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Storage Solutions Part 2
and Inventory Control
Carolyn P. Phillips
Georgia Department of Labor, VR
Tools for Life / Pass It On Center
www.passitoncenter.org
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Agenda
IntroductionCarolyn Phillips
ATIA Workshops Please, send Reuse Presentations to Us!
Focus: Reassign/Redistribute & Refurbish
Policies, Procedures and Practices
Quality Indicators
Effective Storage for AT Reuse & 13 Steps to
implementationCarolyn Phillips
Inventory Control - Carla Walker, Paraquad
Storage Solutions - Carla Walker, Paraquad
Questions and Answers
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Defining AT Reutilization
Reassign/Redistribute: Accepts AT for
sanitization, identifies appropriate users,
and matches to new consumer. Refurbish: Similar to reassignment, but in
addition the program restores AT to its
original configuration, which may includerepairing and replacing parts.
Pass It On Center National Task Force
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Defining Policies
Policies
(1) statements on how the authority is to
achieve its goals and objectives with regardto a specific subject area or class of subject
areas.
(2) A plan of action adopted by the Program,
which defines its rationale for pursuing
particular functions, projects, actions and/or
activities.
- Wikipedia.org
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Considering Storage Policies
Do you have policies regarding:
What equipment you are accepting?
Items you are NOT accepting?
Prohibited items?
How equipment is stored?
Where it is stored?
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Considering Storage Policies
Do you have policies regarding: How it is processed?
How it is tracked?
How it is placed in storage?
How it is cleaned/sanitized?
Who handles equipment?
Safety?
Who is allowed in your workspace?
Storage Accessibility?
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Defining Procedures
Procedures(1) A step-by-step description of how the
activity is conducted. If appropriate,
instructions should include precautions tobe taken to minimize liability.
(2) A series of steps or instructions, describing
a way of doing things.
Wikipedia.org
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Considering Storage Procedures
How to accept equipment?
How to reject equipment?
Addressing Prohibited items?
How equipment is stored?
Where it is stored?
Do you have step-by-step instructionsaddressing areas, such as:
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How it is processed?
How it is tracked?
How it is placed in storage?
How it is cleaned/sanitized?
Who handles equipment?
Safety?
Considering Storage Procedures
Do you have step-by-step instructionsaddressing areas, such as:
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Defining Practices
Practices
(1) are the techniques, methodologies,
procedures, and processes that are used in
organizations to get the job done.
(2) A case study considered to be a good
example of a discipline.
(3) New ideas or lessons learned about effectiveprogram activities that have been developed
and implemented in the field and have been
shown to produce positive outcomes.
Wikipedia.org
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Inventory Storage and
Database Tracking
Carla Walker, Kim Walker, Mike Freehill
AT Reutilization Program for Independent Living
Paraquad Inc.
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Databases
Initially, and currently use, Microsoft Office
Access
AT reutilization program Transitioning to Brightree and phasing out
Access
AT reutilization program
AT repair services
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Access
Microsoft database management program,part of Office Suite.
The program enables you to maintain
databases
You can create and design as many
databases as you need. The databasesare made up of objects, some of the
objects we used were tables, forms, and
queries.
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Access Tables and Forms
Tables allow information to be entered andstored
Forms allow data to be edited on-screen
Our program utilized three tables and
three forms
Intake
Donation
Recipient
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Access Queries
Queries allow you select and combine
data from the forms
Our program used the queries forreporting purposes
Example:
how many MWC are available,
how many were distributed, and
how many were disposed.
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Brightree
Brightree suite includes core billing,remittance management, inventory, andretail sales modules, as well as functionality
for bar coding, document imaging, and more. Brightree is web based and there is no
hardware or software to install. Brightree is
accessible 24/7 from anywhere using astandard web browser and users havesecure access to information.
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Brightree utilization
Both AT Reutilization and AT Repairprograms use this database for holding and
maintaining device/parts inventory, client
information, and billing.
www.brightree.com
Demonstration available on website
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Shelving
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Small Shelving
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Bagged DME
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Industrial Sewing Machine
and Battery Replacement
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Warehouse Storage
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Small Parts/Tire Storage
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Repair Work Area
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Thank-you
For questions, please contact
Carla Walker
Voice: (314) 289-4301
TTY: (314) 289-4252
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A 10-minute walk-through can tell moreabout your AT Reuse operation than an
hour in the conference room.
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Quality Indicator: Designing yourAT Reuse Storage
Design your AT Reuse Storage area with
quality standards that include:
a well-planned layout,
proper location and
labeling for AT parts, supplies and tools.
This can improve turnaround time and
increase effectiveness.
