Exchange type Accounts Receivable dan detail, level 3 2-2220 Trade Creditors (SGD) type Accounts Payable dan detail, level 3 2-2221 Trade Creditors (SGD) Exchange type Accounts Payable dan detail, level 3 2-2340 GST Clearing type Other Liability dan detail , level 4 8-2000 Forex Gain (Loss) type Other Income dan header , level 2 8-2100 Realised Gain (Loss) Forex type Other Income dan detail , level 3 8-2200 Unrealised Gain (Los) Forex type Other Income dan detail , level 3
Klik new, pilih type akunnya, isi account number dan account name. Ok.
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Klik new, pilih type akunnya, isi account number dan account name. Ok.
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*Untuk akun yang berakhiran exchange tidak perlu dibuat karena akan muncul otomatis setelah kita membuat akun awalnya. Contoh: New, account type ‘bank”, account number “1-2140”, account name “Cash (SGD)” setelah itu ubah pada menu profile di atas menjadi details. Kemudian ubah currency menjadi “SGD”, lalu ok maka akan muncul 2 akun yaitu Cash (SGD) dan Cash (SGD) Exchange.
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SETUP – LINK ACCOUNT
Ubah “Account for currency Gain/Losses” 4-9999 menjadi 8-2100
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kembali ke list account lalu pilih account 4-9999, pilih combine account.
Pada primary account ubah menjadi 8-2100, lalu pada secondary account ubah menjadi 4-9999. Klik combine account, ok.
1
2
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LIST – TAX CODE hapus semua kode pajak kecuali N-T. Caranya klik kanan pada kode pajak
lalu delete tax code.
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Setup the tax code as GST (Goods and Services Tax), Tax Type: Goods and Services Tax, Rate: 10%.
Membuat Kode Pajak baru
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To remove SR dan TX7 tax code Preferences – Sales/Purchase – Terms
Change: Tax Code : GST Freight Tax Code : N-T
So, now you can delete SR and TX7
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LIST – JOB
Klik new, masukkan job number= R, job name= retail, ok. Klik new, masukkan job number=S, job name=services, ok.
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LIST – CATEGORIES
Category ID= AM, Category name= “Alexandria
Mall”
category ID= KS, Category name= “Koniya
Store”
KLIK NEW
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LIST – CURRENCIES
payable accounts. Pada “ Liability account for tracking payables in this currency” pilih 2-2220, pada “bank account for paying bill in this currency” pilih 1-2150, ok.
Receivable accounts, pada “asset account for tracking receivable in this currency” pilih 1-2210, pada “bank account for customer receipts in this currency’ pilih 1-2150, ok.
Pilih Sin dollar kemudian klik dua kali
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LIST -> COSTUM LIST & FIELD NAMES -> PRICE LEVELS.
Ubah level A menjadi IDR dan ubah level B menjadi SGD, ok.
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LIST – ITEMS
Klik NEW untuk input item
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BMX-Boats Item no.BMX; selling price IDR: Rp 3.200.000; SGD: S$450: N-T)
Linked Account for I Buy as: Boat Purchases, I Sell as: Boat Sales, I Inventory as: Boats.
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LIST - CARDS Customer name= “MAXIMA, PT” dengan currency IDR. name= “NUGRAHA, PT” dengan currency SGD. Supplier name= “CINAMON, PT” dengan currency IDR. name= “DELTA, PT” dengan currency SGD.
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SETUP – BALANCES – ACCOUNT OPENING BALANCES
Masukan saldo awal dari tiap akun
*amount left to be allocated harus Rp 0.00
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SETUP – BALANCES – CUSTOMER BALANCE
Pilih customer MAXIMA kemudian Use Customer
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Isi sesuai data di modul untuk customer PT MAXIMA
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SETUP - BALANCES – SUPPLIER BALANCES.
