![Page 1: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/1.jpg)
ONESOURCE Indirect Tax Certificate Manager: Optimizing Your Exemption Certificate ProcessONESOURCE Indirect Tax The Tax & Accounting Business of Thomson Reuters
Presenters: Carl Davis, Dan LemkeFebruary 28, 2013
![Page 2: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/2.jpg)
Upcoming Events• Webinars:
• March 7, 2013 - 10AM PST (2PM EST)– Surviving a Sales Tax Audit – An Insider’s View
• March 14, 2013 – 10AM PST (2PM EST)– ONESOURCE Indirect Tax Reporting 6
• March 21, 2013 - 10AM PST (2PM EST)– Managing Complex Indirect Taxation in Brazil’s Economic Renaissance
• Events:• March 19 – 22: SAP Financials
• March 17 – 20: TEI Mid-Year Conference 2013
• April 7 – 11: Oracle Applications User Group
http://tax.thomsonreuters.com/events/REUTERS
![Page 3: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/3.jpg)
Customer focusGlobal scale and presenceFinancial strength and stability
GLOBAL CAPABILITIES. LOCAL STRENGTH.
• Since formed in 2008 the Thomson Reuters brand is ranked 39 out of 100 in Global Brand Recognition.
• A recognized company• Look at last years annual report • 2010 Revenues:
US $13.1 Billion • 2010 Operating Profit:
$1.4 Billion
• Global presence to better serve multi-national corporations
• Over 50,000 employees in more than 100 countries
• Thomson Reuters is the world’s leading source of intelligent information for businesses and professionals
• We do this by investing in state of the art technology,
• designing solutions that integrate with customer workflows,
• and investing in people so that our solutions are designed by experts like you.
THE THOMSON REUTERS ADVANTAGE
![Page 4: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/4.jpg)
BUSINESS OVERVIEW:ONESOURCE INDIRECT TAX
• Thomson Reuters formed the ONESOURCE Indirect Tax product line from 3 renowned brands to deliver an end-to-end automated solution for managing the indirect tax compliance lifecycle:
TAX DETERMINATION: Sabrix (Sabrix, Inc. acquired by Thomson Reuters in December 2009)
SALES & USE TAX COMPLIANCE: ONESOURCE Sales & Use Tax
VAT COMPLIANCE: Abacus VAT
![Page 5: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/5.jpg)
INDIRECT TAX SOLUTION OFFERINGDOMESTIC
COMPLIANCEU.S. AND CANADA
GLOBALTAX
DETERMINATION
VATCOMPLIANCE
Sales & Use TaxCompliance
RegulatoryCompliance
Consulting
TaxCertificateManager
Reporting
Sales & Use Tax,VAT Determination
Calculation
Global Tax Content & Research
ERP Integrations(i.e. SAP, Oracle)
Consulting Services
Reporting
Data import and consolidation
Working papers and data analysis
Manual adjustments
Returns, eFiling and reconciliation
![Page 6: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/6.jpg)
Today’s Speaker
CARL DAVISSR Manager of Product Management
• Responsible for guiding vision & roadmap
• Collaborate to Document market needs for overall design and implementation of the software solutions
• 7 years Product Management experience and 10 years prior experience at a global financial software company
• Bachelor of Science degree in Economics from Portland State University
![Page 7: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/7.jpg)
Today’s Speaker
DAN LEMKEProduct Manager
• Responsible for Determination & Tax Certificate Manager
• Background in Customer Support & Consulting at Thomson Reuters
![Page 8: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/8.jpg)
Today’s Agenda
• Exemption Certificate Lifecycle
• Features
• Managing Customer Data
• Certificate Data
• Custom Reports & Mail Merge
• Form Validation
• Question and Answers
REUTERS
![Page 9: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/9.jpg)
TAX CERTIFICATE MANAGER• Poor or nonexistent exemption certificate
management is recognized as the leading cause of audit exposure for today’s corporate tax department
• Increases efficiency in all aspects of the burdensome, exemption-certificate lifecycle– Reduces operating costs, mitigating risk, and increasing
accuracy– Reduces audit exposure and assessments
• Empowers you with full control of the exemption certificate process to maintain SOX compliance
![Page 10: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/10.jpg)
Exemption Certificate Lifecycle
![Page 11: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/11.jpg)
Features
• Companies • Certificates• Users • Custom Reports• Customers • Exporters• Contacts • Mail Merge• Background Processes • External Customer Link• Instances • Mass Import• Custom Forms • Form Validation• Content • Drop Shipments• Custom Properties • CA State Form Validation
![Page 12: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/12.jpg)
Customer Data - Companies• Enables you to associate customers and certificates with a
company or legal entity
• Create as many companies as necessary based on your business requirements
• Companies include fields to track the demographics of a legal entity– Company Code, Name, Address 1-4, City, State, Postal Code,
Country, Phone Number, Fax Number
• Restrict user permissions by company
![Page 13: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/13.jpg)
Customer Data - Customers• Enables you to create one or more certificates per customer
• A customer is always associated with a single Company
• A customer can contain one or many contacts
• Contacts & addresses can be added through the UI or by mass import
• Secondary addresses can be added to track other locations for the customer, (e.g. different store locations, plant locations, etc.)
