Download - Sunday Business Systems Using Access More Efficiently Tips and tricks to make things easy

Sunday Business Systems

Using Access More Efficiently

Tips and tricks to make things easy

Sunday Business Systemswww.SundayBizSys.com

The Basics

Microsoft Access is a database with Tables

Where data is stored Queries

Questions asked of the database Forms

Displays data (or records) Controls the entry & editing of data Records are made up of fields

Reports Displayed and formatted information


Editing Records in Forms

►Is called a

Record Selector

Record Selector changes when a record is being

edited

At this point the edit may be cancelled by

pressing Esc on the keyboard

Select the ► and press Delete to

delete the individual record


Deleting a Record

Click to highlight the Record

Selector

Press the Delete key on your keyboard

Confirm or cancel the deletion


Finding records in forms

1. Select the field on the form that you want to search

2. Select Find1. Select Edit-Find2. Hold down Ctrl-F3. Select the binocular tool


The Find and Replace Window

Find What:Enter the text to find. Can be any part of the

desired field

Look In:Determines which field

on the form will be searched

Match:Any part of fieldWhole Field orStart of field


Find more records

Select to find the next record matching your

search criteria

Once a record or field is found, you can filter the form to display only the records that match your search criteria


Sorting Forms

1. Select the field on the form that you want sorted

2. Select A-Z or Z-A


Using Form Filters

Find one instance of the value you want in the filter's results. Select all or part of a value in a field by doing one of the following:

Note: How you select the value determines what records the filter returns. Find records in which the entire contents of that field match the selection

Select the entire contents of a field or place the insertion point in a field without selecting anything.

Find records in which the value in that field starts with the same characters you selected.

Select part of a value starting with the first character in a field.

Find records in which all or any part of the value in that field contains the same characters you selected.

Select part of a value starting after the first character in a field.

Click Filter By Selection on the toolbar. To reset the filter, click Remove Filter on the toolbar.


Form Filter Example

Select “Sipex”

Select Filter by Selection to show all records containing

“SIPEX” in the Program name

The results show as “(Filtered)”


To remove the filterClick on the funnel

shape in the tool bar

The results are now unfiltered


Time saving tricks

Press ESC while editing a record Undoes the changes you have made to the current field

Press ESC twice Undoes the changes you have made to the current field and current

record Keyboard combinations:

Press the keyboard Ctrl key and other special keys at the same time: Press and hold Ctrl and ; keys

Enters the current date in a field Press and hold Crtl and Shift and : keys

Enters the current time in a field Press and hold Ctrl and ‘ keys

Enters the previous value in the field Good for when information does not change from record-to-record


Optimizing File Size

For Ground Control 2007 users, it is important to keep file sizes as small as possible Technology advances have made digital cameras great tools for

writing work instructions and procedures Camera images can be very large and eat up storage space Most PC displays cannot take advantage of the large number of pixels

included high resolution digital images 200dpi images most often provide excellent viewing and printing

quality Microsoft Office products allow you to compress images embedded

in your documents Saves space without sacrificing image quality


In Word or PowerPoint

Sunday Business Systems

Fueling Small Business EfficiencyFueling Small Business Efficiency

Visit www.SundayBizSys.com for:•Additional information•Free product demos•Pricing•Links to purchase software

© 2006 Sunday Business Systems. All rights reserved. This presentation is for informational purposes only. Sunday Business Systems MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.

Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries.

Download - Sunday Business Systems Using Access More Efficiently Tips and tricks to make things easy

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