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Making Your AT Reuse Storage
More Efficient
Laying out the storage area for increased
effectiveness frequently means giving up
storage space. Before you can design for faster product
flow, you might need to reduce items in
storage to free up space.
Creating a process map or equipment
flowchart can help.
M ki Y AT R S
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Making Your AT Reuse Storage
More Efficient
Start by examining inventory profiles and
removing obsolete stock.
Consider transferring or cleaning out slow movingequipment.
Avoid placing equipment in areas where it could
obstruct movement.
Once you've identified the fast-moving items, then
it's appropriate to examine layout considerations
for your storage space.
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What would your Mom say
about your Storage Space?
13 St t Hi h P d ti
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13 Steps to High-Productive
Storage for AT Reuse
1. Think Safety First!
Your Staff
Consider Ergonomics and design with
principles in mind.
Keep equipment within easy reach, and fit the
task to the picker instead of making thepicker adapt to an inadequately designed
Storage area.
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Think: Safety First!
Resources
OSHA's website contains excellent resources, including
analytical tools, case studies, and operating guidelines.
www.osha.gov
The National Institute of Occupational Safety andHealth (NIOSH) website contains information and a
downloadable version of the institute's Elements of
Ergonomics Programs. http://www.niosh.gov
There's no shortage of information about ergonomics
best practices, and much of it can be found online.
Here are just a few examples:
Thi k S f Fi !
http://www.osha.gov/http://www.niosh.gov/http://www.niosh.gov/http://www.osha.gov/ -
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Stone Wheel Works provides free, downloadable
ergonomics-analysis tools that can help quantify and
abate risk.
http://hsc.usf.edu/~tbernard/tebstonewheels.html Washington State's Department of Labor and Industry
includes helpful advice and case studies on its
website.
http://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asp
Think: Safety First!
Resources Cont.
13 St t Hi h P d ti
http://hsc.usf.edu/~tbernard/tebstonewheels.htmlhttp://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asphttp://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asphttp://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asphttp://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asphttp://hsc.usf.edu/~tbernard/tebstonewheels.html -
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13 Steps to High-Productive
Storage for AT Reuse
2. Think Safety First!
Your Consumers
Triage?
Sanitization are you putting sanitized
equipment next to un-sanitized
equipment?
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13 Steps to High-Productive
Storage for AT Reuse
3. Think Safety First!
Properly dispose of any flammable
materials such as batteries and soiled, oilyrags.
Also, be sure to keep potentially harmful
chemicals in their original containers.
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13 Steps to High-Productive
Storage for AT Reuse
4. Consider Accessibility
Can people move around your storage
area?
Are you using signs and/or pictures?
Label storage area to make everyone
aware of the equipment, tools, parts andsupply locations.
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13 Steps to High-Productive
Storage for AT Reuse
6. Plan for the Future
Hold a "clear out" day twice a year where you
declutter, reorganize, and sell or give awayunneeded items.
Anticipate future storage needs by leaving some
empty space.
Also, consider storage possibilities whenever you
purchase/add any piece of furniture.
http://www.shipwire.com/
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13 Steps to High-Productive
Storage for AT Reuse
7. Observe, measure, and document
your current Storage.
Take a fresh look at your Storage. Findout where people and machines sit idle
as they wait to access pick slots or
storage locations. Document labor and
equipment flow.
Adapted from Napolitano -- Logistics Management
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13 Steps to High-Productive
Storage for AT Reuse
8. Analyze your AT Reuse data.
Profile inventory and shipment data to
identify fast- and slow-moving ReusedEquipment.
Adapted from Napolitano -- Logistics Management
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13 Steps to High-Productive
Storage for AT Reuse
9. Ask for Input & Develop
recommendations.
Including quick fixes and short- and long-term solutions.
Determine space, labor, equipment, and
cost requirements for eachrecommendation.
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13 Steps to High-Productive
Storage for AT Reuse
10. Evaluate the options.
Base your evaluations on safety, costs,
ease of implementation, ease of operation.
Prioritize storage by placing often-used
items in the most convenient locations.
Many layout-based storage solutions payfor themselves in less than a year.
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13 Steps to High-Productive
Storage for AT Reuse
11. Select and verify the best design
Identify weaknesses and test "what-if"
scenarios.
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13 Steps to High-Productive
Storage for AT Reuse
12. Implement the design
Plan a phased-in approach to ensure
minimal disruption to current operations.
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13 Steps to High-Productive
Storage for AT Reuse
13. Evaluate and Evolve
Be proactive in your Storage Solutions
grow with your program.
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For Your Time & Interest!