Newsletter of the Wyoming Chapter of ARMA International, February 2017
Chapter Earns National Awards ..…..………2
Upcoming WYARMA Meetings ......................3
Annual Spring Seminar Info …………………4
Web Session of the Month ..……....................5
Dec. Board Meeting Recap …………………...6
ICRM Offers New Certificate ..........................7
IG Course Offered in San Diego ………..……8
WY ARMA
Board of Directors
Chairperson of the Board Programs /Public Relations
Pat Newbern VACANT President Education
Carolynn Coy VACANT Vice-President Membership
April Peregoy Janie Wait Secretary Newsletter
VACANT April Peregoy Treasurer Webmaster
Barb Thomasee Carolynn Coy
Inside This Issue
Photo courtesy of Wyoming Tourism.org
Wyoming Chapter of ARMA
Prez Talk: A Message from Wyoming ARMA President
As I was traveling down
to San Antonio for my year-
ly meet and greet with
friends for PAX South, I
forget how cold it actually
gets this time of the year in
our lovely state. During the
same time period on Satur-
day, it was 50 degrees down
there and -17 degrees with
wind chill in Wyoming. Got
to love this time of the year
in the Rockies!
As reported on our Wyo-
ming Chapter of ARMA
Facebook page. The board
has finalized its event sched-
ule for the rest of the chap-
ter year! Mark your calen-
dars to attend the upcoming
general chapter meetings
that are mentioned later on
in the newsletter. You can
also add the events to your
personal Facebook page or
via our website calendars to
mark reminders.
In addition to our month-
ly meetings, our chapter is
looking forward to our 2017
Spring Seminar to be held
on the Laramie County
Community College (LCCC)
Campus in Cheyenne on
March 14. This year we will
be focusing on how to sur-
vive lean times through col-
laboration, communication
and cooperation.
The presenters will be
discussing how to make sure
Records Information Man-
agement (RIM) and Infor-
mation Governance (IG)
continue to be a priority in
your division or company.
We are lucky enough to
have two awesome present-
ers making their way to our
seminar: Andrew Ysasi and
Courtney Stone.
Again this year, we are
pleased to relate that we
have kept the registration
cost as low as possible to
accommodate those tight
budgets. Registration in-
cludes a full day of educa-
tion, networking, lunch, and
breaks. Our afternoon break
will again include an ice
cream social.
We will also be hosting a
silent auction again this year
to benefit our professional
development scholarships.
Please look for our seminar
brochure and registration in
your email this week and we
hope you will be able to
Carolynn Coy, President of
Wyoming Chapter of ARMA
cont. on page 7...
Page 2 February 2017
Members of the Wyoming Chapter of ARMA had the opportunity to learn more about records and infor-mation management at the Wyoming Highway Patrol (WHP) when they attended the chapter’s January General Meeting on Tuesday, Jan. 10.
Held at the WHP’s head-quarters in Cheyenne, the meeting began with an intro-duction by Captain Josh Wal-ther to the WHP’s records management background. Chapter member and WHP employee Geetha Murugesu then gave a presentation on the WHP’s current processes and systems. She explained the processes for getting rec-ords from various users into the WHP’s system, how those records are reviewed by her team, and what happens to
them after they are re-viewed.
After a question-and-answer peri-od of the WHP’s pro-cesses and systems, at-tendees then had a discus-sion with WHP’s rec-ords employ-ees regarding how the local chapter could help the WHP with updating its in-house pro-cesses and expanding its skill sets.
The Wyoming Chapter of ARMA recently received notice that it was the recipient of two awards that were present-
ed during ARMA International’s Live! Conference and Expo, held in September, 2016 at San Antonio, Texas. Along
with the Chapter Membership Recruitment Award, the chapter’s newsletter received the award for Chapter Newslet-
ter of the Year in the Small Chapter Category.
WYARMA chapter earns national awards
WY Highway Patrol hosts January meeting
Wyoming Highway Patrol employee and WYARMA chapter member Geetha
Murugesu is pictured giving a presentation on the WHP’s records program during the
January chapter meeting, held Tuesday, Jan. 10. - photo courtesy of Donna Crock
February 2017 Page 3
If you've ever thought of earning a certification in the fields of RIM and/or IG, but
aren't sure which one is right for you, then you need to attend Wyoming ARMA's Febru-
ary General Chapter Meeting! At 11:30 a.m. on Tuesday, February 14, Wyoming ARMA
board member and Intermountain Record Center, Inc. owner, Janie Wait, will be giving
her presentation on "Cross Content Certifications for RIM Professionals."
