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pH and pCO2 Instruments
on Fixed Platforms
Informational Bidders’ Conference
18 March 2011
Request for Proposals (RFP) 1410-00004 for (OOI)
http://www.oceanleadership.org/2011/rfp-1410-00004-for-ph-and-pco2-instruments-
on-fixed-platforms/
For all further contact use this email address: [email protected]
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OOI Overview
The Ocean Observatories Initiative (OOI) is a long-term,
NSF-funded program to provide 25-30 years of sustained
ocean measurements to study climate variability, ocean
circulation and ecosystem dynamics, air-sea exchange,
seafloor processes, and plate-scale geodynamics.
-- OOI Brochure
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OOI Science Themes
• Ocean-Atmosphere Exchange
• Climate Variability, Ocean Circulation, and Ecosystems
• Turbulent Mixing and Biophysical Interactions
• Coastal Ocean Dynamics and Ecosystems
• Fluid-Rock Interactions and the Sub-seafloor Biosphere
• Plate-scale, Ocean Geodynamics
Additional Science Foci• Ocean ecosystem health
• Climate change
• Carbon cycling
• Ocean acidification
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Overview of OOI
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OOI Products
To Support OOI Science Themes-
• OOI is integrating 764 Instruments on 56 Platforms into an
Integrated Observatory
OOI Platforms include:• Moorings: Surface and Subsurface buoys and instruments
• Benthic Nodes: Benthic Experiment Packages (BEP) and
Multifunction Nodes (MFN)
• Profilers: surface piercing, wire following, shallow, deep, hybrid
• Gliders/AUVs
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Global Array – Irminger Sea
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RSN Array Elements
RSN Array Elements
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Endurance Array
Oregon Line
Endurance Array
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Pioneer Array
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Water
Column Sensor Type #
Acoustic Doppler
Current Profiler
39
Conductivity/Temp. 210
Hydrophone 10
Inverted echo
sounder
5
pH 37
Velocity, si ngle
point
53
Surface
Waves 10
Meteorology 18
pCO2 36
Direct covariance
flux
10
Shallow
water
Fluorometer 81
Nutrients 25
Dissolved oxygen 82
Spectral i rradiance 22
Photosynthetically
available radiati on
20
Optical absorption 31
Zooplankton sensor 13
Bottom
Mass spectromet er 2
Seafloor
temperature
1
Seismometer 13
Camera 13
Benthic f low 1
Particulate DNA 1
Vent chemistry 2
Chemical sampling 3
Seafloor pressure 15
Instrument Distribution
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What is Being Procured
• Two classes of instruments:
• Instruments measuring pH (herein referred to as
PHSEN)
• Instruments for measuring partial pressure of carbon
dioxide (pCO2) in water (herein referred to as
PCO2W)
You may propose on either or both
classes of instruments
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Basis of Award
• The Offeror whose proposal provides the best value to the
project when price and other factors are considered will be
awarded the contract
• Best Value is defined as an award based on the greatest
overall benefit in response to the requirement
• The two classes of instruments may be awarded to the same
Offeror or may be awarded to two or more separate Offerors
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What are the Critical Calendar Events?• March 15, 2011: RFP issued
• March 17, 2011: Submit request to participate in virtual
Bidders’ Conference
• March 18, 2011: Virtual Bidders’ Conference
• March 21, 2011: Deadline for submitting questions
(questions may be accepted after this date)
• March 24, 2011: Responses to questions received on or
before 21 March posted
• April 6, 2011 4:00 p.m. EDT (1:00 p.m. PDT): Proposals due
• Period of Performance: Three-year Base Period and one (1)
one-year Option Period
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SSA
SSEB Chairperson
Director of Contracts &
GrantsJeanine Hubler
(Sole Point of
Contact with the
Offerors)
Non-Cost / Price
Evaluation Panel Cost / Price Evaluation
Panel
SSEB
Non- Voting Advisors
Source Selection Organization
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DISCLAIMER
THE FOLLOWING IS A BRIEF OVERVIEW OF SOME OF
THE PROPOSAL REQUIREMENTS.
