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SAP Financial Reporting
• Aims & Objectives
– Introduction to SAP financial modules– Understanding of SAP cost objects– Overview of University accounting structure– Outline of available reports– Confidence in using reports
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SAP Help
• Documentation
• ISS website http://www.leeds.ac.uk/iss/infosystems/
• SAP on-line help
• Superusers
• Helpdesk 33333
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What is SAP?
• Enterprise Resource Planning system• SAP world’s largest ERP software supplier• Based in Walldorf, Germany• Implemented at Leeds in April 1999• Continuing programme of development
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Components of SAP
Finance
Human Resources• Personnel Management• Payroll
Logistics• Purchasing• Sales• Production• Project System
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Reporting Requirements
• Income & Expenditure• Balance Sheet• Cash Flow
• Department Costs• Project costs• Costs v plan
Financial Accounting
Financial Accounting
ManagementAccounting
ManagementAccounting
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SAP Finance Modules
Financial Accounting• External Accounting• Financial Statements• Legal Requirements• Standards
Controlling• Internal Accounting• Cost Reporting• Management Accounting• Flexible
FIFI
COCO
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Components of Controlling
Overhead Cost Controlling• How high are the costs of organisational activities?• Are they within budget?
COOM
COOM
Cost & Revenue Element Accounting• What costs occur within our organisation?
COCEL
COCEL
Profit Centre Accounting• How profitable are the enterprise areas?
ECPCA
ECPCA
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SAP Cost Objects
• Used to track where costs occur within the organisation
Cost Centres
Internal Orders
ProjectSystemWBS
Elements
CO & PSCO & PSControlling & Controlling &
Project SystemProject System
Cost Objects
}
Balance Sheet
ProfitCentres
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Cost Centres
• An organisational unit within SAP to which costs (and income) can be assigned
• Six digit number e.g. 252000
• Used to track costs of departments/major activities
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Cost Elements
• Used to collect and summarise costs according to classification
• Five digit number e.g 50010
• Main ranges:
• 40000 to 49999 External Income
• 50000 to 69999 External Costs
• 70000 to 74999 Internal Income
• 75000 to 75999 Internal Costs
• 80000 to 89999 Secondary Transfers
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Cost Element Groups
• Cost elements can be combined into groups of the same type
• Used to create reports
• Standard reporting group REP_01
• Displays costs within main University budget headings
Example
• KAH3 - Display cost element group
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Cost Centre Structures (1)
Standard hierarchy
• Tree structure containing all cost centres
• Reflects University accounting structure
• Core activities - DC
• Other services - DS
• Restricted funds - OR
• Endowment funds - EN
• Research awards - RG
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Cost Centre Structures (2)
Department Codes
• AUVI - Media Services
• CSER - Careers
• INSS - ISS
• LACE - Language Centre
• LIBR – Library
Example: DC-RC-LIBR – Library core activities
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Cost Centre Structures (3)
AcademicServices
Library CareersISS
381513SAP Support
381652SAP Projects
• Can report on individual cost centres or groups of cost centres
Alternative cost centre groups
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Cost Centre Structures (4)
Examples
• OKENN - Display cost centre standard hierarchy
• KSH3 - Display cost centre group
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Internal Orders
• Cost object used to monitor costs at a detailed level
• Eight digit number e.g. 95000001
• Linked to cost centre – provides sub-analysis
• Simplifies cost centre structure
• Used to track costs of individual activities e.g. projects, short courses
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The Internal Order/ Cost Centre relationship
78500001Internal Order
78500002
Internal Order
78500003Internal Order
278520COST CENTRE
Many to One Relationship
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Internal Order Groups
• Orders can be grouped into a structure
• Many levels as required
• Maintained by departments – no standard hierarchy
• Used for planning and reporting
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Internal Orders
RC_HECS
TEACHING RESEARCH OTHER
78515000 78515001 78515002Internal Orders
Internal
Order
Groups
TEACHINGDIRECT
TEACHING OTHER
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Internal Orders
Examples
• KO03 - Display internal order master data
• KOH3 - Display internal order group
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Reports
• Cost centre reports
• Internal order reports
• Report navigation
• Printing reports
• Exporting to Excel