Politecnico di Torino Research Information System
overview on project path and goals
euroCRIS Meeting
26-27 May 2011
Simone Martinetto
Head of Application Management
Division
Information Technology Area
Politecnico di Torino
2
Agenda
• Politecnico di Torino requirements and goals• Research Information System – Main features• Data architecture guidelines• As IS - Application map • Program path and goals• To Be - Application map• Ongoing projects and roadmap• Conclusions
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Politecnico di Torino requirements and goals
• Main requirement and goals:
Ability to understand and represent the activities of the Research University
Strengthen the capabilities of raising research funding
Push on the dissemination of scientific production, for the benefit of technology transfer and to ensure that the research we fund and support in various ways has the greatest possible research impact
Strengthen the process of research assessment through the support of updated and reliable information
Meets the Open Access movement principles, the European Community guidelines for the free dissemination of knowledge and FP7 open access guidelines
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Research Information System – Main features
• RIS should have features such as:
Ability to map all research entities: project, publications, skills of research team, research laboratories and instruments…
uniqueness and ease of classification for all the entities (common classification tree and keywords set, areas and research themes)
CRM capabilities to manage relationships with companies and public agencies for funding and opportunity pipeline management
Web capabilities integrated with content management system (CMS) and with the university web portal
Improved integration between management systems and BPM system for research process.
Compliance with Open Access standard OAI-PMH and other international interoperability standards
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Data architecture guidelines
• Data point of view• Each information
• must be kept and managed on his master system • must be entered on the system once (no double data entry)• must be connected to others and referenced even across different
systems
ProjectManagementSystem
ERPSystem
Research InformationSystem
Human ResourceSystem
Projectsdata
Projectsdata
Timesheetdata
Timesheetdata
Researcherdata
Researcherdata
Publicationdata
Publicationdata
ProjectsCost
prospect
ProjectsCost
prospect
Researchercareer
Researchercareer
PublicationFull-text
PublicationFull-text
Contractdata
Contractdata
Research Teamdata
Research Teamdata
Class tree,Keywords
set
Class tree,Keywords
set
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As IS application map
Research resources andpublications management
Contractsand projectsmanagement
Attract partners, opportunitiesmanagement
Researchassessment
Promotion,dissemination,technology transfer
ResearchPublications
Catalog
ResearchPublications
Catalog
ProjectManagement
ProjectManagement
Project Timesheet
Project Timesheet
ContractsDatabase
ContractsDatabase
UniversityResearch Portal
UniversityResearch Portal
Research assessment
system
Research assessment
system
Researcher web pages
Researcher web pagesResearch team
and activities
Opportunities and prospect
contracts, agreements
Contacts and schedule management
Politecnico Intranet Management Application Portal (SWA) and Cineca UGOV-Research are the main application platforms. Many processes and information are supported by these systems, while others are still on individual spreadsheets or local database
Open Access Portal
Open Access Portal
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Program path and goals
• University Research Portal • Integration with Ugov-Research Information Catalog data• Extended research portal features with improved
navigation and search capabilities based on keywords and classification tree
• Web 2.0 extensions
Promotion,dissemination,technology transfer
• CRM and Research datamart • Research datamart will import information from the ERP
system, HR system, Project Management System, Research Information System to build complex data views
• The research datamart will provide reports for support CRM analisys (companies contacts organized by research areas, by revenue…)
Attract partners, opportunitiesmanagement
• Workflow system• Add a workflow system to support processes on
contracts and project management• Improve and extend capabilities for contracts database
Contractsand projectsmanagement
• Research Information Catalog• Deploy “UGOV-Anagrafe della ricerca” to manage
research entities and classification tree (research team, activities, assets, skills…)
Research resources andpublications management
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To Be - Application map
Research resources andpublications management
Contractsand projectsmanagement
Attract partners, opportunitiesmanagement
ResearchAssessment
Promotion,dissemination,technology transfer
ResearchPublications
Catalog
ResearchPublications
Catalog
Projectmanagement
Projectmanagement
ResearchInformation
catalog
ResearchInformation
catalog
Timesheet
Timesheet
CRM CRM
Open Access Portal
Open Access Portal
Workflow system
Workflow system
Research assessment
system
Research assessment
system
Research DatamartResearch Datamart
Researcher web pages
Researcher web pages
Research University
Portal
Research University
Portal
Contractsdatabase
Contractsdatabase
Program development will complete the application map with better integration between systems and no more local spreadsheets or databases.
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Ongoing projects and roadmap
• UGOV - Research Information catalog • Configuring beta version on preproduction system• Populating with sample data
• Contracts databases and workflow system• Functional analysis and requirements gathering for contracts database • Evaluating workflow system and systems integration activities
• Research portal • Last week we released the first version of Institutional Repository
(Open Access Portal) http://porto.polito.it
• Datamart and CRM system• beginning 2012
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Workflow system
Follow-up
tuning
Progetti - tuning
Project management - tuning
Ongoing projects and roadmap
20112011 2012201220092009 20102010
Project management
Research Catalog
Timesheet
Open Access Portal
Upgrade release & layout
Research Portal extension
Research information catalog
Contracts database
Research Datamart CRM
TBD
TBD
• We are at half of our way and there is still a lot of work to do
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Conclusions
• Connecting management systems (ERP, HR, workflow…) to the research system has many advantages:
• enables deepest data analysis and CRM capabilities to increase funding opportunities
• helps keeping information up to date and reliable
• No double data entry• researchers should have just one place to input data for all
different purposes (assessment, dissemination, knowledge repository).
• Publishing information is also the key for keeping data alive and updated.
With this approach we have improved dramatically the quality and update frequency of data on our publications repository.