OFFERORS ARE CAUTIONED TO CAREFULLY READ
THE REQUIREMENTS OF THE SOLICITATION AND
COMPLY ACCORDINGLY.
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OOI Instruments
• Two classes of water chemistry instruments are
required by OOI:
– pH (PHSEN)
– pCO2 in water (PCO2W)
• OOI will be deploying suites of instruments in waters
that are biogeochemically complex
• The water chemistry instruments will be deployed on a
variety of fixed platforms, including seafloor packages
and moorings
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Anticipated Quantities
PHSEN and PCO2W instrument deployment depths vary for each instrument series.
Instrument series are defined in Appendix A-1 in RFP Attachments J-2 and J-3.
You may propose on fewer than the complete series of instruments within a Class.
PHSEN (Class) anticipated order quantities by Series and Year
Instrument
Series
2011
Quantity
2012
Quantity
2013
QuantityTotal Quantity
A
B
C
D
E
3
2
0
4
8
0
0
6
15
16
2
2
0
11
8
5
4
6
30
32
Total 17 37 23 77
PCO2W (Class) anticipated order quantities by Series and Year
Instrument
Series
2011
Quantity
2012
Quantity
2013
QuantityTotal Quantity
A
B
1
3
10
10
2
9
13
22
Total 4 20 11 35
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What Do I Need To Submit?
• Section L of the RFP details the required information and format for
your proposal
• The following four volumes are required as part of your proposal
(provide for each instrument class)
– Volume 1 Technical – <20 Page limit maximum>
– Volume 2 Past Performance – <6 Page limit maximum>
– Volume 3 Management – <10 Page limit maximum>
– Volume 4 Cost/Price – <No page number restriction>
• Volume 5 is Optional (only if proposing both classes)
– Volume 5 Integrated Advantages (Optional - <5 Page limit
maximum>)
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Volume 1 - TechnicalONLY NON-PRICE/COST INFORMATION IN THIS VOLUME
• Technical Volume: 20-Page limit maximum
• Submit one Technical Volume for each instrument Class you are
proposing to supply (the two Classes are PHSEN and PCO2W)
• Fill out Tables L-1 & L-2 with specifications of your proposed PHSEN
instruments or Tables L-5 & L-6 for PCO2W instruments and include
the tables in the Technical Volume of your proposal (tables do not
count towards page limit)
– Tables L-1 & L-2 are in Attachment J-7 for PHSEN
– Tables L-5 & L-6 are in Attachment J-8 for PCO2W
• Fill in the Parameter Value by Series columns with the parameters of
the instruments you are proposing
• Meeting threshold specifications is much more important than
attaining objective specifications
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Volume 1- TechnicalONLY NON-PRICE/COST INFORMATION IN THIS VOLUME
• Substantiation column should include details that substantiate the
information provided in each parameter. You can provide links to
external documents and websites.