With so many certification opportunities from various entities, it is hard to deter-
mine where, what and how to study to maximize your efforts. There are four major
certifications that have significant cross-over content. When you study for one you can
attain necessary knowledge that will contribute to your success with qualifying for the
others!
Members can attend this presentation either virtually or in-person. It will take place
at the Wyoming State Library Conference Room, located at 2800 Central Ave. in
Cheyenne. To attend virtually, please send an email to [email protected]. You will
then receive a reply with the remote attendee information.
February Chapter
Meeting Announcement
Mark your calendars for these upcom-
ing events hosted by Wyoming ARMA!
WY ARMA’s general chapter meetings take place in Cheyenne from 11:30 a.m. to 1 p.m. on the second Tues-day of every month. In March, the Annual Spring Seminar will be held in lieu of the general meeting.
Tuesday, Feb. 14: "Cross Content Certifications for RIM Professionals," presented by Janie Wait. Attend in-person at the Wyoming State Library Conference Room or attend virtually by RSVP'ing to [email protected] for details on how to log on.
Tuesday, March 14: 2017 Annual Spring Seminar - "Surviving in Lean Times: Collaboration, Communication & Cooperation." Located at Laramie County Community College Health Science Building from 8:30 am to 4:30 pm. Guest speakers are Andrew Ysasi and Courtney Stone. Registration includes lunch, beverages, and an afternoon ice cream social!
Tuesday, April 11: Paula Bivens and Connie Hinesley at the Wyoming Livestock Board will present a history of the agency's brand records and an explanation of how they are managed today. Meeting will be at the Wyo-ming Livestock Board's office, located at 1934 Wyott Dr.
Tuesday, May 9: Julie Colgan will be hosting a Webex session of her presentation from the ARMA Live! Con-ference: "The Internet of Things - Hype or Hazard?" Attend in person at the Wyoming State Library Confer-ence Room or attend virtually by RSVP'ing to [email protected] for details on how to log on.
Page 4 February 2017
These are lean times in Wyoming—so when organizational budgets are
being slashed, how do you make sure your active and historical records,
as well as your RIM and IG programs, continue to be a priority? Our
guest speakers will provide presentations that focus on strategies and
tactics to help you keep RIM/IG relevant to your organization.
Surviving in Lean Times:
Collaboration, Communication & Cooperation
2017 Spring 2017 Spring SeminarSeminar March 14, 2017
8:30 a.m.—4:30 p.m.
LCCC Campus,
Health Science Bldg., Rooms 111 & 113
1400 College Drive,
Cheyenne, WY
Registrations are due by
March 7, 2017
Register at: www.armawyoming.org
Andrew Ysasi, MS, CRM, CIPM,
CIPP, PMP
Andrew is a respected executive who achieved senior roles using a proven business and technology acumen amassed over a 20-year career. Since 2007 he
has provided senior leadership, led complex multimillion-dollar projects, and consulted with small local and multibillion-dollar com-
panies at Kent Record Management, Inc.
In addition to his role at Kent Records, he is a former adjunct professor at Daven-port University and taught global project management and the technology capstone courses. He is the founder of the career coaching company Admovio, where his re-sume review work and career advice is pub-lished on CIO.com in 2016. He founded myPACT that will enable individuals to showcase themselves to employers in a modern way and will be launching in 2017. He has served as a volunteer test writer on the Institute of Certified Records Managers (ICRM) Exam Development Com-
mittee (EDC) since 2012, and he is the Re-gent for the EDC for the 2017-2019 term. In 2016, Andrew was elected to the
PRISM International Board of Directors.
Courtney Stone, CRM, IGP
Courtney Stone has been in Records and Infor-mation Management for three years. She is cur-rently the Records and Retention Manager for AMOCO Federal Credit
Union.
