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South Lanarkshire CollegeInformation Systems to support users
STUDENTS
SKILLS
SUSTAINABILITY
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• Issues that required addressed :
– A largely one-way flow of data into “MIS”– MIS rather than IS– Little added-value reporting to either staff or students– Reliance on external companies for systems maintenance,
upgrading, interconnection– Bought-in systems with redundant functionality that is not required– Multiple requests for the same information from different departments/faculties- Costly purchase, maintenance, annual licences and support- Different systems dealing with curriculum planning, timetabling,
attendance, results- Admin-heavy approaches (eg student absence)
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Principles• Managers should only submit a piece of data a single time –
accuracy/efficiency• All systems should talk to each other and share core data• Users – staff should experience multiple benefits from the systems• Users- students should be able to view the information the college
holds about them and have access to key information to manage their time
• Systems should meet needs• Staff and students should have ready access to reports and information to help them • Systems should add value – not create additional work• Minimise capital costs, annual licence fees, maintenance, consultancy, customisation fees• Access from phones/tablets/PCs
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Curriculum Planning
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Curriculum Planning - Summary
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Timetable – Curriculum Area View
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Timetable – Admin View
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Timetable – Lecturer View
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Timetable – Lecturer Hours Summary
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Attendance – Lecturer Confirmation View
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Attendance – Weekly View
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Attendance – Room Capacity/Utilisation
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Document Library
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Internal Verification
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Internal Verification
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Reports
• Attendance Reports• Bursary Reports• Finance Reports• IV/EV Reports• MIS Reports• Admissions Reports• PI Reports – Course Teams• Timetable Reports
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Weekly Management Report
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Other Modules…..
• Enquiry – by student or course• Interview Booking – admissions process• Master Folders• Bursary Self-Certification Management System• SQA Invoice checking• City and Guilds Electronic Submissions• Text Tools Module
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Under Development….
• Bursary Management System• Online Self-Evaluation/Course Team Report• HR Management System• Online Record of Work• Online Results Processing