• Methods to create customers– Enter through UI– Mass Import– External Customer Link
![Page 14: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/14.jpg)
Customer Data - Contacts• Enables you to create one or more contacts per customer
• Communicate to your contacts through the mail merge to– Collect initial certificates– Inform of certificate expirations or renewals
• Record the following information per each contact– Title, First Name, Last Name, Phone Number, Fax Number,
Email, Address 1-4, City, State, Postal Code and Country– Custom fields specific for Contacts
• Methods to create contacts– Enter through UI– Mass Import
![Page 15: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/15.jpg)
COMPANIES, CUSTOMERS AND CONTACTS
DEMONSTRATION
![Page 16: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/16.jpg)
Certificate Data• Create certificates
– Through the Search or Create Certificates UI– Mass Entry– Mass Import
• Assign Jurisdiction and Type
• Associate Customers, Products, Dropship states, Rates, Images and Notes with a certificate
• View a sample of the certificate form• Identify the Certificate as Valid and/or Active• Calculated Effective Date is based on Date Received• Calculated Expiration Date is derived by certificate’s content
• Mass update certificates using the Search feature
![Page 17: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/17.jpg)
CERTIFICATE ENTRYDEMONSTRATION
![Page 18: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/18.jpg)
Custom Reports• Base custom reports on customers or certificates
• Allows you to choose the columns you want on the report
• Optional filter criteria
• Output to CSV, XLSX or HTML file types
• Run reports manually or automatically on a schedule
![Page 19: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/19.jpg)
Mail Merge• Two types of Mail Merge Templates
– User defined in TCM– Import Microsoft Word document as basis for mail merge
template
• Use TCM fields in mail merge template and output
• Requires TCM Report that merges data to provide the output– Establish criteria to filter output of mail merge
• Merge output directly to a file or to the contact’s email– Email output requires email SMTP information in Application
Settings
![Page 20: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/20.jpg)
CUSTOM REPORTS AND MAIL MERGE
DEMONSTRATION
![Page 21: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/21.jpg)
Reports Screen Shot
![Page 22: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/22.jpg)
Report Samples
![Page 23: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/23.jpg)
Form Validation• Tax research provides certificate forms content on
a quarterly basis
• Clients can create custom forms—either from scratch or by cloning and editing existing forms—as their business requires
• Both Thomson Reuters provided forms and custom forms can have custom validation levels
• Forms content can be imported/exported between instances of the same version
![Page 24: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/24.jpg)
Form Validation (continued)
![Page 25: ONESOURCE Indirect Tax Certificate Manager: Optimizing ... · • March 7, 2013 - 10AM PST (2PM EST) ... design and implementation of the software solutions • 7 years Product Management](https://reader034.vdocuments.net/reader034/viewer/2022042611/5f38bf1288439719902ced8c/html5/thumbnails/25.jpg)
Question & Answer