Download - Productivity for School Leaders
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Productivity for School LeadersIntegratED-Portland * February 18, 2013
Bill Carozza • Principal – Harold Martin School, Hopkinton, NH • [email protected]
Twitter: @wcarozza • Blog: billcarozza.com • Hashtag: #ipdx13
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GOALS FOR TODAY
• Leave with a WORK FLOW plan, and
• Establish skill w/ a number of TOOLS that will help you accomplish that plan.
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Agenda
• Time plan for today.
• Capture your ideas, expectations, and questions
• Rationale for Productivity
• Discuss Work Flow
• Learn new tools-particular focus on Evernote, Google Reader, Diigo
• Time to explore
• Readjust based on your need
• Special iPad apps and applications
• Develop your work flow and share
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• EXPLAIN
• EXERCISE
•DEBRIEF
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TodaysMeet
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ESTABLISHING THE RATIONALE FOR
BEING A PRODUCTIVE
LEADER
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Big Picture Goal
• We can get more done in less time and with less stress by leveraging technology to be more productive.
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Why is Productivity Crucial?
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GTD Steps
• Getting Things Done
• Developed by David Allen in 2002.
• A system of productivity that begins in a micro way.
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Work Flow Macro
COLLECT
Everything in the in-
box
PROCESSProject? Store
DelegateCalendar It Develop
Contexts
REVIEW
Daily
and
Weekly
DO
Consider:
contexts, time,
energy, priority
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1. Collect
• Put everything that might be considered a to-do, in your “In Box:”
• emails, phone calls, reports, articles to read, errands, meeting notes, walk throughs, personnel stuff, thoughts, upcoming projects
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PROCESSING
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2. Processing-outline form
• Collect into In Basket (DUMP)
• More than action? It’s a PROJECT-then develop Project plan with specific actions.
• Takes less than two minutes-DO IT
• Reference item if it’s not actionable but might need the info-STORE
• Someone else should do it?-DELEGATE
• Becomes WAITING FOR
• Can it wait? CALENDAR IT
• Do it at scheduled time.
• Develop CONTEXTS for actionable items
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3. Review
• DAILY review your actionable items and figure out what you can really accomplish
• WEEKLY review your Projects-eliminate the projects that are complete, assess those projects that are ongoing.
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4. DO
• Consider the contexts (e.g. phone, email, meeting, talk to...)
• Consider time and energy.
• Consider priority.
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Work Flow Macro
COLLECT
Everything in the in-
box
PROCESSProject? Store
DelegateCalendar It Develop
Contexts
REVIEW
Daily
and
Weekly
DO
Consider:
contexts, time,
energy, priority
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Work Flow
Data
Phone calls
Conversations
Meetings
Routines
Reflection
Capture ToDos and Project Management
Info Storage Evernote, Diigo
Knowledge Acquisition RSS Readers, Pocket/Instapaper
Collaboration GoogleDrive, Dropbox
Calendar Google Calendar, Fantastical
Contacts Google, Apple Address Book, Smartr
Work Flow
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CAPTURE
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TO DO TOOLS:web based: TOODLEDO
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ALSO: WUNDERLIST
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Remember the Milk
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CLIENT PROGRAMS:THINGS
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CLIENT PROGRAMS:OMNIFOCUS
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Dragon Dictation
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Exercise: Capture
• Web Based:
• Toodledo
• Wunderlist
• Remember the Milk
• Client Programs:
• Omnifocus
• Things
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INFORMATION STORAGE
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Evernote
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• Digital filing cabinet
• Client and mobile apps-syncs between devices
• Tags and Notebooks
• Crazy good search-even PDFs
• Paid and Free versions
• Notes on the web
• Can email into Evernote
• Can copy links and put in other programs
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Diigo
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Exercise: Info. Storage
• Evernote
• Diigo
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KNOWLEDGEACQUISITION
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Google Reader
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Exercise: Knowledge Acquisition
• RSS readers: Google Reader
• Article Storage: Pocket
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COLLABORATION
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Google Drive
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Dropbox
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Exercise: Collaboration
• Google Drive
• Dropbox
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CALENDAR AND CONTACTS
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Google Calendar
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Smartr
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Fantastical
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Doodle
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Due
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iThoughts HD(mindmapping)
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Google Drive on iPad
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Email Tips
• Process email just a few times a day.
• Make sure email downloads infrequently.
• Use Text shortening program (e.g. TextExpander, PhraseExpress for Windows)
• Read an email once and process it
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43 Folders
• One folder for each day (31)
• One folder for each month (12)
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Debrief!
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Resources
I am your life long consultant free of charge. All resources can be found at billcarozza.com, click tab:
“Workshop Resources”Email: [email protected]
Twitter: @wcarozza