Download - OpenStack Summit Fall 2012
April Event Feedback
April Event Feedback - Programming
‣ Desire for more Design Summit sessions, and more time per session, but not more sessions running parallel
‣ Workshops well-received and standing room only. Requests for more workshops
‣ Conference felt short (1 ½ days + ½ day workshops) for traveling long distance. Should be at least two full days
‣ General session felt too long – break it over two days
April Event Feedback - Logistics‣ A/V needs improvement; took too long to get the videos online
‣ Most did not favor capped Design Summit registration and that invitations were first sent to previous contributors
‣ Schedules and maps need to be more prominent in the venue
‣ Internet worked very well and is critical for a successful event
‣ Sponsors interested in more visibility, especially booth size
‣ Received many walk-up requests for registration, but lacked ability to process payments on-site. Also need to monitor badges more closely
‣ Need for more space overall – general session, breakout rooms and hallways full – also made it noisy in breakout rooms – hotel rooms sold out / got expensive
OpenStack Summit PlansFall 2012
Dates
‣ Folsom Release | September 27
‣ Design Summit & Conference | October 15-18
Proposed Format
‣ Design Summit runs Monday – Thursday with four blueprint-driven tracks + Related Projects + DevOps
‣ Conference runs Tuesday & Wednesdays with 3-4 tracks, followed by workshops Thursday
‣ General session for all attendees Tuesday & Wednesday mornings
‣ Potential to add workshops Monday or Friday, or more Conference tracks Thursday
‣ Space to organize development sprints Friday if anyone is interested
OpenStack Summit
Monday
Tuesday Wednesday
Thursday
Morning
Lunch
Afternoon
General Session
General Session
Design Summit Kickoff
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Act
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DevO
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Evening
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Location Search
‣ Broad search for venue to accommodate 1,200 plus addition meeting space for parallel events
‣ National search for venues including Anaheim, Denver, Los Angeles, Miami, New Orleans, San Diego, Seattle and Vegas
‣ Based on requirements (budget, space, etc.), best option is San Diego
San Diego
‣ San Diego Manchester Grand Hyatt
‣ Best meeting space and ample hotel rooms – entire event can comfortably fit in one venue
‣ Comparable network infrastructure to San Francisco
‣ Great hotel room price, and more options nearby
Floor Plans
Main Floor
Design Summit Sessions
Second Floor
General SessionConference Sessions
Exhibitor Area
Registration ‣ One registration system for both Design Summit
& Conference
‣ Discount or free registration for all code contributors
‣ Fee waved for attendees that qualify for scholarship – non-profit, students, individual contributors
‣ No invitation required or cap for Design Summit
‣ Programming designed to route attendees to sessions that are the best fit rather than register for separate events
Speakers
‣ Design Summit session topics still selected by technical leads through a specific website
‣ Conference will again have call for presentations
‣ More Conference breakout sessions and workshops - opportunities to speak
‣ Would ideally like to set up crowdsource tool for speaking submissions (like SXSW panel picker) – any experience or ideas?
Sponsors‣ For the first time, dedicated exhibit area with larger
booths for Headline and Premier sponsors
‣ Finalizing sponsorship prospectus, which should be posted in the next few weeks
‣ Limited availability sponsorships on a “first signed agreement” basis
‣ Evening events again open to sponsors
‣ Rackspace listed as organizer for the last time
‣ Please contact [email protected] with any questions in the meantime
Summary of Changes for Fall Event
‣ Design Summit running 4 days rather than 3 days to allow for more sessions without adding tracks
‣ Design Summit & Conference running as parallel rather than consecutive events with two full days of Conference content
‣ One system for registration and same price for both Design Summit & Conference attendees – no cap or invitation for DS
‣ Hiring professional events firm to increase production quality and sponsor value
‣ Breaking up the general session over two days for shorter session each day
‣ Schedule more workshops, at least one full day
Summary of Changes for Fall Event
‣ Design Summit running 4 days rather than 3 days to allow for more sessions without adding tracks
‣ Design Summit & Conference running as parallel rather than consecutive events with two full days of Conference content
‣ One system for registration and same price for both Design Summit & Conference attendees – no cap or invitation for DS
‣ Hiring professional events firm to increase production quality and sponsor value
‣ Breaking up the general session over two days for shorter session each day
‣ Schedule more workshops, at least one full day
Spring 2013 Date & Location
‣ Setting date much earlier, so we have more choice & negotiating power with venue
‣ Ideally we can secure Spring 2013 venue and be ready to announce at Fall event
‣ Tentatively looking at April 22-26, 2013 for the Spring conference according to release schedule
‣ International event in 2013?