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Supplier Engagement & Tender Compliance
Session 1 E-Tendering
Purpose – To provide an overview of Intend (Walsall Councils e-tendering portal)
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1. Application Process (1)1.) Application process
• Intend (tendering portal) – register at https://in-tendhost.co.uk/walsallcouncil
Supplier Engagement & Tender Compliance
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Intend Application Process(1)
1.) Application process
Supplier Engagement & Tender Compliance
• Technical Support Intend – 01922 658471
• Normal Procurement ‘OPEN’ (SINGLE STAGE) process with Expression of Interest, Invitation to Tender (ITT) online with online questionnaires.
• Service Providers policies/financial accounts (only winning bidder required to provide these) and supporting documentation to be uploaded (Microsoft Office 2003 or later)
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Intend Procurement Process (1)
Select tenders and view current tender opportunities that are available.
Alternatively search using the search function
Supplier Engagement & Tender Compliance
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Intend Procurement Process (2)
When selecting the tender you wish to take part in select the ‘Express Interest’ button.
This is will enable you to access the documentation relating to the procurement exercise.
Supplier Engagement & Tender Compliance
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Intend Procurement Process (3)
Select the tab required. Clarifications and correspondence are posted here
Countdown
Note the ‘closing date’ you can submit your return until this date, as this is the deadline.
Supplier Engagement & Tender Compliance
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Intend Procurement Process (4)
Documents are detailed in this screen for your viewing and those that are to be returned.
Questionnaires are shown that should be completed.
Once completed check all documents uploaded and select ‘Submit Return’
Supplier Engagement & Tender Compliance
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Intend Procurement Process (5)
Online questionnaires enable Walsall Council to eliminate data input error and to collate data easier.
Once completed select ‘Save Answers and Close’
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Intend Procurement Process (6)
Uploading documents.
These will be specified as Placeholders and listed as a checklist in the return on the screen. ‘Attach Documents’ allows you to upload from your computer.
Supplier Engagement & Tender Compliance
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Intend Procurement Process (7)
My Tender Return shows what you are submitting to the Council
Submit Return
Confirmation of receipt of return.
Supplier Engagement & Tender Compliance
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1. Application Process (2)
1.3) Clarification process (Questions)• These are asked via Intend through the ‘Correspondence’ section• Issued to the market to clarify the process• Displayed against the project, email notifications (review!!)
1.4) Key Dates and deadlines• Will be issued with the Project on Intend and Council website (link)• Request Documentation deadline• ITT Submission deadline
Supplier Engagement & Tender Compliance
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Session 2 Tender compliance
Purpose – To highlight what a good tender response looks like
Supplier Engagement & Tender Compliance
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2.1) How to complete a good application
• Read the instructions and accompanying documents and then read them again.
• Understand the specification• Identify Organisational key strengths• Treat like a job application
Supplier Engagement & Tender Compliance
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Supplier Engagement & Tender Compliance
2.2) Structuring your answer (cross referencing and Bullet points)
• understand the question, be mindful there may be sub-questions within the question
• you may want to use bullet points to separate and develop answers• use headings and paragraphs to separate different points in your
answer• you may need to insert information related to question even if
provided for another question as one individual doesn’t read the whole submission
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Supplier Engagement & Tender Compliance
2.3) Level and Validity of detail we require
• Look for word count limits this is good indication of level of detail required
• refer to the weighting in the award criteria and use to reflect content of your response
• only give information relevant to the question – no other information will be evaluated or scored so don’t send it
Only submit requested attachments as no others will be scored.
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Supplier Engagement & Tender Compliance
Section 05 Tender Quality Questionnaire
Question No
Question Weighting Word limit
1Please describe how you will deliver the service in line with the service specification. 40% 500
2Please provide a implementation plan showing how you will deliver the service from day one. 20% 300
3Please outline how your organisation will contribute to Walsall Councils Social Value 10% 250
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2.4) Maybe Required to come for Interview and Present Your Tender
• preparation – if applies you will be informed what is required• only information relevant to the question should form part of your
presentation • refer to the weighting in the award criteria and use to reflect
content
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To Support you the Council has Adopted
The Public Services (Social Value) Act (2012).
There is an expectation that Walsall Council contracts will include social value measures as part of their contractual performance monitoring schedules. Providers of services will be required to report on the added value that they have brought to Walsall by:
This means we wish to:
Use local suppliers Create local employment and apprenticeship opportunities for individuals who have been long term
unemployed, care leavers Create opportunities for local voluntary sector organisations and/or social enterprises Offer work placements to local students Support local health and well being community initiatives Build local community capacity/social networks.
Supplier Engagement & Tender Compliance