• Explicitly state your approach to biofouling mitigation
• Ensure that the model numbers are the same as those provided in
the tables in the RFP, Section B
• Use a legible 12-point font and put page numbers on each page
• Remember the Cost and Non-Cost evaluation factors are evaluated
separately
• OL desires to make the award without discussion - Following
Section L should lead to a quicker award
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Volume 1- TechnicalONLY NON-PRICE/COST INFORMATION IN THIS VOLUME
Brief discussion of Attachments J-7 and J-8:
Instrument
Spec I.D.Parameter Units
Parameter Value by
Instrument SeriesSubstantiation
A B C D E
PH-001 Minimum value pH units
PH-002 Maximum value pH units
Instrument
Spec I.D.Parameter Units
Parameter Value by
Instrument SeriesSubstantiation
A B
PCO2-003
(threshold)
PCO2-005 (objective)
Accuracy for concentrations
≤400 µatm±µatm
PCO2-004
(threshold)
PCO2-006 (objective)
Accuracy for concentrations
>400 µatm±%
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Volume 2 – Past PerformanceONLY NON-PRICE/COST INFORMATION IN THIS VOLUME
• Past Performance Volume: 6-Page limit maximum
• The Offeror should provide three contacts who have received similar
pH and/or pCO2 instruments within the past three years (use Table L-4
to provide reference details)
– Verify contact information, including phone number, for all respondents
and verify for each their willingness and ability to respond (no surprises)
• References to the size and dollar value of previous efforts is required
• Provide descriptions of how previous projects relate to the OOI
acquisition and provide information on any problems encountered and
their resolution
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Volume 3 - ManagementONLY NON-PRICE/COST INFORMATION IN THIS VOLUME
• Management Volume: 10-Page limit maximum
• Project Management and Communications Document (fewer than 5
pages)
– Roles and responsibilities of the points of contact
– Specific reports and other communications
• List and explain ordering procedures that OL and the Procuring
Organizations need to follow to facilitate efficient order fulfillment
• Scheduling information and ordering procedures
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Volume 4 – Cost/PriceCOST/PRICE IN THIS VOLUME
• Cost/Price Proposal: No Page Limit
• Provide the prices for the Items and Services offered to meet the
requirements
• Explicitly state discounts provided
• Provide a complete list of no-cost options that are available
• Provide links to product descriptions so we can identify specifically
what is being offered for the proposed price
• Cost evaluation will be done separately team from the Technical,
Past Performance, and Management evaluations
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Volume 5 – Integrated AdvantagesPROVIDE ADDITIONAL NECESSARY PRICES/COSTS IN THIS VOLUME
• Integrated Advantages: 5-Page Maximum
• Provide ONLY if proposing both PHSEN and PCO2W
instruments
• Integrated Technical Advantages
• Integrated Price or Quantity Advantages
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Who Will Get the Award?
The Offeror whose proposal provides
the best value to the project when
price and other factors are considered
will be awarded the contract
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Requested Topics for Discussion Today
1. Does the ceiling price include future servicing and calibration, etc?
A. The ceiling price is all of the funding in the budget for this procurement.
2. PHSENS D model says it should be bid w/o batteries then shortly afterwards it says with
batteries (section B.4).
A. Series D without batteries is the requirement, but having a configuration with batteries is a
desired option.
3. Tables B1-B4. Where do these go in the proposal (Volumes 1-5)?
A. They go in Volume 4, Cost.
4. Is deployment hardware needed (such as cages)?
A. The normal complement of options that are available to other purchasers should be included
in Table B.2 for PHSEN instruments and B.4 for PCO2W instruments.
5. Should configurations with ancillary sensors be proposed (e.g. with O2, fluorescence)?
A. No, other procurements are in progress. However, there is no need to edit information out of
existing specification sheets.
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6. Where are certifications such as K.2 Taxpayer Identification/K.3
Certification/+signatures (p. K-5, K-7), to be included in the proposal?
A. They should be included as attachments to the cover letter.
7. Are separate proposals required for pH and pCO2?
A. Separate versions of Volumes 1 - 4 are required.
8. Why is a 6000 m depth rating required for PHSENS series E (explain the
depth ratings in general)?
A. So the data can be recovered in the event of an accident .
9. Do we specifically have to address each specification (e.g. in J-3 - PCO2-001,
etc)?
A. Each specification in the tables must be addressed in the tables. When a
specification is not met reference information should be included in the
substantiation column with any additional information included in the technical
volume.
Requested Topics for Discussion Today
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What if I Have Additional Questions?
• Submit additional questions via email to RFP1410-
[email protected] NLT 21 March 2011 by
noon Eastern (9:00 am Pacific)
• Questions received after 21 March will be considered
and may be responded to, may be held and addressed
after RFP closing with those Offerors determined to be
in the competitive range, or may not addressed
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QUESTIONS?