Isi sesuai data di modul untuk supplier PT CINAMON
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ISI COUNTED
INVENTORY – COUNT
INVENTORY
ADJUST INVENTORY
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Isi Unit Cost, Account
otomatis terisi. Record
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Tanggal 2 Jan 2011 A purchase was raised to purchase the following inventory itme from main supplier, DELTA, PT on Net 15th
days credit terms. Not all the goods and bill was received. (PO#: P-118001, Supplier inv#: DLS-110001) •Received 3 units of BMX-Boats for S$400 (Exclude 10% GST) each, with backorder 5 units of BMX-Boats. •Received 5 units of GTN-Trailers for S$500 (Exclude 10% GST) each, with backorder 3 units of GTN-Trailers. •Received 50 units of PA for S$7 (Exclude 10% GST) each, with backorder 20 units of PA. [Category: AM] [Rate: 1S$= Rp 7.200].
Purchase
Enter Purchase
Bill
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Tanggal 3 Jan 2011 Raised purchase to CINAMON, PT for Freight Paid Rp 1.100.000 inc 10% GST on Cash term. (PO#: P-118002, Supplier Inv#: CS-110001) [Category: KS].
Purchase
Enter Purchase
Bill
LAYOUT : SERVICES
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Tanggal 3 Jan 2011
Bill was received n paid fully Rp 1.100.000 using Cash (IDR) to Mr. Ryan [Cheque No: D-118001]. Cinamon, PT
Purchase
Pay Bills
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Tanggal 4 Jan 2011 Return 5 units of Parts & Accessories (PA) @S$7 (Exclude 10% GST) to DELTA, PT (PO#: P-118003, Supplier Inv#: DLS-110001) [Category: AM] [Rate 1S$: Rp 7.000]. Edit the Journal Memo “Purchase Return; DELTA, PT”.
Purchase
Enter Purchase
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Purchase
Purchase Register
Return and Debits
4 Januari 2011 Immediately applied the Debit Note to Trade Creditor balance for DELTA, PT [ID#: P-118003] for bill on 2 Jan 2011 transaction. [Category: AM] [Rate 1S$: Rp 7.000].
Status OPEN
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Tanggal 5 Jan 2011 Sold 2 Units of Repair-Service (item No. RS) Rp 560.000 (Exclude 10% GST) to MAXIMA, PT, on Net 10 days term (Inv#: S-118001) (Cust PO#; MXP-110001). [Job: S] [Category: AM] [Salesperson: Dewi].
Sales
Enter Sales
Invoice
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Tanggal 6 Jan 2011 Sold the following items to NUGRAHA, PT on Net 30 days terms (Inv#: S-118001, Cust PO#: NGP-110001). All the goods and invoice was delivered: •Ship 5 units of BMX-Boats (BMX) for S$495 (Include 10% GST) each [Job: R] •Ship 5 units of GTN-Trailers (GTN) for S$522,5 (Include 10% GST) each [Job: R] •Ship 45 units of Parts & Accessories (PA) for S$9,9 (Include 10% GST) each [Job: R] [Salesperson: Ashley], [Category: AM], [Rate: 1S$= Rp 7.500].
Sales
Enter Sales
Invoice
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Tanggal 7 Jan 2011 Issued S$10 Rebate Credit Notes to NUGRAHA, PT [Inv#: S-118003, Cust PO#: NGP-110001] as Discount Given rebate and edit Journal Memo with “Sale Discount: NUGRAHA, PT”. [Salesperson: Ashley], [Category: AM], [Rate: 1S$= Rp 7.200].
Sales
Enter Sales
Layout ubah jadi
SERVICES
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7 Januari 2011 Immediately Pay Refund [Cheque No: D-118002] for the S$10 Sales Rebate to NUGRAHA, PT from the Cash (SGD). [Rate: 1S$= Rp7.200].
Sales
Sales Register
Return and Credits
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Tanggal 8 Jan 2011 Partially payment of Rp 100.000 from MAXIMA, PT was received for Inv#: S-118001 and deposit to Cash (IDR), [ID#: R-118001].
