![Page 1: Open source administration software for education research administration The Lifecycle of an IRB Protocol in KC Joseph Abraham, Cornell University Dan](https://reader035.vdocuments.net/reader035/viewer/2022062620/551b8503550346d6338b58b9/html5/thumbnails/1.jpg)
open source administration software for education
research administration
The Lifecycle of an IRB Protocol in KC
Joseph Abraham, Cornell UniversityDan Dwyer, Cornell UniversityWeiwen Sung, Iowa State University
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open source administration software for education
Session Agenda
The Lifecycle of an Institutional Review Board (IRB) Protocol in Kuali Coeus (KC)• Kuali Coeus Overview• IRB Functionality• Demonstration
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open source administration software for education
Why an electronic system?
• Efficiency– Eliminate paper, distribution processes
• Conserve resources– Staff and Researcher time, money saved
• Standardize processes• Integration with other systems• Gather data for information delivery and
reporting
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open source administration software for education
Why Kuali Coeus?
• Functionally equivalent with Coeus - initially developed by MIT and implemented by over 40 institutions
• A common interface and user experience across all research administration systems
• Open source solution reduces licensing costs• Kuali Coeus Community - Power of national
consortium for support, enhancements and subject matter expertise
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open source administration software for education
Kuali Coeus IRB Functionality
1. Submission of protocols to the IRB administrative office2. Assignment of protocols to an IRB and specific reviewers3. Development of IRB agenda4. Review of the protocols by IRB5. Correspondence generation6. Electronic creation of minutes7. Responses from researcher8. Protocol management actions by IRB administrator9. Issue approval notices
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open source administration software for education
Kuali Coeus IRB Interface
• Portal interface to present common actions based on role
• Consistent interface for navigating through document and entering data across all research administration modules
• Dynamic list of actions drive by role and current state of protocol
• Local configuration without customization
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open source administration software for education
research administration
Demonstration
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open source administration software for education
Process Map
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open source administration software for education
1. Create a Protocol & Submit
2. Receive Protocol & Assign for Review
3. Online Review4. Record Committee
Decision and Approval5. Submit Amendment for
Expedited Review6. Request Specific Minor
Revisions
7. Resubmit Amendment with Revisions
8. Approve Amendment with Revisions
9. Notify IRB (w/ attachment)10. Acknowledge 11. Renewal12. Approve Renewal 13. Expire Protocol14. Review Summary & History
Demonstration Steps
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open source administration software for education
Researcher: Create Protocol
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open source administration software for education
Researcher: Enter Protocol Data
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open source administration software for education
Researcher: Submit Protocol
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open source administration software for education
Admin: Lookup Submissions
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open source administration software for education
Admin: Committee and Agenda
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open source administration software for education
Admin: Assign Reviewer
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open source administration software for education
Reviewer: Search All My Reviewers
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open source administration software for education
Reviewer: Enter Review Comment
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open source administration software for education
Admin: manage review comment & committee decision
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open source administration software for education
Admin: Modify Minutes
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open source administration software for education
Admin: Generate Minutes
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open source administration software for education
Reviewer: View Minutes
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open source administration software for education
Researcher: Create Amendment
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open source administration software for education
Researcher: Change Title
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open source administration software for education
Researcher: Submit Amendment
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open source administration software for education
Admin: Return for Minor Revisions
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open source administration software for education
Researcher: Submit with Revisions
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open source administration software for education
Admin: Expedited Approval
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open source administration software for education
Researcher: Notify IRB
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open source administration software for education
Admin: Acknowledge Notification
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open source administration software for education
Researcher: Create Renewal
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open source administration software for education
Researcher: Submit Renewal
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open source administration software for education
Admin: Approve Renewal
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open source administration software for education
Admin: Expire Protocol
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open source administration software for education
Researcher: View History
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open source administration software for education
Kuali Coeus IRB References
• Kuali Coeus Information – http://www.kuali.org/kc/overview
• Test Drive – http://www.kuali.org/test-drives