Courtney received her BA in Communica-tions-Public Relations/Advertising from the University of Houston. She is a Certified Rec-ords Manager (CRM), an Information Govern-ance Professional (IGP), a Certified Nautilus (ECM) Administrator, and a Certified Nautilus
(ECM) Workflow Administrator.
Courtney has been a member of ARMA International and ARMA Houston since 2013. She is the Vice President of Communications for ARMA Houston, is a member of the Advi-sory Board for Document Strategy Forum, and is a volunteer test writer on the ICRM Exam
Development Committee.
This seminar is proudly sponsored
in partnership with: An award from the Wyoming State Historical Records Advisory Board through funding from the National Historical Publications and Records Commission (NHPRC), National Ar-chives and Records Administration; Intermountain Record Center, Inc.;
and ARMA International.
February 2017 Page 5
Session Title: Beyond
Alphabet Soup: Understand-
ing Industry Standards
Session Code: CF13-3484
Facilitator: Priscilla Em-
ery
Summary: Many in the
RIM field think that stand-
ards are boring, and this
keeps them from under-
standing how standards and
certifications can help them
support their efforts in the
real world. In this session,
you will see how using a
standards-based approach to
RIM implementation can
save time and money—
which is not at all boring!
Wyoming Chapter Education
Accessing ARMA International’s Web Session of the Month
1. Go to www.arma.org and log into your My ARMA account
using your current login information.
2. After you have successfully logged in, select the My Profile tab.
3. Scroll down until you see the Chapter Memberships section.
4. Click on the link located underneath the Education Link head-
line within the Chapter Memberships section. (Link title starts
with “Session of the Month:”) This will take you to the Chapter
Resources page.
5. Use the Search functionality to find your chapter’s Session of
the Month by typing in the title or the 8-digit alphanumeric
code.
Wyoming ARMA’s Web Session of the Month CF13-3484—Beyond Alphabet Soup: Understanding Industry Standards
Check out the events our neighboring
chapter partners are hosting this month!
Mile High Denver Chapter will be hosting consulting professional Mi-
chael Elkins for a presentation on “Making Business Process Analysis Part
of Your RIM Toolkit.” This meeting will be at 11 am on Tuesday, Feb. 21
at the Denver Police Protective Association. This session covers business
process management (BPM) and business process analytics (BPA), and
how to use them as records management tools. To register, or for more information,
click here.
ARMA Nebraska is presenting a discussion, led by Records Retention
Director for Tyson Foods, Inc., Kathleen Glasgow Sparks, CRM, and with
input by a panel of records retention professionals who work at the Da-
kota City Records Center. Titled, “Case Study—Trials, Tribulations, Cel-
ebrations, and Accomplishments of a RIM Software Deployment at Tyson Foods,” the
discussion will take place at 11 am on Wednesday, Feb. 15 at the Scott Center in Oma-
ha. To register, or for more information, click here.
The Utah-Salt Lake Chapter of ARMA will be touring the archives at the
Harold B. Lee Library on the BYU campus in Provo for its February meet-
ing on Thursday, Feb. 16. The archives only permits 20 people at a time
so there will be two tours from 11-12 and 12-1. A registration form is
available on the chapter’s website at: http://armautah.org/.
Page 6 February 2017
Wyoming Chapter of AR-
MA board members met
Tuesday, Dec.. 27 at the Wyo-
ming Department of Trans-
portation office in Cheyenne.
Board members in attendance
included President and Web-
master Carolynn Coy, Chair-
person of the Board Pat
Newbern, and Treasurer Bar-
bara Thomasee. Vice-
president and Newsletter Edi-
tor April Peregoy and Mem-
bership Chair Janie Wait at-
tended via conference call.
Member Donna Crock was
also in attendance.
President Coy called the
meeting to order at 11:49 a.m.
Newbern moved to approve
the November Board Meet-
ing minutes. Wait seconded
the motion and it was ap-
proved unanimously. The
December General Meeting
minutes will be approved at
the January board meeting.
Thomasee then presented
the Treasurer’s reports for the
months of November and
December.
Committee Reports
Membership: Wait had no
updates for membership.
Education: Discussion on
the revised scholarship and
professional development
funds was discussed under
the Old Businesss section of
the meeting.
