PI Funds Available &
Project Detail Reports Session 19
PI_Funds Available Report and PI_Project Detail Reports
To print:
• Right click
• Choose “Print”
• Change option “Print What?” from “slides” to “note pages”
• Click ok
Four reports inTwo Workbooks
• PI Funds Available Report Shows how expenses are tracking to budget and the
remaining funds available on the grant/contract.
• PI Project Detail ReportsPI Expenditure Detail Report
Shows detailed grant/contract expenses for the month.
PI Planned Expense ReportShows details of future planned expenditures for the grant/contract.
PI Labor Schedule ReportShows the % of effort of current and future personnel scheduled to be paid on the grant/contract.
Common Report Parameters
Report Header Page details reflect unique project/award combination.
Project PI Name
Sponsoring Agency related Information
Project Period
Award PI Name
Fiscal Contact Name
Award related Information
Reports simplified
Budget categories created to facilitate rolling up budget, expenses and commitments to a level more closely aligned with the way the PI Budgets.
PURPOSE: This report is designed to provide the project’s funded Budget Balance Available: It shows BOTH: 1) Budget balance after expenses to-date, AND 2) Budget balance after expenses to-date and scheduled future planned expenses.
Column F’s ‘Grand Total’ reflects your remaining funded Budget Balance Available (including both Direct and F&A/Indirect costs). See major Sub-totals for a breakdown of available Direct and F&A costs.
Major Sub
Totals
Denotes which
budget categories are subject to F&A and
which aren’t.
AA BB CC D = A-CD = A-C EE F = A-C-EF = A-C-E
Reviewer and PI Signature Lines on PI Funds Available Report
After review of the period expenditure detail report and this summary report, to the best of my knowledge all costs charged to this project are appropriate and salary and wages charged are in relation to work performed on this project. Where required, corrections have been or will be requested to be made in the Integrated System.
PI Signature: ____________________Date:__________
Reference: Procedure 1-4A
I have reviewed current month expenditures for accuracy and sufficient source documentation in accordance with University procedure 1-4.Reviewer: __________Date:__________
PI Funds Available report output can be restricted based on award status.
Purpose: This report shows detailed expenditures within a budget category for PI review and approval of the appropriateness of actual costs.
Fiscal administrators must still use the original FM_Expenditure Detail report to review expenses as per University finance procedure 1-4.
Purchase Order Line Description can be omitted if desired
Purpose: This report is designed to reflect known future planned expenses for the grant/contract. Future expenses are list by Budget Categories.
Purchase Order Line Description and Oracle Manual Encumbrances
can be shown or omitted as desired.
Purpose: This report shows the effort percentage of present and future personnel that are scheduled to be paid by the grant/contract.
Note: Hourly wage employees are not automatically encumbered and thus will not show on this report unless a manual encumbrance was created.
Questions