Sales
Receive payments
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Tanggal 10 Jan 2011 Use Spend Money [Cheque No: D-118003] to record expenses from Cash (IDR) Rp 4.000.000 for Office Supplies [Category: AM].
Banking
Spend Money
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Tanggal 10 Jan 2011 Use Receive Money [ID#: R-118002] to record: Deposit Rp 500.000 to Bank (IDR), for Rp 525.000 Bank Interest Income and Rp 25.000 Bank Charges [Category: AM]
Banking
Receive Money
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Perform Bank Reconciliation for the month of January 2011 for Bank (IDR) account. The bank statement shows a balance of Rp 100.500.000 on 31 Jan 2011.
Banking Reconcile accounts
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In addition to the transaction above, prepare a journal entry to record the depreciation for Jan 2011, for the following asset categories [GJ#: G-118001][Category: AM]: Repair Equipment Rp 350.000 Save as Monthly Recurring Transaction for those journal then Use the Recurring and record depreciation journal for Feb 2011 [GJ#: G-118003] [Category: AM].
Accounts
Record journal entry
monthly, starting
date on = 1/31/2011
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Prepare a journal entry to record the GST Clearing [GJ#: G-118002] for Jul 2011. [Category: AM]
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Setelah muncul laporannya, lalu kita lihat GST collected dan GST paid nya, kita lihat jumlah balance nya. Kemudian input dalam jurnal
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Adjust Inventory to record Inventory Found for Unit Cost Unknown [IJ#: I-118002] for 3 Units of Parts & Accessories (PA) [Job: R] [Category: AM].
Inventory Adjust Inventory
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Update the Exchange Rate on end of Jan 2011 [1S$= Rp 7.800] and then prepare a journal entry to record Realised Gains (Losses) [GJ#: G-118003] and Unrealised Gains (Losses) [GJ#: G-118004] on 31 Jan 2011 and reverse journal for Unrealised Gains (Losses) [GJ#: G-118005] on begining of Sep 2011 [Category: AM].
Report -> Accounts -> Currency klik Unrealised Gain/Loss, Ubah As of menjadi 1/31/2011, klik
Display maka akan muncul Report Display
List -> currencies ubah Exchange Rate SGD menjadi 7800
NEXT
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Accounts Record Journal Entry
Jurnal Realised
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Jurnal UnRealised
Accounts Record Journal Entry
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beri tanda check list pada Transaction CAN’T be Change
Preferences Setup Security
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Accounts Transaction Journal
Pilih transaksi Unrealised Gain (Loss)
Edit, Reverse General Journal Transaction
Ubah GJ# = G-118005, Date = 9/1/2011
Record
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Generate the following financial reports:
Reports
Send to PDF
Display
Pilih laporan
1. Profit & Loss statement for the month ending 31st for of Janust 2011.
2. Balance Sheet as at 31st Janust 2011 3. The following reports from 1 to Janust
2011 •General Journal •Bank Reconciliation Report •Sales & Receivables Journal •Purchases & Payable Journal •Item Register (detail) •Cash Receipts Journal •Cash Disbursement Journal
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From Security Preference, activate the option for “Use Audit Trail Tracking “, then Lock the Accounting period for 31 Jan 2011
Setup Preferences Security
NEXT
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File
Back Up
BACKUP your MYOB company data file (ONLY), Check Company File for Error and Save the MYOB company data backup file name as Your name in Backup Folder.
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From Company Data Auditor – Transaction Review for 1 Jan 2011 to 31 Jan 2011, there is a “?” mark for Scan for Future Dated Transaction. Display it & Sent to PDF the reports. And then delete those Future Dated Transaction journal.
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Transaction Review
Set start date and End date and Run Review
Klik ‘Display’ on ‘Scan for future dated transactions’
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Delete all transaction on 4 Jan 2011
Setup Preferences Untick ‘Lock Period’
Accounts Transaction Journal
Delete all transactions on 4 Jan 2011
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Standard Balance Sheet
Modify to Microsoft Excel the Standard Balance Sheet reports in T Format
Send to Excel
Edit
Reports