Programs: Coy announced
the January General Meeting
will be at the Wyoming High-
way Patrol (WHP) headquar-
ters. ARMA member Geetha
Murugesu will be giving a
presentation on the WHP’s
records systems and process-
es. A discussion will follow
regarding what ARMA can do
for the WHP.
Discussion then focused on
the chapter’s upcoming
Spring Seminar which will
take place Tuesday, March 14.
Coy announced a contract has
been signed by both parties
for Andrew Ysasi to be a
guest speaker. The chapter is
currently waiting for John
Montaña to sign a contract to
be the other guest speaker.
Presentation topics and biog-
raphies are needed from the
speakers for the seminar ad-
vertising materials.
Newbern said she has re-
served the room at Laramie
County Community College
(LCCC) for the seminar. The
board will still need to discuss
how to do a virtual presenta-
tion if there are sponsors who
want to do so. Newbern add-
ed the college’s catering ser-
vices provide several menu
options. The board agreed to
stick with the same menu as
last year with the exception of
the pastries being provided in
the morning.
Wait made a motion to
keep the seminar’s regristra-
tion fees the same as last
year’s: $40 for ARMA mem-
bers, $60 for non-ARMA
members and $25 for stu-
dents. The motion was se-
conded by Thomasee and
unanimously approved. New-
bern moved to have the regis-
tration fee waived for those
on the board and for anyone
who helps with the planning
and setup of the seminar. The
motion was seconded by Per-
egoy and unanimously ap-
proved.
Newbern then made a mo-
tion to approve the theme
and title of the seminar as
“Surviving in Lean Times:
Collaboration, Communica-
tion & Cooperation.” The
motion was seconded by
Thomasee and unanimously
approved.
The board discussed trying
to get sponsors for the semi-
nar. Wait said she would start
working on a letter template
for sponsors and keep the
board updated on her pro-
gress. She agreed to have it
finalized by Jan. 20. Wait also
agreed to work on and dis-
cuss the SHRAB grant with
its committee, which she is
involved in. Newbern will
work on getting a speaker
grant from ARMA Interna-
tional.
Peregoy volunteered to cre-
ate and update the seminar
brochure. She agreed to have
it drafted by Jan. 25 and final-
ized by Jan. 27.
Newbern motioned to ap-
prove the necessary seminar
expenses for the seminar as
needed. The motion was se-
conded by Thomasee and
unanimously approved.
Newsletter: Peregoy re-
quested any text or infor-
mation for the newsletter be
sent to her by Jan. 3.
Website: Coy said she had
nothing to report on the web-
site.
Old Business
Coy reported she had
sent out a draft of the new
Professional Development
Funds process and require-
ments. Board members were
asked to review them by the
January board meeting.
The board approved the
following donations for the
chosen holiday charities:
1. $50 to Peregoy’s suggest-
ed outlying charity, Lin-
coln County Self-
Reliance, which is a Unit-
ed Way program.
2. $100 toward shoe pur-
chases for the Cheyenne
Shoes for the Homeless
program. Chapter mem-
ber Donna Crock had
already purchased the
shoes for the charity and
will be reimbursed after
providing a receipt.
New Business
The board announced its
next meeting will be Tuesday,
Jan. 24 at 11:30 a.m. at the
WYDOT office in Cheyenne.
Meeting was adjourned at
1:01 p.m.
WYARMA: December Board Meeting Recap
February 2017 Page 7
Carolynn
ICRM now of fers CRA cer tif ica te At the 2016 ARMA Inter-national Conference, the ICRM launched its newest certification – the Certified Records Analyst (CRA). This certification provides an op-portunity for immediate cer-tification to those existing CRM candidates that have already successfully passed Parts 2-4 of the examina-tions; while still retaining the ability to continue on to the CRM.
The CRA allows newly educated and experienced records management profes-sionals the ability to become a member of the Institute; thereby improving their op-portunities for career ad-vancement and to help meet the demand for RIM and Information Governance (IG) positions in the global marketplace. As of Dec. 5, there are 87 active CRAs.
Attaining the CRA designa-
tion is based on educational background, work experi-ence, and passing the three examinations. Even more exciting is that, once certi-fied, CRAs can elect to take additional exams at their own pace (not limited to the five-year examination cycle) if they wish to pursue the CRM. Credit is awarded for already having passed Parts 2 through 4 (of the six Parts of the CRM examination).
