Successful Project Management
Justice, E-Government, & the Internet
June 28, 2000 – Dallas, Texas
Lawrence P. Webster
Project:A temporary endeavor undertaken to create a unique product or service.
Project Management:
The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.
Knowledge Areas: Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management
Disclaimers:Substantive DifferencesSize DifferencesComponents are IntegratedOver-simplified Examples
Project Management Context:Project Phases and Life CycleStakeholdersLeadership SkillsGeneral Management SkillsCommunications Skills
Project Phases and Life Cycle:Divide Project into PhasesBetter Management ControlReview Deliverables and PerformanceFast-tracking
Example of Project Phases:Conceptual DesignDetailed DesignCoding and TestingTraining and DocumentationDeployment
Stakeholders: Individuals and OrganizationsActively Involved in Project Interests Affected by Project
Leadership Skills:Vision and StrategyEstablishing DirectionAligning PeopleCommunicatingNegotiatingMotivating and Inspiring Influencing OrganizationsOvercoming Barriers to Change
General Management Skills:PlanningFinance and AccountingPersonnel AdministrationTechnologyOrganizational DevelopmentDelegationTeam BuildingConflict ManagementSolving Problems
Communications Skills:WritingListeningSpeakingPresentingMedia RelationsMeeting Management
Scope Management: InitiationScope PlanningScope DefinitionScope VerificationScope Change Control
Key Inputs, Tools & Techniques, and Outputs:Product DescriptionProject CharterScope StatementWork Breakdown Structure (Microsoft
Project)Formal AcceptanceScope Management Plan
Time Management:Activity Definition (Microsoft Project)Activity Sequencing (Microsoft Project)Activity Duration EstimatingSchedule DevelopmentSchedule Control
Key Inputs, Tools & Techniques, and Outputs:Activity ListNetwork DiagramProject ScheduleSchedule Management Plan
Cost Management:Resource PlanningCost EstimatingCost BudgetingCost Control
Key Inputs, Tools & Techniques, and Outputs:Resource RequirementsCost EstimateCost Baseline or Spending Plan
(Microsoft Excel Documents)Cost Management Plan
Quality Management:Quality PlanningQuality AssuranceQuality Control
Key Inputs, Tools & Techniques, and Outputs:Quality Management Plan
Human Resource ManagementOrganizational PlanningStaff AcquisitionTeam Development
Key Inputs, Tools & Techniques, and Outputs:Role Assignment Matrix (Microsoft
Word)Staffing Management PlanOrganizational ChartProject Team Directory
Communications Management:Communications Planning Information DistributionPerformance ReportingAdministrative Closure
Key Inputs, Tools & Techniques, and Outputs:Communications Management PlanProject RecordsPerformance ReportsChange RequestsProject ArchivesFormal AcceptanceLessons Learned
Risk Management:Risk IdentificationRisk QuantificationRisk Response DevelopmentRisk Response Control
Key Inputs, Tools & Techniques, and Outputs:Risk Management PlanChecklistsContingency PlansReservesContractual Terms
Procurement Management:Procurement PlanningSolicitation PlanningSolicitationSource SelectionContract AdministrationContract Close-out
Key Inputs, Tools & Techniques, and Outputs:Procurement Management PlanProcurement DocumentsProposalsContractContract FileFormal Acceptance and Closure
Integration Management:Project Plan DevelopmentProject Plan ExecutionOverall Change Control
Key Inputs, Tools & Techniques, and Outputs:Project PlanLessons Learned
Management Processes: Initiating ProcessesPlanning ProcessesExecuting ProcessesControlling ProcessesClosing Processes
ScopePlanning
ScopeDefinition
ActivityDefinition
ResourcePlanning
ActivitySequencing
DurationEstimating
CostEstimating
ScheduleDevelopment
CostBudgeting
PlanDevelopment
QualityPlanning
CommunicationsPlanning
RiskIdentification
RiskQuantification
ResponseDevelopment
OrganizationalPlanning
StaffAcquisition
ProcurementPlanning
SolicitationPlanning
For More Information: Search Group, Incorporated
www.search.org National Center for State Courts
www.ncsc.dni.us Project Management Institute
www.pmi.org International Standards Organization
www.iso.org Software Engineering Institute
www.sei.cmu.edu Center for Technology in Government
www.ctg.albany.edu
Successful Project Management
Or How to Ruin the Lives of Others
for Fun and Profit!