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Presented By: Michael Venuto, PE, PLS
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• Effective Project Management Strategies
• Effective Methods to Resolve Project Challenges
• Discuss Collaboration, Communication, Goal Setting
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• Well defined budget, scope and schedule• A common goal• Effective communication• Positive attitude• Shared sense of responsibility• Sense of urgency• No one caring who gets credit• Solving problems without assigning blame
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• Scope: Expected outcome of a project, specified as functional requirements to achieve that outcome.
• Schedule: Time allotted to complete a project.
• Budget: Project costs, including resources and work packages
“Triple Constraint”
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Scope
BudgetTime
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• Well defined
• Scope creep
• Managing changes
• Consensus for stakeholders/team members
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• Importance of
• Realistic
• Critical Path
• Regular updates
• Sense of urgency
• Having a plan
• Realistic
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• Regular updates
• Creating milestones to be able to quickly verify status of budget (why has 75% of budget been expended when work is only 50% complete)
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• No project is perfect – expect changes• Can come from outside influences
- Owner
- Field conditions- Funding- loss of staff members
• Effective leaders can adapt and steer the project and project team in the necessary direction.
• The best leaders can take advantage and use the change to improve the project.
• Changes can create a condition when the project can succeed or fail – plan and expect the change in order to be an effective leader.
• Expect and plan for change. When you plan for a change,• it will not disrupt the project.
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1. Initiation
2. Planning
3. Execution
4. Monitoring/Control
5. Closeout
Project Initiation
Planning
ExecutionMonitoring
Closeout
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The project initiation phase should include:• Identifying the needs and requirements
• Reviewing the current operations
• Financial analysis of costs and benefits, including budget
• Stakeholder analysis
• Project Charter• Costs
• Tasks
• Deliverables
• Schedule
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• Generally consists of the following:
• Developing the scope statement
• Selecting the planning team
• Identifying the deliverables/Key Stakeholders
• Creating the Work Breakdown Structure (WBS)
• Identifying activities needed to complete deliverables
• Estimating resource requirements
• Estimating time and cost for activities
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• Continued:
• Developing the schedule
• Developing the budget
• Risk Planning
• Gaining formal approval to begin work
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• Ensures that the project management plan’s deliverables are executed accordingly, which includes:
• Proper allocation, co-ordination and management of:
• Human resources;
• Materials; and
• Budget
• The end result being the project deliverables
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• Monitoring and controlling a project includes:
• Measuring ongoing project activities . Identifying where we are at in the project.
• Monitoring project variables, such as cost, scope and schedule against project plan.
• Identifying corrective actions to address issues
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Where are we at?
(Measurement)
Where we planned to be?
(Evaluation)
How can we get on track again?
(Correction)
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• This phase consists of:• Contract Closure: Complete and settle each contract,
including the resolution of any open items and close out the contract.
• Project Close: Finalize all activities and formally close the project.
• Post Implementation Review: Look at things that went well and analyze things that did not go so well and develop lessons learned
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• Set expectations early• Hold people accountable• Select a team with right expertise• Manage scope and risk• Manage stakeholders• Manage budget and schedule• Communication• Be proactive• Anticipate change (no project is perfect)• What are some other best practices?
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The discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria.
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• Enthusiasm
• Set clear an obtainable project objectives
• Good decision maker
• Possess good people skills
• Promotes partnering
• Possess a good technical knowledge
• Ability to build consensus/inspire
• Communicate
• Able to adapt to change
• Vision
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• The integrative project management processes include:• Development of Project Charter
• Development of Preliminary Project Scope Statement
• Development of Project Management Plan
• Direct and Manage Project Execution
• Monitor and Control Project Work
• Integrate Change Control
• Close Project
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Communication
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• If you want more, you have to become more. Jim
Rohn
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• Growth is intentional
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• Give to others
• Pay It Forward
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What lies behind us and what lies before us are tiny matters compared to what lies within us