Part 2: Records Creation and Use Part 3: Records Systems, Storage, and Retrieval Part 4: Records Appraisal, Retention, Protection, and Disposition
Once a candidate passes all three parts, they become a CRA and a full member of the Institute. The ICRM be-lieves it is vital that a CRA remains current in the dy-namic field of Records and
Information Management. This is handled through Cer-tification Maintenance Points (CMPs). This Certification Maintenance process ensures that members:
Maintain professional competence;
Update existing knowledge and skills;
Attain new or additional knowledge and skills.
Active CRAs must earn and submit 100 points for approved educational activity during each five-year period following initial certification.
Applicants must complete and submit an application form online (available at www.icrm.org), with sup-porting documentation indi-cating education and accepta-ble professional work experi-ence, to the ICRM for re-view. Applicants may not sit for the examination until their application has been approved.
Institute of Certified Records Managers
The Institute of Certified Records Managers (ICRM) is an international certifying organization of and for pro-fessional records managers. The Institute confers three designations: the Certified Records Manager (CRM), the Certified Records Manager/Nuclear Specialist (CRM/NS), and now the Certified Records Analyst (CRA).
ICRM serves as the official certifying body for RIM/IG professionals seeking or maintaining the CRA and CRM certifications and for NIRMA members seeking or maintaining the CRM/NS certification.
The ICRM is an independ-ent, non-profit organization administered by a Board of Regents. The ICRM is a member of the National Cer-tification Commission.
ARMA International News
share the information with
anyone else you feel would
benefit from attending. Please
join us for another great edu-
cational opportunity!
Thank you to everyone for
your interest and participation
in the Wyoming Chapter of
ARMA. If I or any member
can assist you in any way,
please feel free to contact me.
My phone number is 755-
4910. I look forward to hear-
ing from you and seeing you at
our chapter meetings and RIM
activities during the year.
2017 Spring Seminar registra tion is now open ...cont. from page 1
Certified Records Manager
A professional records manager who has
satisfactorily passed the certified records
manager examination administered by the
Institute of Certified Records Managers
and who remains a member in good stand-
ing. Source: ICRM website
Page 8 February 2017
ARMA International News
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February 2017 Page 9
Wyoming Chapter of ARMA International
PO Box 474
Cheyenne, WY 82003
Ten issues of our newsletter are published
each year. We welcome photos or articles
you may wish to contribute. Contact April
Peregoy at [email protected].
Note: Contributions or gifts to ARMA are not deductible as
charitable contributions for federal income tax purposes.
ernance, you will have access
to resources that will help you
grow, making you an even
more credible, valuable asset
to your organization.
ARMA International mem-
bers make a substantial in-
vestment in their career and
profession. The benefits of
membership will save you
more than the cost and they
put you at the threshold of
opportunity everyday and are
limited only by your level of
involvement.
You can now join ARMA two
ways: Apply online at
www.arma.org/join or fill out
the application as a PDF
ARMA International is a not-
for-profit association of more
than 10,000 professionals
working in various aspects of
the Information Management
field. The association pro-
vides education, research, and
networking opportunities to
members and other profes-
sionals that enable them to
use their skills and experienc-
es to leverage the value of
records, information and
knowledge as corporate assets
and as contributors to organi-
zational success.
As a member of this industry-
leading association for profes-
sionals involved in infor-
mation management and gov-
(Professional or Associate)
and send a copy along with
payment to the address below:
ARMA International
Dept. 99239
PO Box 219081
Kansas City, MO 64121-9081
Membership Costs
Professional: $175
Associate: $95
Wyoming chapter dues: $15
If you have questions about
membership, visit
www.arma.org or contact
Wyoming Chapter of ARMA
President Carolynn Coy at
307-755-4910 or wyar-
About ARMA International Membership
Published by Wyoming Chapter of
ARMA International — April Peregoy, Editor
We ’ r e o n t h e We b !
Visit our website at
www.armawyoming.org
OUR MISSION:
“To provide infor-
mation professionals
the resources, tools,
and training they
need to effectively
manage records and
information within
an established infor-
mation governance
framework.”
www.facebook.com/wyarma