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Practical hints, tips& guidance for getting your organisationsafely back to work.#letsworktogether
Helping your business get back to workJPA Workspaces are working with organisations and businesses to plan for easing staff safely and cost effectively back to work. It’s our mission to help both employers and employees feel more confident and safer about returning to the workplace.
We’re here to help you adapt by implementing practical solutions that support social distancing whilst improving the feeling of working in safe and healthy environments.
Employers are also going to have to make their offices appealing to come back to whilst demonstrating actions taken to make our staff comfortable enough to want to return.
My team are here to help your organization every step of the way and we look forwards to getting started.
Graham Pulsford - Managing Director
[email protected] I www.jpa-workspaces.com
Floor standing dividers and a one way system enforced on all circulation routes.
Optimise space between desks and furniture to allow adequate passing space between people (this may mean removing desks and storing elsewhere).
Protective panels between desks , additional floor standing panels to the ends of desks to protect occupants from passers by on circulation routes.
Clear screens to allow for 2 person meetings in booths.
Wall mounted or desk standing hand sanitisers at dual heights, to be DDA accessible. Located throughout the workspace.
Cleaning station with hand sanitiser to clean booths after use.
2m space markers around the tea point. Clean-as-you-go approach.
Table and floor mounted screens to allow socialising in the breakout space while maintain social distancing. Single occupancy on either side of the
project table with a table mounted screen between the occupants (surplus furniture could be stored elsewhere to deter additional occupancy).
Limited meeting room occupancy, along with hand sanitiser and suspended screens to maintain social distancing.
Reduced occupancy to banks of desk when 2m distance cannot be achieved between furniture to ensure social distancing can be maintained – or taking mitigating step with protective screens hat all users are happy with.
Hand sanitiser positioned by all door handles to be used before and after touching handles.
Staggered desk occupancy to achieve social distancing, each desk could also have its own bin to ensure any tissues or other contaminated waste is contained to a personal area.
Cleaning stations to all storage areas to avoid cross contamination on handles.
Our offices will look more like this moving forwards
[email protected] I www.jpa-workspaces.com
Where to Start?We’re all still trying to work out what COVID means for our businesses and the next few months will surely be a learning curve. It’s also going to be stressful, as this experience continues to impact on our physical, cognitive and emotional wellbeing.
Bringing small numbers of staff back in manageable waves, is a good first step to seeing if the measures you have put in place are effective before bringing larger numbers back or undertaking significant spend.
Key Steps:
• An up to date documented risk assessment
• A social distancing policy to support it• Someone in charge of Social Distancing at work• Communication of policy to staff and stakeholders • Training for your maintenance teams and staff• Clear notices for visitors to site
[email protected] I www.jpa-workspaces.com
How will my officespace change?We’re helping businesses adapt by providing practical furniture solutions that support social distancing whilst improving the feeling of working in safe and healthy environments.
Short-term, we simply need to get our businesses back up and running with the least disruption and expense possible, whilst also gathering feedback for longer term, more permanent changes that will surely follow.
Physical changes you can expect to see
• Less occupancy• Larger desks• More space between staff• More back to back & side to side working• More individual work areas• More easy clean fabrics and surfaces• More partitioning• More screens and shielding to mitigate risk• More wall and floor signage• More personal storage• More touch free devices
[email protected] I www.jpa-workspaces.com
What we’ll be seeing more of…
SignagePersonal Storage
Individual Booths
Portable Protective Screens
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What we’ll be seeingless of…Conversely, norms that have been established over the last few years will be reversed. Instead of collaborative areas, hot desking, smaller desks and hot lockers, we’ll be seeing less shared spaces, furniture, equipment and less people in our offices. We’ll also have to find creative ways of making our new workspaces more appealing, especially if we are to retain and inspire our talent.
• Less dense occupation
• Less people using these spaces• Less shared desks• Less clutter• Less face-to-face working• Less sharing of equipment
• Less shared storage• Less common use areas• Less hot desks• Less shared desks and spaces
Less collaborative tables Less hot desks
Less occupancy in meeting roomsLess shared social spaces
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Less hot lockersLess shared equipment/tools
How cleaning protocols will changeCovid 19 is transmitted from person to person in airborne droplets either directly or indirectlythrough surface contamination, so regular and thorough cleaning protocols are needed to make sure your offices are kept as safe and healthy as possible.
Infection control will mean:
• Robust cleaning protocols
• Availability of hand sanitizer and wipes• Clean desk policies• Clean as you go• Clean in – Clean out• Hygiene stops or stands
• Easy clean fabrics and surfaces• Personal non-shared storage• Touchless working • Routes for contaminate waste• More materials to reduce virus lifespan
[email protected] I www.jpa-workspaces.com
What about staff working from home?It doesn’t matter whether your staff have a room that they can dedicate permanently to work, but having a defined place to work will help to keep work and home life separate.
A good desk and a comfortable adjustable chair are key to creating a good home working space.
The same principles apply for healthy workingat home as in the office, so ensure your staff are properly equipped to undertake the work you need them to do.
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Summary• Carry out a documented risk assessment
• Update your H&S policy for COVID & publish
• Run a trial pilot scheme for valuable feedback
• Reduce occupancy & layouts to cater for 2m distancing
• Bring staff back in manageable waves
• Where 2m distance not possible – take steps to mitigate
• Minimise hot desking, shared spaces & equipment
• Turn meeting rooms into additional workspaces
• Ensure hand sanitiser, wipes & hygiene stations are widely available
• Ensure robust cleaning routines
• Display clear 2m social signage – on floors, walls etc
• Increase ‘touchless’ working
• Limit shared equipment & wipe after use
• Re-organise existing furniture – trying to use what you have first if possible
[email protected] I www.jpa-workspaces.com
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How JPA are helping businessesJPA have the knowledge and specific furniture expertise to give you practical, helpful advice on transitioning your organisation back to work – safely and affordably. Here’s a quick snapshot of some of our services and products to help mitigate risk and build confidence of both employers and employees:
Services• Advice, practical tips and phone support
• Furniture re-spacing and on-site reconfiguration service
• Re-planning advice for maximum occupancy
• Virtual office surveys
• Installation team support – project managers and fitters
• Pilot scheme set up and assistance
• Collection & storage of excess furniture due to re-spacing
• Decommissioning meeting rooms to make more desk space
Products• Advice, practical tips and phone support
• FuProtective desk dividers and safety screens – all sizes
• Replacement seat pad service in wipe clean/anti-microbial
• New seating with wipe clean/anti-microbial fabrics
• Pilot scheme set up and assistance
• Portable protective products for easy re-location
• Touch free furniture
• Social messaging carpet tiles, mats and floor signage
• Home office furniture deliveries – fast turnaround
If we can help in any way, please do not hesitate to contact Matt or Grahamon 01727 840800 or [email protected]
