Transcript
Page 1: Office 365 - Teams, what to use when

When to use what

or what to use when…Simon Denton

Page 2: Office 365 - Teams, what to use when

When to use what• a word about business process• tools and locations• i, we, share• tools in the toolbox• discover more

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Step

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Office 365

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‘locations’

c:drive q:drive p:drive

ftp LiveLink ProjectWise

MiMi

Project sites Business sites Practice sites

Document Centre Search Delve

Talk OneDrive Compass

Sway Video

Team sites

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‘i’

It’s my file and I need somewhere secure

and backed up to save it

I need access to my file on the move or on

any deviceI need to maintain

version controlI’m sharing my file

with colleaguesI want others to see

what I’m working on and discover me

through my content

OneDrive

It’s my file and I need somewhere secure

and backed up to save it

I can access the file on the move with a MM

laptopI need to maintain

version control

LiveLink personal

It’s my file and I need somewhere secure

and backed up to save it

As long as I can get a network connection I can access the file on the move with a MM

laptopThe application I’m

using needs its data close by

q:driveIt’s my file but not associated with a

projectI need access to my

file on the move The application I’m

using needs its data close by

c:drive

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‘i’

It’s my file and I need somewhere secure and

backed up to save itI need access to my file on the move or on any

deviceI need to maintain

version controlI’m sharing my file with

colleaguesI want others to see

what I’m working on and discover me

through my content

OneDriveIt’s my file but not associated with a

projectI need access to my file

on the move The application I’m

using needs its data close by

c:drive

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‘we’

We have files that contain knowledge that

needs to be managed and retained

We need a complicated set of permissions,

metadata or workflows across a library of files

We want to share messages, calendars, business intelligence,

notes as a teamWe need to use

metadata in our filesWe need access to our files on the move or on

any device

Team site

We have engineering content or interrelated

files that need to be managed and retained

We need a complicated set of permissions,

metadata or workflows across a library of files

We need to use metadata in our files

We can access the files on the move with a MM

laptop

ProjectWise

We have files that contain knowledge that

needs to be managed and retained

We need a simple set of permissions

We can access the files on the move with a MM

laptop

LiveLink

We’re working on something that does not

need to be managed or retained but we can all

contribute towardsWe need a simple set of

permissionsWe need access to our files on the move or on

any deviceWe want to share

messages, calendars, business intelligence or

notes

Office 365 Groups

They are our files and we need somewhere secure and backed up to save it

We need access to our files on the move or on

any deviceWe need to maintain

version controlThe files are work in

progress and once complete will be stored

in the appropriate service

OneDriveThey are our files and

associated with a projectWe need somewhere

secure and backed up to save them

As long as we can get a network connection we

can access our files on the move with a MM

laptopWe are working with

data that is complex or needs to be close to the

application

p:drive

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‘we’

We have files that contain knowledge that needs to

be managed and retainedWe need a complicated set

of permissions, metadata or workflows across a

library of filesWe want to share

messages, calendars, business intelligence, notes

as a teamWe need to use metadata

in our filesWe need access to our files

on the move or on any device

Project site

We have engineering content or interrelated files

that need to be managed and retained

We need a complicated set of permissions, metadata

or workflows across a library of files

We need to use metadata in our files

We can access the files on the move with a MM

laptop

ProjectWise

We’re working on something that does not

need to be managed or retained but we can all

contribute towardsWe need a simple set of

permissionsWe need access to our files

on the move or on any device

We want to share messages, calendars,

business intelligence or notes

Office 365 Groups

They are our files and we need somewhere secure and backed up to save it

We need access to our files on the move or on any

deviceWe need to maintain

version controlThe files are work in

progress and once complete will be stored in

the appropriate service

OneDriveThey are our files and

associated with a projectWe need somewhere

secure and backed up to save them

As long as we can get a network connection we

can access our files on the move with a MM laptop

We are working with data that is complex or needs to be close to the application

p:drive

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‘share’

Typically we will share using links to files into

other servicesWe need a simple set of

permissions to control who we share with

We want to share our work with a large number of

people who have a common interest

We want to share our knowledge without

organisational boundaries getting in the way

We want to involve those outside of our organisation

in sharing knowledgeWe have simple needs for

audit and discovery

Yammer

We need to share engineering content

We need a complicated set of permissions to control

who we share withWe want to collaborate with our customers in a

common data environmentWe wish to utilise

automation as part of the sharing experience

We need to comply with the IMS

We have simple needs for audit and discovery

ProjectWise

We need a complicated set of permissions, or

workflows to control who we share with

We want to share messages, calendars,

business intelligence, notes as a team

We want to collaborate with our customers

We have sophisticated needs for audit and

discovery

Team site

We need a simple set of permissions to control who

we share withWe want a simple method

of sharing with our customers

We accept we need to manually move files

between two servicesWe need to comply with

the IMSWe have simple needs for

audit and discovery

LiveLink

I need a simple set of permissions to control who

I share withI want to share work in

progress with my customers or colleaguesI am storing the project

records in another serviceI have sophisticated needs

for audit and discovery

OneDriveWe need a simple set of

permissions to control who we share with

We need a simple postbox service to exchange files

We are storing the project records in another serviceWe have no need for audit

and discovery

ftpWe need a simple set of

permissions to control who we share with

We do not need to share with customers

We have simple needs for audit and discovery

p:drive

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‘share’

Typically we will share using links to files into

other servicesWe need a simple set of

permissions to control who we share with

We want to share our work with a large number of

people who have a common interest

We want to share our knowledge without

organisational boundaries getting in the way

We want to involve those outside of our organisation

in sharing knowledgeWe have simple needs for

audit and discovery

Yammer

We need to share engineering content

We need a complicated set of permissions to control

who we share withWe want to collaborate with our customers in a

common data environmentWe wish to utilise

automation as part of the sharing experience

We need to comply with the IMS

We have simple needs for audit and discovery

ProjectWise

We need a complicated set of permissions, or

workflows to control who we share with

We want to share messages, calendars,

business intelligence, notes as a team

We want to collaborate with our customers

We have sophisticated needs for audit and

discovery

Team siteI need a simple set of

permissions to control who I share with

I want to share work in progress with my

customers or colleaguesI am storing the project

records in another serviceI have sophisticated needs

for audit and discovery

OneDriveWe need a simple set of

permissions to control who we share with

We do not need to share with customers

We have simple needs for audit and discovery

p:drive

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Your choice is not limited…

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Identifying associated featuresAccess anytime, anywhere, on any compatible deviceCapabilities Office and

OutlookLync /

Skype for Business

Team Sites (SharePoi

nt)Yammer OneDrive Delve Video Sway PowerBI

Access self-service training content * * *Keep up with what is happening in across the organisation * * * *Stay connected on the road * * * * * * * * *Access analysis securely from any device * * * *Get information on what matters now * *Get role specific training on any device * *Enable staff to work from anywhere and keep notes on hand * * * * * *Conduct virtual meetings from any location * *

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Discover more• Compass >>Tools• Office 365 Video channel• Office 365 launch video

– YouTube• Scenario based selections

– File

Feedback and questions• Use the ‘Office 365: Your

digital workplace’ group in Yammer to ask question, make suggestions and give feedback

• Influence the future development of Office 365 with UserVoice

When to use what


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